Jan 09, 2023 Commissioners Court

[Call to Order]

[00:00:02]

CALL THIS MEETING TO THE PARKER COUNTY COMMISSIONER'S COURT ON THIS NINTH DAY OF JANUARY, 2023 TO ORDER, UH, LET THE RECORD SHOW IT IS 9:00 AM UH, WE DO HAVE A QUORUM.

THE AGENDA HAS BEEN POSTED IN ACCORDANCE WITH THE LAW OF MEMBERS OF THE COURT PRESENT, ALONG WITH THE COUNTY ATTORNEY'S OFFICE AND THE COUNTY CLERK'S OFFICE.

WE'LL BEGIN WITH AN INVOCATION LED BY JONATHAN MANSUR FROM CROSS TIMBERS CHURCH IN WILLOW PARK, FOLLOWED BY THE PLEDGE, LED BY PARKER COUNTY JUDGE PROM.

COMMISSIONER CONLEY, THANK YOU ARE THE ONE WHO HAS ALL WISDOM.

YOU'RE THE ONE WHO ESTABLISHED HUMANITY.

YOU ARE THE ONE WHO ESTABLISHED US TO RULE OVER CREATION AND ESTABLISHED CITIES.

AND FATHER, WE PRAY YOU HAVE SET ALL THAT UP.

YOU BRING WISDOM TO THOSE WHO MAKE DECISIONS.

YOU GIVE THEM PATIENCE AND END THEIR JOB WELL, AND THEY WILL BE GOOD CIVIL SERVANTS HEARING THE VOICE OF THOSE PEOPLE.

FATHER, WE ASK ALL OF THIS, THE NAME OF YOUR SON, JESUS.

AMEN.

MY PLEDGE ALLEGIANCE FLAG OF THE UNITED STATES OF AMERICA AND TO REPUBLIC FOR WHICH ONE NATION UNDER GOD AND WITH LIBERTY AND JUSTICE, ALL HONOR THE TEXAS FLAG PLEDGE.

WE'LL

[4. CONSENT]

AND UNDER ITEM C ON THE COUNTY JUDGE ITEMS ONE AND THREE, I WOULD ASK FOR A MOTION I MOVE TO, UH, APPROVE THE CONSENT ITEMS IS OUTLINED.

MOTION MADE BY COMMISSIONER WALDEN FOR APPROVAL.

DO YOU HAVE A SECOND? SECOND.

SECOND MADE BY COMMISSIONER CONLEY.

IS THERE ANY OTHER DISCUSSION BEFORE WE VOTE? ALL IN FAVOR SAY AYE.

I'LL IN FAVOR.

ACTUALLY, THIS WORKS SO YOU DON'T HAVE TO SAY, AYE.

WELL, MINE'S NOT WORKING.

THEN WE WILL SAY, AYE.

IT'S NOT, IT'S NOT WORKING.

YOUR SCREEN IS NOT WORKING.

OKAY, THEN WE WILL DO, UH, ANY OPPOSE TO THAT? MOTION PASSES.

FIVE.

OH, THANK YOU.

[4.D. PURCHASING]

AGAIN, JUST HAVE A, A FEW INTERDEPARTMENTAL TRANSFERS.

UM, SOME COMPUTERS RELATED TO THE ANX FLOODING HAVE BEEN TRANSFERRED TO SURPLUS, UM, A TAHOE AND COMPUTERS TRANSFERRED FROM THE SHERIFF'S OFFICE TO THE CONSTABLE TWO'S OFFICE WITH THAT, UM, DEPUTY THAT WAS TRANSFERRED AND TRANSFERS, UH, OF A MALIBU CHEVROLET MALIBU FROM THE FOR THE COURIER TO THE TREASURER'S OFFICE.

JUDGE, I'M GONNA MOVE THAT WE APPROVE THE TRANSFERS OF THE EQUIPMENT.

OKAY.

MOTION IS MADE BY COMMISSIONER WALDEN FOR APPROVAL THE SECOND.

SECOND, OKAY.

THE SECOND IS MADE BY COMMISSIONER HALE.

IS THERE ANY OTHER DISCUSSION BEFORE WE VOTE? ALL IN FAVOR SAY AYE.

AYE.

AYE.

OPPOSED? PASS FIVE.

OH.

UH, GO TO ITEM TWO.

UH, THERE'S NO UPDATE ON THE EAST ANNEX PROJECT.

I WILL GO TO ITEM THREE ON UPDATE.

TAKE ANY ACTION NECESSARY ON PARKER COUNTY MAIN ANNEX FLOODING EVENT.

KIM? JUDGE, I THINK WE'VE GOT LAND IN HERE.

UM, NO.

OKAY.

NOT REALLY.

SO, UM, JUST WANNA GIVE YOU ALL AN UPDATE ABOUT, UH, THE ANNEX AND WHERE WE'RE AT.

WE HAD AN ADJUSTER FROM TACK COME IN LAST WEEK.

WE'RE STILL WAITING ON THE REPORT BACK OF, YOU KNOW EXACTLY WHAT'S GONNA BE COVERED AND, AND THE TOTALITY OF IT ALL.

UM, THEY HAVE, UH, MOORING HAS COME IN AND DONE A LOT OF WATER ERADICATION.

THEY HAVE, UM, AND MARK CAN SPEAK MORE ABOUT THIS IN A FEW MINUTES, UM, BUT THEY HAVE BEEN WORKING, CONCENTRATING MOSTLY ON THE PER, UH, AUDITOR'S OFFICE, TREASURER'S, OFFICE PURCHASING, AND IT SO THAT THEY CAN GET US BACK GOING AS SOON AS POSSIBLE.

UM, WE HAVE PLACED ORDERS FOR FURNITURE FOR PURCHASING IN THE TREASURE'S OFFICE.

AUDITOR'S OFFICE IS, UM, HOPEFULLY GONNA HAVE AN ORDER PLACED TODAY.

AND THEN WE'RE GONNA WORK WITH JAMES TO FIGURE OUT WHAT ALL HE NEEDS FOR FURNITURE WISE.

UM, AND WE'VE ALL KIND OF BEEN RELOCATED, SCATTERED ABOUT, AND WE'RE, WE'RE GETTING THE JOB DONE, UM, TO THE BEST OF OUR ABILITY RIGHT NOW.

WE APPRECIATE EVERYBODY'S PATIENCE AND, AND, UM, WITH US AS WE GO THROUGH THIS PROCESS, BUT BRIANNA WANTS TO TALK ABOUT THE FUNDING AND THEN MARK CAN GIVE YOU ANOTHER UPDATE.

OKAY, BRIANNA? SO CURRENTLY WE, UM, HAVE CREATED A LINE IN NON-DEPARTMENTAL, NON-DEPARTMENTAL EXPENSES, UM, TO TRACK ALL

[00:05:01]

UM, AND SO HOW WE'RE PAYING FOR THAT IS FROM PROGRAM CONTINGENCIES.

AND SO I AM DOING, UM, BUDGET OVERRIDES EACH TIME WE HAVE, UM, A PO THAT'S EXECUTED FOR THIS.

UM, ONCE WE HAVE THE CONTRACT SIGNED, WE'LL HAVE A BETTER IDEA, UM, OVERALL WHAT THAT'S GONNA BE, AND SO THEN I WILL BE, UM, SUBMITTING A BUDGET ADJUSTMENT TO THE COURT FOR THAT, UM, AT A FUTURE DATE.

UM, HERE'S A COPY OF WHAT POS HAVE BEEN DONE SO FAR.

THANK YOU.

THANK, THANK YOU.

I KNOW KIM EXPLAINED, UM, AT A PRIOR COURT, UH, JUST THE PROCESS WITH TACK AND, UM, WHAT WOULD BE REIMBURSED INSURANCE WISE AND EVERYTHING.

UM, SO IF THERE IS SOMETHING THAT WOULDN'T BE REIMBURSED THAT WOULD COME FROM PROGRAM CONTINGENCIES, ONCE WE, UM, ARE REIMBURSED LATER ON DOWN THE ROAD, YOU KNOW, ONCE WE SUBMIT THE CLAIM INVOICES, ALL OF THAT, THEN WHAT I WILL DO IS CERTIFY, UM, THOSE INSURANCE PROCEEDS BACK TO OUR PROGRAM CONTINGENCIES, UH, TO PUT THAT BACK.

BUT IN THE MEANTIME, THAT'S HOW WE ARE PAYING FOR THOSE, UM, EXPENSES.

AND AGAIN, I'LL SUBMIT A BUDGET ADJUSTMENT ONCE WE HAVE A BETTER IDEA AS TO, UM, WHAT THAT LOOKS LIKE, HOW MUCH, UM, IT'LL BE IN THE MEANTIME.

AND SO WE HAD BUDGETED, UM, OVERALL AND PROGRAM CONTINGENCIES, 2 MILLION, UH, 400,000 OF THAT'S EARMARKED FOR A NEW ACCOUNTING SYSTEM AND THAT IMPLEMENTATION.

AND THEN SO FAR THIS YEAR, UM, 15,000 HAS BEEN FURTHER ALLOCATED FOR THE, OR UP TO, FOR THE REGIONAL DISPATCH FEASIBILITY STUDY AND THEN THE 5,500 FOR THE APPRAISAL FOR THE COUNTY ATTORNEY BUILDING.

UM, SO WE DO HAVE ENOUGH IN THERE, UH, TO COVER THESE EXPENSES UNTIL, DO WE HAVE WE HAVE REIMBURSEMENT DEDUCTIBLE OR DOES TAX PAY THE WHOLE NO, WE DO, I'LL LET KIM SPEAK ON THAT, BUT WE DO HAVE A DEDUCTIBLE.

YES.

SO AS IT WAS EXPLAINED TO ME BY, UH, BRETT ANDERSON, WHO'S THE LEAD ADJUSTER FOR TAC, UM, IT WILL GO JUST UNDER OUR PROPERTY DEDUCTIBLE AND NOT A FLOOD DEDUCTIBLE AND IT'S GONNA BE AT $5,000, 5,000.

THAT, THAT'S WHAT THEY'VE TOLD ME SO FAR NOW WITH THE, THE ADJUSTER'S REPORT FROM THE THIRD PARTY.

UM, I, I DON'T KNOW YEAH, WHAT'S GONNA COME WITH THAT, BUT THEY, THEY EXPLAINED IT WOULD BE HIT 5,000.

THANK YOU.

IT'S GOOD NEWS.

HAVE THEY INDICATED IF THEY'RE GONNA DO ANY PARTIAL OR SHORT-TERM REIMBURSEMENTS, WHERE IN OTHER WORDS, WE DON'T HAVE TO WAIT UNTIL EVERYTHING IS DONE CORRECT.

WE'LL GET REPLACEMENT VALUE.

UH, WELL, THEY'LL FILE THE INITIAL REPORT, THAT'S WHAT WE'LL GET PAID, AND THEN THEY'LL COME BACK AND, AND ANY, UH, FROM OUR ACTUAL EXPENSES, THEY'LL REIMBURSE THE DIFFERENCE LESS THAN THE DEDUCTIBLE.

THANK YOU.

UM, IF I MAY, IS THERE ANY QUESTIONS FOR KIM OR BRIANNA FOR, UM, JAMES, I DON'T WANNA JUST SPRING THIS ON YOU, BUT DO YOU MIND COMING UP FOR A MOMENT? UH, THE, THE IT, JUST TO ADDRESS THE IT SITUATION WITH WHAT ANYTHING IMPACTED THAT AT ALL? I KNOW THAT THERE WAS SOME CONCERN WHEN I WAS THERE THAT DAY.

UH, CAN YOU GIVE A LITTLE BIT OF AN UPDATE WITH THAT? WELL, UH, WE'VE LOST ABOUT, UH, 20 COMPUTERS, UH, THAT WERE SITTING ON THE GROUND, GOT WATER.

UH, WE'VE BEEN ABLE TO SCROUNGE EVERYTHING TOGETHER, UH, GET EVERYONE UP AND WORKING.

UH, SOME OF OUR, UH, NEW BACKUP, EVERYONE'S WAS ABLE TO FIRE UP WITH THEIR EXISTING, UH, DOCUMENTS AND EVERYTHING, SO NO ONE'S LOST ANYTHING.

UH, OUR NEW CORE NETWORK, WE'VE BEEN ABLE TO, IT'S VERY MODULAR, SO WE'VE BEEN ABLE TO MOVE PEOPLE AROUND, UH, FAIRLY EASY.

UH, I KNOW IT'S A LITTLE CUMBERSOME FOR PEOPLE, BUT, UH, RIGHT.

UH, NECESSARILY WE WERE ABLE TO KEEP THE CORE ONLINE.

UH, DIDN'T I TAKE IT DOWN? IT GOT REALLY CLOSE.

UH, THEY'RE IN THE SERVER ROOM AT THE ANNEX, BUT, UH, I KNOW YOU, I KNOW YOU'RE ON THE EXECUTIVE SESSION, BUT THIS IS JUST FROM A STANDPOINT.

YEAH.

BUT, UH, FOR THE MOST PART, WE'VE UH, UH, COME TOGETHER AS A TEAM AND WE'RE PUSHING FORWARD.

OKAY.

SO ALL, ALL GOOD RIGHT NOW WITH IT? YES.

OKAY, GOOD.

UH, ONE OTHER THING AND, UM, IF I WOULD, MR. LONG, IF YOU WOULD COME UP, UM, CAN YOU, I GUESS WHAT, WHAT HAPPENED IS WHAT PROTOCOLS OR WHAT HAS BEEN, WHAT HAPPENED TAKING PLACE? WHAT PREVENT FROM HAPPENING AGAIN, I GUESS TOO? YEAH, UH, WHAT HAPPENED WAS THE, UH, IT'S, WE HAVE A ROOM AND IT'S ONLY ACCESSED FROM THE OUTSIDE NORTH, AND THERE'S TWO WATER LINES COME UP HERE AT TWO INCH WATER LINE FOR THE PLUMBING AND THE BUILDING, AND THEN A SIX INCH RISER FOR THE FIRE SUPPRESSION SYSTEM.

THERE IS A HEATING VENT IN THAT ROOM, BUT APPARENTLY IT WASN'T ENOUGH,

[00:10:01]

AND THERE WAS A PLATE ABOUT THIS BIG, IT HAD TWO SCREWS AND THAT PART PROS AND IT PUSHED IT OUT AND PUSHED THE GASKET OUT, AND THAT'S WHERE THE LEAK CAME FROM.

OKAY.

UH, WHAT WE'RE DOING NOW, JAMES AND I ARE WORKING TOGETHER ON THIS.

WE'RE GOING TO, YOU CAN BUY SOME WATER DETECTORS AND JUST PUT 'EM ON THE FLOOR.

THEY'LL HOOK UP TO THE WIFI AND THEY'LL SEND US A TEXT, EMAIL, WHAT HAVE YOU, TO TELL US IF THERE'S A LEAK.

SO WE'RE DOING THAT, UH, IN THAT PARTICULAR ROOM.

MATTER OF FACT, IT'S HAPPENING TODAY.

WE'RE INSTALLING A, A PERMANENT STYLE HEATER ON THE WALL THAT WILL PLUG IN, THAT'S THERMOSTATICALLY CONTROLLED TO PREVENT THAT FROM HAPPENING AGAIN.

AS FAR AS THE ANNEX ITSELF IS COMING ALONG QUITE NICELY, IT'LL BE DONE IN TWO PHASES.

THE FIRST PHASE BEING THIS KIM SAID THE AUDITOR TREASURER PURCHASING AN IT, UH, THEY ALREADY, UH, AS OF FRIDAY THEY WERE TAPING BEDDING, SO IT'S MOVING ALONG QUITE NICELY.

UM, WE FEEL LIKE THAT BY THE END OF THIS WEEK, EARLY NEXT WEEK, WE SHOULD HAVE ONE TWO ALREADY, POSSIBLY THREE OF THOSE OFFICES UP AND RUNNING AGAIN.

SO, ANY QUESTIONS ON THAT? ANYBODY HAVE ANY QUESTIONS? ARE THERE ANY OTHER BUILDINGS THAT THE COUNTY OWNS THAT YOU HAVE A CONCERN WHERE THERE'S THIS TYPE OF SITUATION WHERE THERE'S A ROOM THAT'S EITHER INFREQUENTLY ACCESSED OR ANYTHING LIKE THAT, THAT YES, YOU FORESEE THAT MAYBE WE NEED TO INSTALL THESE THERMOSTATS IN AS WELL? UH, NOT SO MUCH A HEATER COMMISSIONER, BUT UH, FOR EXAMPLE, THE FRIDAY BEFORE THE, UH, FOUR H UH, BUILDING IT POPPED, IT'S GOT COPPER LINES RUN IN THE ATTIC WITH HEAT TAPE INSULATED, BUT THEY USED SHARK WHITE FITTINGS AND IT PUSHED APART ALSO THE EOC BUILDING, SAME DAY, SAME STORY.

AND WE'RE IN THE PROCESS OF GET RUNNING PECKS INSULATED OUT OF THE CEILING, DOWN INTO THE ROOMS BOTH PLACES.

AND THEN ALL, UH, MY PLAN IS TO PUT ABOUT TWO FOOT OF INSULATION IN THE AG BUILDING ATTIC BECAUSE WHAT IS THERE NOW IS NOT ADEQUATE.

SAME THING IN THE EOC BUILDING.

UM, WE KNEW FROM PAST EXPERIENCES THAT WE HAD ISSUES WITH, UH, THE, UH, FOUR H BUILDING AND THE EOC.

WE TURNED THE HEAT UP, WE LEFT WATER RUNNING, BUT IT DIDN'T, YOU KNOW, STILL HAPPEN.

SO THAT'S WHAT WE'RE DOING.

THANK YOU.

OKAY, THANKS JUAN.

WE'LL GOOD.

ADAM FOUR ON PC 23 DASH 20 AGGREGATE ROAD MATERIALS.

KIM RESPONSES WERE RECEIVED FROM FIVE VENDORS ON PC 23 DASH 20.

AGGREGATE ROAD MATERIALS FOR PARKER COUNTY FOR THE CONTRACT PERIOD BEGINNING JANUARY 15TH, 2023 THROUGH JANUARY 14TH, 2024.

UM, ADDITIONAL MATERIALS WERE OFFERED BY, BY A COUPLE OF THE VENDORS AND PAST ACTION OF THE COURT HAS BEEN TO AWARD ALL RESPONDING VENDORS AND TO ALLOW EACH COMMISSIONER TO USE ONE OR ALL AT THEIR DISCRETION BASED ON NEED AND LOCATION OF THE PRECINCT DEPARTMENT.

SHOULD BE MINDFUL OF PRICING AND UTILIZE THE VENDOR THAT IS THE BEST PRICE AND VALUE FOR THE COUNTY, IF AT ALL POSSIBLE RESPONSIVE VENDORS INCLUDE AUSTIN ASPHALT, P AND K STONE, ZACK BRIQUETTE COMPANY, KIWIT MINING GROUP, AND VULCAN CONSTRUCTION MATERIALS.

I MOVE TO APPROVE FOUR B FOUR AS PRESENTED.

THE SECOND PROMOTION MOTION BE BY COMMISSIONER CONLEY WITH A SECOND BY COMMISSIONER WALDEN.

IS THERE ANY OTHER DISCUSSION? POOR VOTE.

ALL OF FAVOR SAY AYE.

HOST PASS FIVE OH.

THANK YOU KIM.

WE GOT ITEM FIVE ON PC 23 DASH 21 PETROLEUM ASPHALTS AND RELATED MATERIALS.

RESPONSES WERE RECEIVED FROM FOUR VENDORS ON PC 23 DASH 21 FOR PETROLEUM ASPHALTS FOR THE CONTRACT PERIOD BEGINNING FEBRUARY 1ST, 2023 THROUGH JANUARY 31ST, 2021.

SORRY, 2024.

ADDITIONAL MATERIALS WERE OFFERED ALSO BY VARIOUS VENDORS.

AND AGAIN, THE PAST ACTION OF THE COURT HAS BEEN TO AWARD TO ALL RESPONDING BIDDERS.

AND AGAIN, THE LOWEST BID LINE ITEMS ARE HIGHLIGHTED ON THE ATTACHED BID TABULATION.

AND THE DEPARTMENT SHOULD BE MINDFUL OF PRICING AND UTILIZE THE LOWEST PRICE VENDOR IF AT ALL POSSIBLE.

UM, THE RESPONSIVE VENDORS INCLUDE ERGON ASPHALT AND EMULSIONS, CLEVELAND ASPHALT PRODUCTS, TEXAS ROAD RECYCLERS AND WRIGHT ASPHALT PRODUCTS LLC MOVE TO APPROVE THE RECOMMENDATION OF PURCHASING MOTION MADE BY COMMISSION WALDEN FOR APPROVAL.

SECOND.

SECOND BY COMMISSIONER HALE.

IS THERE ANY OTHER DISCUSSION BEFORE WE VOTE? ALL IN FAVOR SAY AYE.

AYE.

AYE.

AYE.

OPPOSED?

[00:15:01]

OH, GOOD.

ITEM SIX, DECLARE FOR SURPLUS AND DEPOSITION SALVAGE IS REQUIRED BY THE TURP CONTRACT NUMBER 5 82 DASH 21 DASH 22 33 90 DASH NV A 1998 MAC TRUCK DUMP TRUCK.

V I N NUMBER IS NOTED HERE FOR PRECINCT THREE.

UH, KIM, SO THIS IS A VEHICLE THAT IS, UM, BEEN THE, THE ENGINE OR BLOCK HAS BEEN DESTROYED BASICALLY.

AND WE HAVE TO AUCTION THIS OFF, UM, IN ORDER FOR THE TURP GRANT TO REIMBURSE US FOR A, A VEHICLE THAT WILL BE REPLACING THIS.

THAT IS, UM, SO THAT'S CLOSE NATURAL GAS THAT'S CLOSE? NOT EXACTLY.

OKAY.

SO WE'VE REPLACED THIS DUCT TRUCK WITH A, A GRANT.

YES.

UH, IT'S UH, THROUGH THE TURP CONTRACT.

RIGHT.

AND IT'S A COMPRESSED NATURAL GAS TRUCK THAT WE HAVE, UM, THAT'S OPERATES OFF COMPRESSED NATURAL GAS.

AND, AND THROUGH THE PROCESS OF THE GRANT, WE ARE MOST, WE'RE, UH, REQUIRED TO MAKE THE, UH, TRUCK INOPERABLE BY CUTTING HOLES IN THE ENGINE BLOCK AND CUTTING THE FRAME.

AND SO BEFORE WE DO THAT, WE HAVE TO DECLARE IT A SURPLUS.

UH, WE GET THAT INFORMATION BACK TO, UH, TCE Q AND THEN, UH, WHAT'S LEFT OF THE TRUCK RIGHT AFTER THAT, WHICH IS INOPERABLE WILL BE SOLD RIGHT AS SALVAGE.

SO I'M GONNA MOVE THAT WE APPROVE ITEM, UH, D SIX AS OUTLINED SECOND MOTION MADE BY, UH, COMMISSIONER WALDEN FOR APPROVAL.

UH, SECOND IS MADE BY COMMISSIONER HOLT.

IS THERE ANY OTHER DISCUSSION? I GOT A QUESTION FOR COMMISSIONER WALDEN.

ARE THEY GONNA HAVE ANY MORE AND POSSIBLY YOU ANY MORE OF THESE GRANTS THROUGH THE TURP PROCESS? I KNOW THEY CUT IT OFF.

YEAH, IT, IT OPERATES, IT'S BEEN TWO YEARS SINCE THAT BEN WINDOW HAS BEEN OPENED.

UH, THIS ONE IS A COMPRESSED NATURAL GAS C N G PROGRAM, WHICH IS DIFFERENT.

AND THE REASON WE'RE ABLE TO DO THAT AT OUR PRECINCT IS CUZ WE HAVE A COMPRESSED NATURAL GAS FUEL STATION RIGHT DOWN THE ROAD, BUT THE DIESELS PORTION OF IT HAS BEEN OPEN.

I'M NOT SURE IF IT'S STILL OPEN OR NOT.

SO THE UH, DIESEL PORTION IS AN 80% FOR THE, THE RIGHT AGE, UH, TRUCK IF THEY'RE OLD ENOUGH.

AND THE COMPRESSED NATURAL GAS IS 90% TO GRANT.

AND YOU, IN THIS CASE, IN THIS CASE, THIS, THIS TRUCK IS, UH, WAS NOT ONE OF THE OLDEST ONES THAT WE HAD, BUT WAS ONE THAT WE HAD TROUBLE WITH.

SO IT'S, IT DOESN'T QUITE MEET THE, UH, DIESEL, THE 90% BECAUSE OF ITS AGE.

IF IT WERE A COUPLE OF YEARS OLDER, IT WOULD, BUT WE HAVE OTHERS THAT ARE IN THE PROCESS RIGHT NOW.

WELL, WE DID TWO OR THREE TRUCKS THROUGH THAT KIRKDALE AND SHARON FROM THE AUDITOR'S OFFICE WOULD HAVE MORE INFORMATION ABOUT THE GRANT GO.

THANK YOU.

I'M SORRY I PURCHASING DOESN'T HAVE ANYTHING TO DO WITH THE GRANT OR ANYTHING.

WE JUST DO THE PROCUREMENT AND THE, THE DISPOSAL.

OKAY.

ANY OTHER DISCUSSION? ALL OF FAVOR SHALL AYE.

AYE.

OPPOSED PASS BY VOTE.

[5.A. Discuss and take action necessary regarding signage at the temporary office space for CCL2 at Willow Park. (Kim Rivas / Judge Deen)]

ITEM A, DISCUSS AND TAKE ACTION NECESSARY REGARDING SIGNAGE AT THE TEMPORARY OFFICE SPACE FOR CCL TWO AT WILLOW PARK.

SO I CAME TO THE COURT A COUPLE OF COURTS AGO TO DISCUSS SIGNAGE FOR THE TEMPORARY CCL TWO B, UM, OFFICE SPACE THAT WILL BE RELOCATED TO THE WILLOW PARK ADDRESS ONCE STATE FOUR IS MOVED AND IN BECAUSE OF THE COURTHOUSE INTERIOR REPAIRS.

AND AT THAT TIME, THE QUOTES THAT WE HAD FOR, UM, SIGNAGE OVER THERE WAS MORE THAN $12,000.

SO WE HAVE, UM, TALKED TO THRIFTY, MARK REYNOLD, WHO OWNS THE BUILDING ABOUT DOING A VINYL SIGN AND THEY AGREED TO THAT AND HAVE BEEN VERY COOPERATIVE.

AND THEN BETWEEN THAT VINYL SIGN AND THE SIGN DECALS FOR THE OFFICE DOORS AND THE SIGN THAT GOES INTO THE PARKING LOT, UM, A STANDALONE SIGN, THE QUOTE THAT WE'VE RECEIVED BACK IS $3,120.

SO SIGNIFICANTLY DIFFERENT AMOUNT AND I OH, THAT'S MUCH BETTER.

YES, SIR.

SO I REQUEST AUTHORIZATION TO ALLOW THIS EXPENSE SUMMARY MOTION MADE BY COMMISSIONER WALDEN FOR APPROVAL.

SECOND.

SECOND BY COMMISSIONER CONLEY.

OKAY, YOU DONE A DISCUSSION BEFORE WE VOTE? ALL OF FAVOR SAY AYE.

AYE.

AYE.

AYE.

OPPOSED? PASS FIVE VOTE.

GOOD.

ITEM

[5.B. Brief Commissioners Court on Wildland Mitigation Grant and take any action the court deems necessary. (Sean Hughes / Judge Deen)]

SEAN.

GOOD MORNING JUDGE.

AND COMMISSIONERS.

UH, WE RECEIVED NOTICE, UH, OF A FUNDING OPPORTUNITY WITH A HAZARD MITIGATION GRANT PROGRAM, UH, THAT INCLUDES, UH, WILDLAND FIRE MITIGATION.

UM, AND WHAT THIS IS IS IS A TWO YEAR GRANT PROGRAM THAT WOULD BE, UH, FUNDED AT 75%.

UH, THE COUNTY WOULD HAVE TO BE MATCHED 25% AND WE'D RECEIVE 75%.

AND UH, WHAT WE'VE ASKED THE STATE IS CAN WE USE THAT FOR RIGHT OF WAY MAINTENANCE?

[00:20:02]

UM, SO WE COULD USE, UH, THIS MONEY TO MOW RIGHT OF WAYS AS WELL AS IMPROVED CULVERTS, UH, TO SOME DEGREE.

AND, UH, THIS IS A TWO YEAR GRANT PROGRAM.

THERE'S ABOUT SIX AND A HALF MILLION DOLLARS, UH, WITH THE STATE OF TEXAS.

UH, WE'RE NOT LIMITED ON THE AMOUNT THAT WE COULD REQUEST.

AND WHAT I'M SEEKING IS THE COURT'S APPROVAL TO CONTINUE TO MOVE FORWARD, UH, WORKING WITH THE, THE PRECINCTS, UH, TO LOOK AT, UM, UH, A PROPER DOLLAR AMOUNT FOR TWO YEARS OF RIGHT OF WAY MAINTENANCE, UH, FROM EACH PRECINCT AND THEN REQUEST THAT AS PART OF THE GRANT.

SO WE'RE NOT, WE'RE NOT ACTUALLY VOTING FOR THE GRANT TODAY OR WE'RE, WE'RE BOTH, WE'RE VOTING FOR BOTH, SIR.

I, I'M, I'M LOOKING FOR THE COURT'S APPROVAL TO MOVE FORWARD TO CONTINUE TO PURSUE THE GRANT MOVE FORWARD.

AND, UH, THEN ONCE, UH, ONCE WE RECEIVED IT, THE COURT WOULD HAVE TO APPROVE ACCEPTANCE OF THE GRANT, BUT I JUST WANTED TO MAKE THE COURT AWARE OF THE PROGRAM AND SEEK YOUR APPROVAL TO MOVE FORWARD.

SOUNDS LIKE A GOOD PLAN TO MEET.

I MOVE TO APPROVE THE, UH, I'LL SECOND MOTION FREE MONEY BY COMMISSIONER WALDEN WAS SECOND MADE BY COMMISSIONER HALE.

I DO HAVE QUESTION FOR YOU, SIR.

IS THERE ANY ISSUES WITH, UH, TRUSTEES BEING INVOLVED IN THE WORK TO BE DONE? NO, SIR.

IT WOULD BE AN IN-KIND MATCH.

UM, AND I BELIEVE THEY HAVE ASSIGNED A DOLLAR AMOUNT TO, TO THAT TYPE OF, OF, UH, WORKFORCE.

NO, NO STRINGS ATTACHED THAT YOU'RE AWARE OF OR ANYTHING OTHER THAN DOCUMENTATION, PROPER DOCUMENTATION AND, AND, UH, TRACKING THE FUNDS AS WE MOVE FORWARD.

PERFECT.

THANK YOU.

THERE'S USUALLY A LOT OF STRINGS.

USUALLY A LOT OF PAPERWORK.

NEVER FREE MONEY.

THAT'S RIGHT.

NEVER FREE MONEY.

BUT, UM, I, I THINK MOST OF THE PRECINCTS ARE FAMILIAR WITH, WITH THESE GRANT PROGRAMS AND, AND I THINK WE'LL, WE'LL DO VERY WELL WITH IT.

WE'LL REMEMBER YOU SAID THAT.

I'M SORRY.

EXCUSE ME.

THANK YOU FOR THE UPDATE WITH THAT.

IS THERE ANY OTHER DISCUSSION? THIS? YES.

WE'LL, WE'LL UPDATE THE COURT AS WE MOVE FORWARD.

THANK YOU.

OKAY.

ALL IN ALL IN FAVOR SAY AYE.

AYE.

AYE.

OPPOS PASS.

FIVE.

OH GOOD.

[6. ACCEPT INTO THE MINUTES]

SO NOTED, GO TO ITEM

[7. EXECUTIVE SESSION]

EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 5 5172 AND OH AND OH 76 OF THE TEXAS GOVERNMENT CODE.

RESERVING THE RIGHT TO CONVENE AN EXECUTIVE SESSION TO DISCUSS ITEM A OLD WEATHERFORD ROAD PROPERTY OWNER G BEGS ALITO RANCH, LP AND ROCK RIVER PARTNERSHIP L T D.

AND TAKE ANY ACTION IN THE COURT DEEMS NECESSARY.

ITEM B IT NETWORK PROJECT SECURITY.

UPDATE THE RECORD SHOW THAT WE WILL RECESS INTO, UH, EXECUTIVE SESSION AT 9 24.

UH, GIVE IT'S JUST 20 MINUTE, 20 MINUTES INTIMATE.

WE'LL JUST IMMEDIATELY MOVE TO EXECUTIVE SESSION AT 9 24.

OKAY, WE'RE GONNA RETURN FROM EXECUTIVE SESSION AT 10 0 1.

MOVE TO ITEMS SEVEN UNDER EXECUTIVE SESSION.

UNDER ITEMS DISCUSSED UNDER ITEM B ON IT NETWORK PROJECT, WE'LL TAKE NO ACTION UNDER ITEM A.

I WANNA READ A, UH, A RESOLUTION AND THEN THERE'LL BE A MOTION ON THIS IN THE COMMISSIONER'S COURT OF PARKER COUNTY RESOLUTION.

THAT'S WHEREAS THE COMMISSIONER'S COURT OF PARKER COUNTY, TEXAS IS FOUND TO DETERMINE THAT IN ORDER TO PROMOTE THE PUBLIC SAFETY, TO FACILITATE THE SAFETY AND MOVEMENT OF TRAFFIC AND TO PRESERVE THE FINANCIAL INVESTMENT OF THE PUBLIC AND ITS ROADWAYS, PUBLIC NECESSITY REQUIRES ACQUISITION OF FEE.

SIMPLE TITLE TO THE CERTAIN TRACT OF LAND BEING 11.5769 ACRE TRACK DESCRIBED BY MEETS AND BOUNDS EXHIBIT A AND DEPICTED IN A SURVEY IN EXHIBIT B AND ACQUISITION IN A DRAINAGE FACILITY EASEMENT TO A CERTAIN TRACTOR OF LAND BEING 2.6 213 ACRE TRACK DESCRIBED BY MEETS AND BOUNDS EXHIBIT C AND DEPICTED IN SURVEY AND EXHIBIT D AND ACQUISITION IN A DRAINAGE FACILITY EASEMENT TO A CERTAIN AT TRACT LAND BEING A 0.8310 ACRE TRACT DESCRIBED BY MEETS AND BOUNDS EXHIBIT E IN DEPICTED IN THE SURVEY IN EXHIBIT F IN ACQUISITION AND DRAINAGE FACILITY EASEMENT TO A CERTAIN ATTRACTIVE LAND BEING A 1.1069 ACRE TRACT LAND DESCRIBED BY MEETS AND BOUNDS EXHIBIT G AND DEPICTED ON A SURVEY IN EXHIBIT H AND ACQUISITION AND DRAINAGE FACILITY EASEMENT TO A CERTAIN TRACT OF LAND BEING A 0.3047 ACRE TRACT DESCRIBED BY MEETS AND BOUNDS EXHIBIT T AND THEN DEPICTED ON SURVEY IN EXHIBIT J AND ACQUISITION

[00:25:01]

THE PROJECT EXCLUDING ALL THE OIL, GAS AND SULFUR WHICH CAN BE REMOVED FROM BENEATH AND SET PROPERTY WITHOUT ANY RIGHT WOULD WHATEVER REMAINING TO THE OWNER OF SUCH OIL, GAS, AND SULFUR OF INGRESS TWO OR EGRESS FROM THE SURFACE OF SET PROPERTY FOR THE PURPOSE OF EXPLORING, DEVELOPING, OR MINING THE SAME AS A PART OF THE IMPROVEMENTS TO THE PROJECT AS SUCH LOCATIONS OR AS ARE NECESSARY THAT SUCH CONSTRUCTING, RECONSTRUCTING, MAINTAIN AND OPERATING SHALL EXTEND ACROSS AND THE POND AND WILL CROSS RUN THROUGH AND BE UPON THE PROPERTY.

AND WHEREAS THE COMMISSIONERS OF COURT OF PARKER COUNTY, TEXAS HAS THROUGH AGENTS EMPLOYED BY THE SAID OFFICE, ENTERED INTO BONAFIDE GOOD FAITH NEGOTIATIONS WITH THE OWNERS OF THE PROPERTY AND HAS FAILED TO AGREE WITH THE OWNERS OF THE COMPENSATION AND DAMAGES, IF ANY, DUE TO SET OWNERS.

NOW THEREFORE, THE COMMISSIONER'S COURT OF PARK COUNTY TEXAS AUTHORIZED THE USE OF THE POWER OF EMINENT DOMAIN TO CONDEMN THE PROPERTY, BE IT RESOLVED BY THE COMMISSIONER'S COURT OF THE COUNTY OF PARKER, THAT THE COUNTY ATTORNEY OR HIS DESIGNATED AGENT B AND HE IS HEREBY AUTHORIZED AND DIRECTED TO FILE OR CAUSE TO BE FILED A SUIT IN EMINENT DOMAIN TO ACQUIRE THE PROPERTY INTEREST IN THE PROPERTY FOR THE FOR SET PURPOSES AGAINST THE OWNERS AND INTEREST IN AND THE HOLDERS OF ANY LANE SECURED BY THE PROPERTY.

AND IT IS THE INTENT OF THE COMMISSIONER'S COURT THAT THIS RESOLUTION AUTHORIZES A COMBINATION OF ALL PROPERTY AND IS REQUIRED TO COMPLETE THE CONSTRUCTION AND MAINTENANCE OF THE PROJECT ASSOCIATED WITH PUBLIC PURPOSES IF IT IS LATER DETERMINED THAT THERE ARE ANY ERRORS IN THE DESCRIPTIONS TO CONTAIN A HEREIN OR IF LATER SURVEYS CONTAIN MORE ACCURATE ADVISED DESCRIPTIONS.

THE COUNTY ATTORNEY IS AUTHORIZED TO HAVE SUCH ERRORS CORRECTED REVISIONS MADE WITHIN THE NECESSITY OF OBTAIN A NEW RESOLUTION OF THE COMMISSIONER'S COURT AUTHORIZING THE COMBINATION OF THE CORRECTED OR ADVISED PROPERTY, BE IT FURTHER RESOLVED THAT THE COUNTY ATTORNEY OR HAS DESIGNATED AGENT BEING HE, UH, HEREBY AUTHORIZED AND DIRECTED TO INCUR SUCH EXPENSES IN AN SUCH EXPERTS AS HE SHALL DEEM NECESSARY TO ASSIST IN THE PROSECUTION OF SUCH SUIT, INDEMED DOMAIN INCLUDED, BUT NOT LIMITED TO THE APPRAISERS, ENGINEERS AND LAND USE PLANNERS OR OTHER REQUIRED EXPERT CONSULTANTS.

AT THIS TIME I WOULD LIKE TO MAKE A MOTION AND BEAR WITH ME ON THIS ONE CUZ I CAN'T REONE WRITING NOW, UM, TO GO AHEAD AND APPROVE, MAKE A MOTION TO APPROVE, TO PROCEED WITH A CONDEMNATION TO, UM, PER EMINENT DOMAIN AND APPROVE THE RESOLUTION AS READ.

DID I GET THAT RIGHT, COUNSELOR? OKAY, THANK YOU.

SECOND, UM, MOTION HAS BEEN MADE WITH A SECOND BY COMMISSIONER CONLEY.

HONOR THE DISCUSSION.

ALL IN FAVOR SAY AYE.

AYE.

AYE.

OPPOSE.

AYE.

PASS.

FIVE.

OH, THANK YOU.

ARE YOU TALKING ABOUT PC 2321 ASPHALTS RELATED OR ARE YOU TALKING ABOUT YES OR D FOUR.

OKAY.

SO UNDER, UNDER D FIVE, UH, WE WILL RETURN BACK TO THAT UNDER PC 23 DASH 21 PETROLEUM ASPHALTS AND RELATED MATERIALS.

KIM, I WOULD JUST LIKE TO, UM, NOTIFY THE COURT THAT ALLISON ASPHALT, UM, SENT ME AN EMAIL RIGHT BEFORE COURT STARTED AND BEFORE THE AWARD, AND I DIDN'T GET IT UNTIL JUST A FEW MINUTES AGO.

UM, THEY WANTED TO, UH, CLARIFY TYPO ONLINE.

NUMBER 22 SPECIAL PATCHING MATERIALS.

THE FLB PRICE SHOULD BE $120 A TON AND IT CURRENTLY ON THEIR BID SHOWED $12 A TON.

SO I JUST WANTED TO CLARIFY THAT WITH THE COURT 12 TO 22, IT SHOULD BE $120 A TON, NOT $12 A TON.

THAT'S CANCEL THAT PO I SENT IN THEN.

OKAY.

YES SIR.

.

SO JUST CLARIFICATION.

OKAY, THANK YOU KIM.

SO NOTED AND LET THE RECORD SHOW THAT, UH, AT THIS TIME IT IS 10 0 8 IF, IF THE COURT WOULD INDULGE.

WHAT WOULD LIKE TO DO IS,

[00:30:01]

CAN WE DO THAT FIRST AND, AND KIND OF ALLOW THEM TO, UH, IF THEY NEED TO LEAVE, UH, BUT CAN WE GO AHEAD AND PROCEED WITH THAT ONE UNDER AUTUMN B FOUR APPROVED TO RE AND AGAIN, THIS IS UNDER PLATING APPROVAL TO SIGN AN ORDER OF BANNING A 1.062 ACRE TRACT PORTION OF WEATHER, WEATHERBY LANE AND PRECINCT TWO, PURSUANT TO THE TEXAS TRANSPORTATION CODE CHAPTER 2 51 AND TAKE ANY ACTION IN THE COURT DEEMS NECESSARY.

SO LAST YEAR WE APPROVED A PLAT CALLED SARAH RANCH.

SARAH RANCH HAD TWO POINTS OF ACCESS.

ONE WAS OFF SARA LANE, AND THEN ONE WAS OFF OF WEATHERBY LANE.

AND THE RESIDENTS ON WEATHERBY HAVE APPROACHED, UM, CAME IN TO TALK TO COMMISSIONER PEACOCK AND WE, THEY REQUESTED THAT THE LANE BE ABANDONED.

UM, WE, I HAVE POSTED THE SIGNS, UM, ON ALL FOUR POINTS OF THE COURTHOUSE, RAN THE ADS IN THE NEWSPAPER AS STATED AND POSTED AT TWO LOCATIONS ON WEATHERBY LANE.

UM, WE DID EVERYTHING AS PER THE STATUE, BUT I DO HAVE, UH, THE OWNER OF THE SUBDIVISION, UH, SARAH RANCH IS HERE TO SPEAK TO THE COURT AS WELL AS I HAVE SOME, UH, PROPERTY OWNERS AND REPRESENTATIVES FROM TRI-COUNTY ELECTRIC ALSO.

OKAY, IS THERE ANYBODY THAT WOULD LIKE TO COME UP AND SPEAK ON THE SIDE OF THEM? GO AHEAD, COME ON UP AND IDENTIFY YOURSELF PLEASE.

GOOD MORNING.

I'M TIM BUFFINGTON AND, UM, I'M THE, UH, DEVELOPER OF SARAH RANCH ESTATE.

UM, SARAH, SARAH RANCH IS, UM, 103, UH, TWO ACRE LOTS.

IT WAS, UH, APPROVED LAST YEAR.

WE ARE 90 PLUS PERCENT COMPLETE, UH, WITH CONSTRUCTION.

ROADS ARE PAVED UNDERGROUND ELECTRIC'S GOING IN.

UH, WE'VE CLOSED THE FIRST LOTS, HAVE OTHERS UNDER CONTRACT.

UM, I'VE SPOKEN WITH SOME OF THE LANDOWNERS WHO ARE INTERESTED IN ABANDONING WEATHERBEE.

AND, UM, YOU KNOW, MY, MY CONCERN, UH, IS PRIMARILY ONE OF SAFETY, UH, IN THAT THERE'S ONLY TWO ACCESS POINTS TO SARAH RANCH.

OUR PRIMARY ENTRANCE COMES OFF OF SARAH LANE, UH, WEATHERBY.

WE EXTENDED IT ABOUT 400 FEET INTO THE SUBDIVISION, UM, TO PROVIDE A SECONDARY ACCESS POINT.

UM, MY CONCERN IS, IS SITUATIONS LIKE LAST YEAR WHEN WE HAD HAD A BAD FIRE YEAR, UM, UH, A MAJORITY OF THE PROPERTY HAS SIGNIFICANT TREES ON IT.

IT'S SURROUNDED BY OTHER LARGE, UH, PARCELS, UH, THAT HAS TREES AND VEGETATION.

IF WE HAD ANOTHER BAD SUMMER AND YOU HAD ANOTHER WILDFIRE OR SOME OTHER EMERGENCY, YOU NOW HAVE 103 RESIDENCES WITH A SINGLE ROAD, UM, TO EXIT THE SUBDIVISION.

UM, MY CONCERN PRIMARILY BEHIND THIS IS IN THAT EVENT THAT COULD BE, UM, A SAFETY ISSUE.

NOW, UM, WE HAVE, UH, VISITED PREVIOUSLY, UH, COMMISSIONER PEACOCK ESTABLISHED A MEETING FOR ALL OF US, UH, IN WHICH, YOU KNOW, BASICALLY OUR VIEWPOINT, IF THERE WAS A PERMANENT EASEMENT THAT WOULD ALLOW FOR EMERGENCY INGRESS AND EGRESS OF RESIDENCE IN THE EVENT OF EMERGENCY, I WOULD BE, I JUST STILL DON'T THINK IT'S A GREAT IDEA, BUT, UH, WE WOULD HAVE, IT WOULD REMOVE THAT OBJECTION, SO TO SPEAK.

UM, TODAY WE HAVE BEEN UNABLE TO, UM, FOR THEM TO AGREE TO AN EASEMENT FOR THE RESIDENTS.

UM, AND SO WE SIT HERE TODAY.

SO AS OF THIS TIME FROM A DEVELOPMENT STANDPOINT, UM, WE WOULD ASK THAT WEATHERBY REMAIN A PUBLIC ROAD.

UH, MAYBE LOOK AT SOME OTHER MITIGATING WAYS THAT, UH, TO ADDRESS TRAFFIC CONCERNS, SPEED LIMITS, SPEED BUMPS, I DON'T KNOW.

UM, BUT THAT, UH, FROM A SAFETY PERSPECTIVE, WE REALLY FEEL LIKE THAT ROAD SHOULD REMAIN, UH, AN ACCESS POINT FOR THE RESIDENTS OF SARAH RANCH.

HAPPY TO.

THANK YOU.

ANY QUESTIONS FOR ME? YEAH, I DO.

UM, HOW WIDE IS THE, HOW WIDE IS THAT LANE? I KNOW WE'VE TALKED ABOUT IT BEFORE, BUT REFRESH MY MEMORY.

UM, I I DON'T KNOW THE EXACT WIDTH OF THE EXISTING OR THE, THE PREVIOUSLY EXISTING WEATHERBY.

IT'S NARROW.

IT'S, YEAH, I, I KNEW THAT ESSENTIALLY NARROW, BUT I DIDN'T KNOW EXACTLY WHAT IT WAS.

YEAH, YEAH.

OKAY.

YEAH, AND IT'S, IT WAS NEVER ENVISIONED AS A PRIMARY ACCESS POINT, BUT UM, IT DOES PROVIDE A NICE SECONDARY OUTLET.

IS IT A PAVED ROAD? YES, IT IS.

OKAY.

YES, IT'S PAVED.

UM, ANY OTHER QUESTIONS FOR HIM? THANK YOU.

THANKS.

APPRECIATE IT.

ANYBODY ELSE? WILL THAT COME UP? STATE YOUR NAME, PLEASE.

I'M MAN JOHNSTON, LAURA EDWARDS.

I'LL GO FIRST.

UM, THE BLACK TOP ON WEATHERBY LANE IS 15

[00:35:01]

UH, THE DEVELOPMENT AT THE END OF WEATHERBY LANE, WHEN THE LAND WAS PRO PURCHASED, THERE WAS A PRIVACY GATE.

IT WAS GATED, IT WAS NOT AN ACCESS.

OKAY.

THEY HAVE EXTENDED IT.

MY QUESTION IS, IS IF THE DEVELOPER IS SO CONCERNED ABOUT GETTING PEOPLE OUT, WHY ARE THERE TWO OPPORTUNITIES TO PUT PAVED ALL THE WAY THROUGH ROADS INSTEAD OF CUL-DE-SACS? THAT'S ONE.

IF HE WANTS TO GET PEOPLE OUT, WHICH WE HAVE ADDRESSED IN AN AGREEMENT WITH THE THREE NEIGHBORS THAT THE ROAD WOULD DEFAULT TO, WE HAVE ESTABLISHED AN AGREEMENT BETWEEN US THAT WE WOULD REPLACE THE GATE THAT WAS THERE WHEN THE PROPERTY WAS PURCHASED.

WE WOULD INSTALL A KNOCK BOX LOCK FOR EMERGENCY SERVICES TO HAVE ACCESS TO THE GATE.

AS COMMISSIONER PEACOCK SAID WHEN WE HAD OUR MEETING, WE ARE IN THE STATE OF TEXAS AND IF THERE ISN'T A DIRE EMERGENCY, SOMEONE WILL GET A TRACTOR AND REMOVE THE GATE.

CHEN, YOU'VE PRETTY MUCH SAID IT.

UM, STATE YOUR NAME PLEASE.

HMM.

DID YOU STATE YOUR NAME? YES, NAN JOHNSTON.

OH, OKAY.

THANK YOU.

UM, WE HAVE BEEN TRYING TO WORK WITH MR. BUFFINGTON ON THIS, AND HE WANTS US, I GUESS, TO BE IN AN AGREEMENT WITH 103 RESIDENTS.

THE ONLY THING THAT I FEEL LIKE WE HAVE TO DO IS GRANT ACCESS TO THE RESIDENCE IN THE EVENT OF A FIRE POLICE EMERGENCY.

UM, THE ROAD IS NOT SAFE FOR TRAFFIC.

WE, OUR FENCE BASICALLY IS ON THE EDGE OF THE ROAD.

WE HAVE LIVESTOCK.

SHE HAS AN ARENA WHERE SHE RIDES A LOT OF TRAFFIC IS, I MEAN, ONE OF THEIR BELLY DUMPS WHEN, AND ALMOST RAN A HORSE THROUGH THE FENCE BECAUSE THEY'RE NOT USED TO THAT TRAFFIC AND IT'S JUST NOT A SAFE SITUATION FOR THEM OR FOR US.

HE HAS A PERFECTLY GOOD EXIT AND WE ARE MORE THAN WILLING TO, TO WORK WITH HIM AND HAVE THE GATE HOW HE WANTS IT.

WE'VE TALKED ABOUT IT AND DISCUSS THE GATE THAT WE WANT TO PUT IN.

SO I MEAN THAT'S, I DON'T KNOW WHAT ELSE TO SAY.

IT'S NOT A SAFE SITUATION FOR EVERYDAY TRAFFIC AND DELIVERY TRUCKS.

AND THANK YOU.

ANY, ANY QUESTIONS FURTHER? OKAY.

THANK YOU.

THANK YOU.

THANK YOU.

IS THERE ANYBODY ELSE WHO WOULD LIKE TO SPEAK ON THE SIDE OF, OKAY, SO COUNSELOR, WHAT'S THE, THE LEGAL, LEGAL QUESTIONS OF ANSWERING CURRENTLY IT IS A, A PUBLIC ROAD.

IT'S MAINTAINED BY JACOB PTZ PRECINCT AND THEREFORE SHORT OF AN AGREEMENT, IT'S, IT'S TO MAINTAIN, BE MAINTAINED AS A PUBLIC ROAD COUNTY ROAD.

I BELIEVE IT'S DECLARED ON THE COUNTY MILES ON THEIR SCHEDULE.

AND, AND JAMIE, YOU CAN CORRECT ME OR NOT.

I, I DON'T KNOW FOR A FACT THAT IT IS, BUT BELIEVE IT IS, IT IS.

SO CURRENTLY IT'S DECLARED ON THE COUNTY MILES AS PART OF A COUNTY ROAD SYSTEM AND IT HAS TO BE UNANIMOUS.

WE MET WITH, UH, CRAIG PEACOCK HOPING THAT THERE MIGHT BE A RESOLUTION THAT WOULD AVOID PITTING THE DEVELOPMENT AGAINST THE CURRENT LANDOWNERS BECAUSE IT WILL BE A HUGE BURDEN ON THE, THE LANDOWNERS THAT ARE CURRENTLY THERE.

I MEAN, IT'S GONNA BE A, A BIG TRAFFIC BURDEN.

HOWEVER, IT'S COUNTY MONEY THAT'S SPENT ON THAT COUNTY TAXPAYER MONEY, AND THEREFORE IT HAS TO BE UNANIMOUS WITH THE INDIVIDUALS THAT LIVE ON THAT PARTICULAR ROAD TO ABANDON IT.

SO SHORT OF, AND THE, AND THE FACT THAT THE DEVELOPER HAS ACCESS TO IT CURRENTLY AND IS OBJECTING TO ABANDONMENT BECAUSE HE WOULD LOSE ACCESS IF Y'ALL APPROVED THAT TODAY, THEN THE LAW WOULD, WOULD NOT PERMIT Y'ALL TO VOTE IN FAVOR OF AN ABANDONMENT TODAY.

IF THEY HAD AN AGREEMENT, THEN MR. BUFFINGTON COULD POTENTIALLY AGREE TO THAT.

IT'S GOING TO GET MORE DIFFICULT IF WE, UH, MOVE INTO A DEVELOPMENT WHEN LOTS START BEING SOLD BECAUSE THEN THE AGREEMENT'S GONNA BE WITH EVERY LOT OWNER IN THERE.

WELL, THEY SAY THEY'RE WILLING TO DO AN AGREEMENT MM-HMM.

, THEY'RE WILLING TO PUT SOMETHING IN WRITING AND WE'LL GRANT THEM, UM, ACCESS IN THE EVENTS THAT IS NAMED EMERGENCY IN OR OUT.

THAT'S FINE.

WE DON'T, AND WE HAVE THIS AGREEMENT HERE BETWEEN THE THREE OF US RESIDENTS THAT SAY IS AGREED THE GATE WILL BE INSTALLED AT THE SOUTH END OF WEATHERBY LANE AND THAT IT WILL HAVE ACCESS THROUGH THE GATE WILL BE AVAILABLE TO EMERGENCY SERVICES AS NECESSARY.

SO YOU DON'T AGREE WITH THAT AGREEMENT THAT THE, UH, MADE IS THAT AGREEMENT NEEDS TO BE IN THE FORM OF AN EASEMENT THAT WOULD ALLOW THE RESIDENTS THEMSELVES TO INGRES

[00:40:01]

CAN I ASK YOU TO HAVE ACCESS MR B IF I GIVEN THE, THE EXTENT THE EXTENDED AMOUNT OF DISCUSSION HERE.

CAN YOU COME UP AND PLEASE SPEAK? YEAH.

AND WOULD YOU MIND, WOULD YOU MIND RESTARTING THAT? SURE.

PLEASE.

UM, YEAH, FROM, FROM OUR PERSPECTIVE, THE WHAT, WHAT WE, WHAT WE HAVE ASKED FOR, UM, AND WHAT I'VE INITIALLY THOUGHT WE HAD AGREED TO WAS THAT AN EASEMENT WOULD BE DRAFTED FOR THE BENEFIT OF THE RESIDENTS OF SARAH RANCH.

THAT IN THE EVENT OF AN EMERGENCY SITUATION, THE RESIDENTS THEMSELVES WOULD HAVE THE OPPORTUNITY FOR INGRESS AND EGRESS VIA WEATHERBY AS WELL AS SARAH.

UM, AND, AND, UM, THE CONVERSATIONS THAT WE'VE HAD IS THAT THEY WERE UNWILLING TO GRANT AN EASEMENT TO ALL THE RESIDENTS THAT THEY WOULD AGREE TO LET EMERGENCY SERVICES HAVE ACCESS.

SO A FIRETRUCK COULD TRANSIT WEATHERBY, BUT, BUT WAS NOT WILLING TO GRANT AN EASEMENT FOR RESIDENTS TO TRANSIT IN THE, IN THE EVENT OF AN EMERGENCY.

SO FROM, FROM OUR PERSPECTIVE, BECAUSE THAT WOULD THEN BECOME PRIVATE PROPERTY, WE WOULD NEED AN EASEMENT FOR THOSE PEOPLE TO COME ACROSS.

SO SOME FLAVOR OF THAT, MAYBE THERE'S SOMETHING IN THE LEGAL LANGUAGE THERE, BUT ULTIMATELY MY CONCERN WOULD JUST BE FOR PEOPLE TO GET IN AND OUT IF SOMETHING HAPPENED.

SO FROM HISTORY, I RECALL SITUATION WHERE WE HAD SOMETHING VERY SIMILAR TO THIS AND WE DIDN'T APPROVE THE SUBDIVISION TO BE ABLE TO USE THAT BECAUSE IT WAS TOO NARROW AND AN EMERGENCY VEHICLE COULDN'T MEET A VEHICLE.

IN OTHER WORDS, SOMEBODY LEAVING COULDN'T MEET A FIRETRUCK AND, AND BECAUSE THE ROAD WAS TOO NARROW, WE HAD THAT SITUATION BEFORE AND WE TURNED DOWN THE SUBDIVISION BECAUSE OF THAT.

AND I BELIEVE IN THAT ONE IT WAS THE SOLE ENTRANCE THAT WAS, THAT WAS A PROBLEM WITH THAT.

THERE WAS SUPPOSED TO BE ANOTHER ENTRANCE, BUT THEY, THEY COULDN'T PROVE THAT UP YET.

RIGHT.

AND SO IN THIS SITUATION, THE DIFFERENCE IS IS IT JUST TAKES, HE HASN'T ESTABLISHED RIGHT.

AS FAR AS THE ACCESS TO THAT PROPERTY.

OKAY.

AND THEREFORE IF HE OBJECTS, AND, AND I THINK THERE'S A SECONDARY AS, AS TRICOUNTY WAS HERE BECAUSE THEY ALSO WERE INTERESTED, I THINK THEY'RE COMING THROUGH THAT LANE TO PROVIDE ELECTRICITY TO SEVERAL OF THE HOMES THROUGH THERE.

IS THAT CORRECT? THAT'S CORRECT.

YEAH.

THAT WAS GONNA BE ONE OF OUR POINTS OF ACCESS ORIGINALLY COME UP IF YOU WANT SPEAK.

SO I TALKED WITH, UM, GENTLE AND HAD AN WITH CONSULTANT.

YEAH.

COME UP AND COME UP AND INTRODUCE YOURSELF.

EAST NETWORK SIR, IF YOU WOULD COME ON A THANK YOU.

I'M BRENDAN SEBASTIAN WITH TRI-COUNTY ELECTRIC.

OUR ORIGINAL DESIGN WAS TO BRING A FEED OFFICER LANE DOWN WEATHERBY TO SERVE THAT DEVELOPMENT IN CONJUNCTION WITH ANOTHER FEED FROM THE SOUTH SIDE.

THE, THE GOAL IN DOING THAT IS TO HAVE A LOOP FEED JUST FOR SAFETY AND RELIABILITY.

THERE MAY BE AN OPTION TO PUT IT ON PRIVATE PROPERTY THAT HAS NOT BEEN EXECUTED AT THIS POINT.

OKAY.

SO THIS WAS OUR ORIGINAL.

SO IF YOU DID RUN IT UP THAT LANE, WHERE WOULD THE, THE POLES BE LOCATED? UH, WITHIN THE PUBLIC RIGHT AWAY WAS THE ORIGINAL PLAN.

YEAH.

SO JOHN, UM, LET ME ASK ANOTHER QUESTION HERE.

RIGHT NOW IT'S, IT'S JUST A REGULAR COUNTY ROAD, CORRECT? UM, WHAT'S THE POSSIBILITY OF IT REMAINING A COUNTY ROAD AND BECOMING, UH, ONE OF THE LESSER CLASS ROADS THAT HAS A GATE THERE.

AND WE COULD, WE COULD DO THAT AS WELL AS, UH, RECLASSIFY THE THIRD CLASS ROAD CUZ IT'D HAVE TO GO TO A THIRD CLASS.

I'D HAVE TO RESEARCH WHAT THE WIDTH WOULD BE ON THAT PARTICULAR ROAD.

IN THIS SITUATION, IT'S NOT PART OF THE PLAT.

SO THIS IS, THIS ROAD IS NOT PART OF THE PLAT, IT'S JUST AN ACCESS POINT TO THAT PROPERTY.

OKAY.

IS WHAT IT IS.

AND SO WE'RE LOOKING AT IT, IT'S, WE'RE NOT CONSIDERING WHAT'S COMING IN AND OUT OF IT, IT'S JUST SOLELY FOR THE ABANDONMENT PURPOSES.

RIGHT.

DO THEY HAVE A RIGHT TO ABANDON OR NOT? AND WITH SOMEONE OBJECTING, ACTUALLY TWO PARTIES OBJECTING, THEN WE'D HAVE TO DENY THAT.

SO, UM, I GUESS MY QUESTION IS FOR COMMISSIONER HOLT, DO YOU, DO YOU WANT TO, UH, HAVE ADDITIONAL TIME TO WORK ON THIS ISSUE? YEAH, MY PREFERENCE WOULD BE TO GET ALL PARTIES IN THE SAME ROOM, TO HAVE ANOTHER ROUND OF DISCUSSIONS.

AND I APOLOGIZE FOR DOING THAT, NOT TRYING TO DELAY ANYTHING.

BUT GIVEN THE TRANSITION FROM COMMISSIONER PEACOCK TO MYSELF, I THINK THAT'S A PRUDENT NEXT STEP WITH, WITH POWER IN MIND AS WELL.

OF COURSE.

YEAH.

YEP.

SORRY, I WAS, I WAS NO, YOU'RE LOOKING AT TRI AS WELL, BUT YES, WITH, WITH ALL PARTIES INVOLVED AND MIGHT ASK OUR COUNTY ATTORNEY TO BE

[00:45:01]

WE CAN, WE CAN DEFINITELY HOST ANOTHER MEETING.

LIKE I SAID, IT, IT WILL HAVE TO START OVER FROM SCRATCH ON THIS BECAUSE IT WAS A, A PUBLIC HEARING AS FAR AS TODAY'S NOTICE.

SO WE CAN GO BACK IN, HAVE THE MEETING BECAUSE ULTIMATELY IT'S NOT, THIS ROAD'S NOT CONTINGENT UPON, UM, HAVING APPROVAL TO APPROVE THAT FINAL PLAT.

THE FINAL PLAT CAN MOVE FORWARD WITHOUT THE ABANDONMENT OR NON-AD ABANDONMENT OF THIS PARTICULAR ROAD.

SO WE CAN DEFINITELY GET THAT MEETING TOGETHER.

YES MA'AM.

PLEASE COME BACK.

COME ON, COME ON UP PLEASE.

LAURA EDWARDS AGAIN IN OUR MEETING, THAT EASEMENT RUNS ALL THE WAY THROUGH TO LOGAN'S TRAIL.

THIS PLAT IS BUILDING ON TOP OF THAT EASEMENT.

SO IT'S NOT JUST THE WEATHERBY LANE, IT'S THE PART THAT GOES ALL THE WAY THROUGH.

AND SINCE HE OWNS THAT PARTICULAR EASEMENT, ONCE HE, HE ACQUIRED IT, THE EASEMENT'S FOR THE BENCH, A SERVANT AT TENEMENT AND A DOMINANT TENEMENT ON AN EASEMENT.

ONCE BOTH OF THOSE BECAME THE SAME, SAME PARTY FOR HIS PORTION OF IT INSIDE HIS PROPERTY LINES, THEN IT, IT PRETTY MUCH WENT AWAY.

CUZ HE OWNS BOTH THE SE AND THE DOMINANT TENEMENT ON THAT, THAT EASEMENT.

BUT OUTSIDE OF THAT, TO THE EXTENT THAT IT'S COUNTY AND COUNTY TAX PAYER MONIES UTILIZED ON IT, THEN IT TAKES A UNANIMOUS VOTE TO GO AHEAD AND GET THAT, THAT RESOLVED.

OKAY.

SO SINCE HE EXTENDED IT, AND I'M JUST BEING VERY BASIC HERE.

YES MA'AM.

SINCE HE EXTENDED WEATHERBEE PAST THE GATE, HE NO LONGER BUTTS UP TO THE PART THAT IS BEING ABANDONED.

HE EXTENDED WEATHERBEE PAST THE GATE.

WELL, HE CAN, HE CAN REDRAW HIS LINES ANY, ANY WAY HE'D LIKE INSIDE HIS OWN PROPERTY.