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GOOD MORNING.WE'RE GONNA GO AHEAD AND, AND GET STARTED ON THE PARKER COUNTY COMMISSION'S COURT SPECIAL AGENDA FOR MONDAY, JANUARY 20TH, 2023 AT EIGHT 30.
UH, WE'LL MOVE TO CONSIDER AND DISCUSSING, ACT UPON THE FOLLOWING AGENDA ITEMS. AND WE'LL POINT OUT THAT WE'RE STILL WORKING WITH OUR, UH, SYSTEM HERE ON THE, UH, AUDIO.
UH, SO THE VOTES HERE WILL BE AUDIBLE AND I WILL ASK FOR YOUR VOTE TO SAY I OR NAME, UM, UNTIL WE GET THIS, GET THIS UP AND RUNNING.
[I.A. Approve Official Oath and Bond for Sharena Gilliland, Elected Parker County District Clerk. (Judge Deen)]
UH, WE'LL GO TO ITEM ONE ON APPROVAL ON APPROVED OFFICIAL OATH AND BOND FOR SHARONDA GILLIAN, ELECTED PARKER COUNTY DISTRICT CLERK SHUM, IF YOU GOOD MORNING.UH, I HAVE MY OATH WITH THE, UH, EXCUSE ME, MY BOND WITH THE OATH ENDORSED ON IT.
UM, DO I JUST PRESENT THAT TO YOU, JUDGE? OKAY.
DOES ANYBODY WOULD LIKE TO SEE IT OR REVIEW IT? MOVE TO APPROVE ITEM ONE A I'LL SECOND.
MOTION MADE BY COMMISSIONER WALDEN WITH A SECOND BY COMMISSIONER.
FIRST HAVE COMMISSIONER HALE? YEP.
IS THERE ANY OTHER DISCUSSION ON THIS ITEM? I HAVE, UH, DOES THE COUNTY ATTORNEY NEED TO LOOK AT THAT? IT'S, THIS FORM HAS BEEN LOOKED AT REVIEWED BY THE COUNTY ATTORNEY.
IT IS FILLED OUT APPROPRIATELY.
UM, I DON'T, I DON'T BELIEVE SO CAUSE HE'S ALREADY REVIEWED ALREADY, SO, UH, I DON'T, I DON'T SEE A NEED TO IT.
IT'S JUST BEEN FILLED OUT ACCORDING TO WHAT HAS BEEN APPROVED BY THE COUNTY ATTORNEY.
JOHN AND I HAD DISCUSSIONS SPEAK, MEET STATUTORY REQUIREMENTS.
UM, SO HE'S REVIEWED THE FORM, BUT UH, IT'S JUST BASICALLY FILLED, IT FILLED OUT ACCORDING TO WAY THE FORM IS WRITTEN.
ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.
[I.B. Approve Official Oath and Bond for Lila Deakle, Elected Parker County Clerk. (Judge Deen)]
ITEM B ON APPROVED OFFICIAL OATH AND BOND FOR LILA DECO ELECTED PARKER COUNTY CLERK.IS THERE ANYBODY THAT WOULD LIKE TO REVIEW THIS AS WELL? AND THE SAME THING APPLIES TO, UM, THE COUNTY CLERK AS OPPOSED TO THE DISTRICT CLERK THAT THE FORM HAVE BEEN APPROVED AND FILLED OUT APPROPRIATELY AS NEEDED.
I MOVE TO APPROVE THE, UH, OATH AND BOND FOR LILA DEEL PARKER COUNTY CLERK MOTION.
SECOND IS MADE BY COMMISSIONER HOLT.
IS THERE ANY OTHER DISCUSSION BEFORE WE VOTE? ALL IN FAVOR SAY AYE.
[I.C. Approve Official Oath for Rebecca McCullough, Elected Parker County Treasurer. (Judge Deen)]
GOOD.ITEM C AND APPROVED OFFICIAL OATH FOR REBECCA MCCULLOUGH ELECTED PARKER COUNTY TREASURER.
MY MEAN, MY BOND WAS APPROVED LAST WEEK AND I TURNED IN MY OATH EARLIER TO JUDGE DEAN.
IS THERE ANYBODY WOULD LIKE TO REVIEW THIS? IF NOT, I WOULD ASK FOR A MOTION FOR APPROVAL.
I MOVE TO APPROVE THE OATH FOR REBECCA MCCULLOUGH.
PARKER COUNTY TREASURER MOTION MAY BY COMMISSIONER WALDEN.
IS THERE ANY OTHER DISCUSSION BEFORE WE VOTE? ALL OF FAVOR SAY AYE.
[I.D. Request authorization to declare furniture damaged by the waterline break in the Annex as salvage and to be destroyed. (Kim Rivas / Judge Deen)]
ITEM D ON REQUEST AUTHORIZATION TO DECLARE FURNITURE DAMAGED BY THE WATER LIVE BREAK IN THE ANNEX IT'S SALVAGED AND TO BE DESTROYED.SO AS YOU ARE ALL AWARE, WE
I'M SO USED TO SAYING THAT AT THE WEATHERFORD ANNEX AND, UM, THE FURNITURE AND THE OFFICES THAT WERE FLOODED WE'RE SITTING IN APPROXIMATELY THREE TO FOUR INCHES OF WATER FOR AT LEAST 24 HOURS.
AND SO ALL OF THAT HAS BEEN DAMAGED.
WE DO NOT HAVE A PLACE TO STORE IT, UM, IN THE MEANTIME BEFORE AN AUCTION.
SO I WAS REQUESTING AUTHORIZATION TO DECLARE THAT SALVAGE AND ALLOW US TO, TO DESTROY IT BY TAKING IT TO THE CONVENIENCE CENTER.
CAN YOU CLA I I GUESS JUST FROM A STANDPOINT, WHEN YOU SAY DECLARE FURNITURE DAMAGE, WHAT'S THE SCOPE OF THAT? WHAT, WHAT'S INVOLVED ALL THE DESK OR, OR PRETTY MUCH ALL OF THE FURNITURE AND ALL OF THE OFFICES THAT WERE AFFECTED BY THE FLOODING.
UM, WE ARE COVERED, UM, BY THE INSURANCE.
THE INSURANCE WILL, UM, THEY INITIALLY PAY FOR ACTUAL CASH VALUE OF THE FURNITURE AND THEN AT THE POINT THAT WE'VE INCURRED THE EXPENSE, THEY WILL, UM, MAKE UP THE DIFFERENCE OF WHAT THE, UH,
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REPLACEMENT VALUE IS.SO, UM, AND OUR, FROM WHAT I UNDERSTAND, UM, IT'S JUST OUR REGULAR PROPERTY, UM, DAMAGE INSURANCE DEDUCTIBLE OF $5,000.
SO WHAT DEPARTMENTS ARE CURRENTLY IN OPERATION? I KNOW THAT WE TOOK THE TWO DAYS OFF THERE, SO WAS WELL, WE'RE ALL, UM, HAVE, THE AUDITOR'S OFFICE HAS MOVED TO THE E O C.
THE TREASURER'S OFFICE IS, UH, WORKING IN THE ELECTIONS DEPARTMENT.
PURCHASING IS WORKING IN THE ANNEX KITCHEN.
AUTO REGISTRATION'S UP AND RUNNING.
THE COUNTY CLERK'S OFFICE IS WORKING FROM THE HOME.
SO, UH, COUNTY COURT, ALL LINE NUMBER ONE.
WE'RE GONNA MOVE INTO JOHN FOREST OFFICE OVER HERE.
UM, DEEDS AND RECORDS, I'M GONNA OPEN THAT ONLY THE FRONT COUNTER TOMORROW.
UM, WE WON'T, WE WON'T LET ANYONE HAVE ACCESS, UH, FOR RESEARCH OR OUR RECORDS BECAUSE WE HAVE MOUNDS OF FURNITURE STACKED IN THE BACK OF OUR OFFICE.
AND AS FAR AS OUR FURNITURE GOES, UM, EVERYTHING THAT SAT IN THE WATER, LIKE THE BOTTOM IS JUST EXPANDING.
IT'S ALL COMING APART OF THE SCENES AND IT'S EVERY, EVERY SINGLE ONE OF MY SPACES IN THERE.
DID IT AFFECT THE CHAIRS ALSO? NOW THE CHAIRS ARE OKAY CUZ THEY'RE MOSTLY PLASTIC OR METAL AT THE BOTTOM, BUT IT'S JUST THE, THE DESKS AND SO FORTH IT IS, IS KIND OF ALL OVER THE PLACE.
CONSTABLES OFFICES MOVING TO, UM, THE TRAINING CENTER OVER ON BETHEL.
I'M TRYING TO THINK IF I LEFT ANYBODY OUT.
COUNTY COURT AT LAW, ONE WILL BE UTILIZING, UM, THE COURTROOM UPSTAIRS AS MUCH AS POSSIBLE.
UM, SO WE'RE, WE'VE GOT MAKESHIFT AREAS.
UM, THE BUILDING ITSELF, I DON'T, IT'S OF MY OPINION AND I'VE, I'VE SPOKEN WITH MARK WONG ABOUT THIS.
I DON'T THINK THAT THE BUILDING ITSELF SHOULD BE OPENED UP TO THE PUBLIC, WITH THE EXCEPTION OF THE, UM, AUTO REGISTRATION.
THERE'S ALL KINDS OF THINGS ALL OVER THE HALLWAYS.
IT'S, IT'S NOT SAFE FOR OUTSIDE PUBLIC TO BE IN.
ANY QUESTIONS FOR KIM? YEAH, TWO QUESTIONS.
UM, WHAT'S THE TOTAL COST OF THE FURNITURE DAMAGE TO ESTIMATE? I HAVE NO IDEA AT THIS POINT.
WE'RE, I MEAN, WE'LL KNOW ONCE EVERYBODY STARTS, UM, CREATING THE REQUISITIONS TO REPLACE THEIR DEPARTMENT'S FURNITURE.
UM, IT, IT COULD BE, YOU KNOW, FOR LILA'S DEPARTMENT IT COULD BE CLOSE TO 50, $75,000 AS MANY EMPLOYEES AS SHE HAS OVER THERE.
WE JUST, MY DEPARTMENT, IT MIGHT BE FIVE TO 7,000.
SO WE HAVEN'T HAD TIME TO REALLY DO THE ASSESSMENT OF THE, OH NO, WE'VE BEEN TRYING TO KEEP THE, IS SOMEWHERE WHERE WE COULD ALL, YOU KNOW, INSURANCE WITH A $5,000 DEDUCTIBLE.
THE SECOND QUESTION IS THE FURNITURE THAT'S DAMAGED, ARE THERE ANY LOCAL CHARITIES OR ANYTHING LIKE THAT, THAT MIGHT WANT TO TAKE THE FURNITURE? DON'T INSTEAD OF US DESTROYING IT? I DON'T THINK IT'S EVEN THAT GOOD.
I MEAN, IT'S GONNA FALL APART WITH MOVING.
ANY OTHER QUESTIONS FOR KIM? I HAVE A A QUESTION JUDGE IF YOU DON'T MIND.
SO SOME OF OUR FURNITURE IS NICER THAN THE OTHERS.
WILL WE BE ABLE TO REPLACE IT? IT'S YES THAT WAY.
AND KIRK, I BELIEVE YOU'RE HERE TO SPEAK ON THIS.
UH, WOULD YOU LIKE TO COME UP? YES.
UH, ONLY THING I WOULD SAY IS THAT I THINK IT'S INCUMBENT UPON THE COURT TO ALLOW THE DEPARTMENT HEADS AND ELECTED OFFICIALS THAT ARE IN THAT BUILDING TO DETERMINE WHAT IS SALVAGE AND WHAT IS NOT IN EACH OF THEIR RESPECTIVE OFFICES.
UH, I DON'T KNOW WHAT THE REASON FOR IT WAS, BUT THE CREW OF TRUSTEES HAS ALREADY BEEN IN MY COURTROOM AND STARTED DISMANTLING THE BAR THAT GOES BETWEEN THE GALLERY AND THE FRONT OF THE COURTROOM.
AND I LOCATED THAT CREW AND TOLD 'EM NOT TO TOUCH THAT COURTROOM AGAIN WITHOUT MY PERMISSION.
I DON'T KNOW WHY, BUT THEY JUST STARTED DISMANTLING IT.
ONE OF THE BENCHES, THE END OF IT HAS BEEN RIPPED OFF.
UH, AND COMMISSIONER CONNOLLY, IT'S MY INFORMATION THAT THE GENTLEMAN THAT DID A LOT OF THAT FURNITURE WORKS IN YOUR PRECINCT MIGHT NEED HIM, UH, TO HELP GET THAT BACK TOGETHER.
IF WE COULD BORROW WHO WAS RUNNING THOSE TRUSTEES THAT COME IN THERE? PARDON? WHO WAS RUNNING, WHO WAS IN CHARGE OF THOSE TRUSTEES? I DO NOT KNOW THE PERSON'S NAME.
SO HE HAD TO SEND 'EM IN THERE.
WELL, I THINK THE KEY OF IT WAS, FIRST AND FOREMOST WAS THE, THE, THE, THE CONCERN, WELL THE CONCERN FOR SAFETY WITH AIR QUALITY AND MAKING SURE THAT WE'RE GETTING OUT THE THINGS THAT ARE GETTING MOLD POSSIBLY IN FOR THE COURT.
I DON'T THINK THERE WILL BE MUCH, MUCH REPLACED AT ALL BECAUSE MOST EVERYTHING IS BUILT IN PLACED AND IT'S MADE FROM HARDWOOD.
SO, UH, SO THE REPLACEMENT OF WHAT YOU'RE GONNA GET, BASICALLY, ESSENTIALLY, IT'S NOT GONNA BE NEAR WHAT YOU, THE QUALITY OF WHAT YOU HAVE TODAY, IS THAT CORRECT? RIGHT.
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THEY STARTED DISMANTLING THAT'S BUILT IN PLACE, YOU CAN'T BUY THAT.IT WOULD HAVE TO BE CUSTOM BUILT.
THE COUNTY WOULD SPEND AN ENORMOUS AMOUNT OF MONEY TO REPLACE SUCH AS THAT.
SO WHAT WAS, YOU CAN'T, YOU CAN'T BUY THAT.
WHAT WAS WRONG WITH THAT BAR? WHY, WHY WERE THEY TAKING IT APART? THE ONLY, THE ONLY INFORMATION THAT I WAS GIVEN IS WE HAVE TO GET THAT CARPET OUT FROM UNDERNEATH IT.
SO AND THE CARPET, IT'S NOT BUILT ON TOP OF THE CARPET.
THERE'S NOTHING WRONG WITH THE BAR, IT'S THE CARPET.
I DON'T WANT ANYBODY TOUCHING THE WOODWORK IN THAT COURTROOM BECAUSE IT'S, IT'S ALL GONNA REMAIN, IT'S NOT HURT.
AND KIM, AND IT'S MY UNDERSTANDING THAT THE RESTORATION COMPANY CAN GO IN THERE AND CLEAN UP THAT, THAT FURNITURE, WE'RE NOT GONNA TAKE OUT ANYTHING THAT A DEPARTMENT HEAD DOESN'T WANT REMOVED.
UM, THIS IS JUST, YOU KNOW, DESK AND SO FORTH THAT WE KNOW IS DAMAGED.
AND WE'VE HAD DISCUSSIONS WITH DEPARTMENT HEADS THAT, YOU KNOW, THEY CANNOT UTILIZE FROM THIS POINT.
ANY OF THE, THE ACTUAL WOOD FURNITURE IS PROBABLY SALVAGEABLE.
I MEAN, PROBABLY REUSABLE AND THEY WILL JUST GO IN AND RESTORE IT.
IF THERE'S FINISHED DAMAGE TO THE, TO THAT FURNITURE, THEY'LL CORRECT IT.
THAT'S PART OF THEIR SERVICES.
JUDGE, YOUR POINT IS VERY WELL, YOUR, YOUR POINT IS VERY WELL TAKEN AND I'M, I'M SURE IN THE RUSH TO GET THINGS DONE, THE MISTAKE WAS MADE THERE BY THOSE INMATES AND WHOEVER IT IS, I, I, UH, I THINK IT, UH, UH, PROBABLY SOMEBODY SAID GO TAKE THE FURNITURE APART, I'M GUESSING, BUT WE DON'T HAVE MARK HERE TO TALK TO HIM.
BUT I'D ENCOURAGE YOU TO VISIT WITH BUILDING AND GROUNDS, UH, DEPARTMENT HEAD TO MAKE SURE THAT THAT DOESN'T HAPPEN AGAIN.
AND, UH, I THINK IF, IF, UH, IF THERE WERE ABLE TO HAVE THAT INFORMATION OUT TO EVERYBODY, IT MIGHT HAVE BEEN TO OUR ADVANTAGE TO HAVE KNOWN WHAT WAS GOING ON THERE.
BUT CERTAINLY FOR THE DEPARTMENT HEADS, I THINK YOU NEED TO BE AWARE OF AND WHAT'S GOING ON IN YOUR DEPARTMENT.
AND, AND YOURS IS IN BETWEEN, UH, YOU BEING IN CHARGE AND, AND NOT SO, UH, POINTS WELL TAKEN SHOULD NOT HAVE HAPPENED.
PROBABLY, UH, IF YOU WOULD TAKE THAT UP WITH BILLING AND GROUNDS AND IF THERE ARE ANY ISSUES, AGAIN, I'D ENCOURAGE YOU TO COME BACK TO COURT.
DID YOUR, UH, CARPET GET SOAKED? YES.
IF HE'S GOT THE OLDER, UM, CARPET IN HIS COURTROOM AND IT'S GONNA BE COMPLETELY REPLACED.
AND THIS IS JUST, UM, WHAT I'M REQUESTING TO SALVAGE AND DESTROY IS, IS WHEN THE DEPARTMENTS COME TO US AND WANNA SURPLUS THIS STUFF, MY DEPARTMENT HAS NOWHERE TO PUT THIS, THIS STUFF.
AND WE NEED TO GET RID OF IT AS QUICKLY AS POSSIBLE.
SO, OKAY, JUDGE, I'M GONNA MOVE THAT WE AUTHORIZE THE, THE, UH, DECLARATION OF THE FURNITURE DAMAGED AS SALVAGE MOTION MAY BY COMMISSION WALDEN, UH, FOR APPROVAL OF SECOND BY COMMISSIONER HOLT.
IS THERE ANY OTHER DISCUSSION? ALL I, I HAVE, I HAVE A QUICK QUESTION.
WHO ARE YOU IN CHARGE OR WHO'S IN CHARGE OF DOCUMENTING THESE? THE, WHAT'S DAMAGED FOR THESE INSURANCE CLAIMS? SO I HAVE SOME PICTURES AND VIDEO AND EVERYTHING MM-HMM.
AND WHEN WE MET WITH HIM ON THURSDAY, AND OF COURSE THEY'VE TAKEN ALL PICTURES AND, AND OUR INCOMPLETE AGREEMENT THAT THE F FURNITURE IS DAMAGED.
I JUST, I JUST WANT TO MAKE SURE THAT SOMEBODY WAS LEAD POINT ON THAT.
SO WE DIDN'T RUN INTO NOT BEING ABLE TO GET THAT DEPRECIATION HOLD BACK IF, IF SOMETHING, AND I HAD CONVERSATIONS, WE DIDN'T HAVE THAT ON THE, ON THE DOCK.
I'VE HAD CONVERSATIONS WITH A GENTLEMAN ATT THAT'S OVER THE PROPERTY, UM, CLAIMS AND, UM, HE DID CONFIRM IN WRITING THAT IT WAS ACTUAL COST VALUE TO BEGIN WITH AND THEN, UM, REPLACEMENT COST YEAH.
AND SO, UM, I'M IN CHARGE OF FILING THE CLAIM.
SO I'M TRYING TO STAY OUT OF THEIR WAY AS MUCH AS POSSIBLE.
UNDERSTAND, HAVE DOCUMENTATION BEING KEY EX EX.
UM, ANY OTHER DISCUSSION? ALL OF FAVOR SAY AYE AYE.
[I.E. Authorize the County Judge to execute the contract for water restoration and construction repairs to the Parker County Annex. (Kim Rivas / Judge Deen)]
GO TO ITEM E UNAUTHORIZE THE COUNTY JUDGE TO EXECUTE THE CONTRACT OR WATER RESTORATION AND CONSTRUCTION REPAIRS TO THE PARKER COUNTY ANNEX KIM.SO, UM, SINCE THIS WAS AN EMERGENCY SITUATION, WE HAD TO GO AHEAD AND GET THE WATER RESTORATION COMPANY IN AND, AND STARTED WORKING AS SOON AS POSSIBLE.
UM, THERE WAS NOT A CONTRACT IN PLACE, OBVIOUSLY THEY ARE, UM, MOORING RESTORATION IS A BUYBOARD CHOICE PARTNERS TIPS, UM, AND US COMMUNITIES, UH, AWARDED VENDOR.
AND SO THEY'VE GONE THROUGH THE FULL PROCUREMENT PROCESS ALREADY.
AND, UM, THEY DO HAVE A DIVISION THAT CAN DO THE CONSTRUCTION.
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HAS EXPRESSED, UM, HIS WANTING TO USE THEIR, THEIR RE THE RESOURCE OF THEIR CONSTRUCTION CAPABILITIES TO DO THE DRYWALL REPLACEMENT AND SO FORTH BECAUSE HE JUST DOESN'T HAVE THE CREWS AVAILABLE TO DO THAT.AND SO ONCE, UM, COMMISSION, NOT COMMISSIONER COUNTY ATTORNEY JOHN FLORES COMES BACK TO, UM, FROM VACATION AND HIS TIME OFF, THEN HE AND I WILL GO THROUGH AND, AND ACTUALLY, UM, JUST REVIEW THE DOCU THE CONTRACT AND, UM, I'M REQUESTING AUTHORIZATION FOR THE JUDGE TO SIGN THAT UPON, YOU KNOW, FINAL OVER REVIEW.
UH, MARK, SO YOU JUST CAME IN.
IF YOU, WOULD YOU MIND COMING UP AND UNDER ITEM E ON THE AUTHORIZED THE JUDGE TO EXECUTE THE CONTRACT FOR WATER RESTORATION.
IS THERE ANY, JUST YOUR INPUT ON THIS SITUATION WHERE WE'RE AT AND SAY THAT AGAIN, I DIDN'T HEAR WELL.
JUST A LITTLE BIT OF A, A STATUS OF WHERE WE ARE WITH THIS SITUATION AT THE ANNEX.
WE ARE CURRENTLY IN THE RESTORATION STAGE AND THAT WHAT THAT MEANS IS DRYING IT OUT AND CUTTING THE WALLS UP TWO FOOT ANYWHERE, PLACE WHERE THERE WAS WATER.
UH, WE'RE TRYING TO LEAVE THE NEW CARPET THAT WE'VE PUT IN SINCE THEY GOT IN THE OFFICE OR APPOINTED.
AND, UH, THAT SEEMS TO BE GOING WELL AS GOOD, BUT IT'S JUST A SLOW PROCESS GETTING IT DRIED DOWN.
ANYTHING ELSE? ANY QUESTIONS FOR, UH, THE BUILDING GROUNDS DIRECTOR? OKAY, THANK YOU MARK.
MAY I HAVE ONE QUESTION? SURE.
UM, IN MY SPACES I'VE HAD, I HAVE THOSE ROLLING, UH, FILING SYSTEMS THAT WERE JUST BUILT LAST YEAR.
UM, SO THE CREW HAS TOLD ME WE NEED TO, WE, THEY'VE GOTTA BE MOVED SO THEY CAN GET BACK THERE.
UM, AND JUST BY COINCIDENCE, I'VE HAD THE SHELVING PROJECT GOING ON DOWNSTAIRS IN THIS BASEMENT TO THE COMPANIES HERE.
UM, I HAVE MONEY AND CONTINGENCIES, BUT DO I HAVE TO PAY FOR THAT OR, OKAY.
IT SHOULD BE UNDER THE INSURANCE.
THANK, YOU'LL MOVE TO APPROVE ITEM ONE E AS PRESENTED MOTION MADE BY COMMISSIONER CONLEY.
SECOND IS MADE BY COMMISSIONER WALDEN.
ANY OTHER DISCUSSION BEFORE WE GO? ALL IN FAVOR SAY AYE.
I WOULD ASK FOR A MOTION ADJOURNED.
THE RECORD SHOW THAT WE'LL ADJOURN AT 8 49.