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THE PARKER COUNTY COMMISSIONER'S
[Call to Order]
COURT STARTED HERE.I WANT TO CALL THE MEETING TO ORDER ON THE 27TH DAY OF NOVEMBER, 2023.
THE RECORDS SHOW IT IS 9:00 AM WE DO HAVE A QUORUM.
THE AGENDA HAS BEEN POSED IN ACCORDANCE WITH THE LAW, UH, WITH MEMBERS OF THE COURT PRESENT.
AS NOTED, WE DO HAVE A QUORUM, UH, MEMBERS OF THE COUNTY CLERK AND THE COUNTY ATTORNEY'S OFFICE IS PRESENT AND WILL BEGIN THE INVOCATION LED BY MARK JULIAN FROM NORTHSIDE BAPTIST CHURCH, FOLLOWED BY THE PLEDGE, LED BY COMMISSIONER CONLEY.
PLEASE STATE HEAVENLY FATHER, WE COME TO YOU TODAY PRAISING YOU AND THANKING YOU FOR THIS DAY, FOR A NEW DAY.
WE'RE SO THANKFUL, GOD, FOR ALL THAT YOU'VE GIVEN US, YET, THERE ARE LOSSES IN OUR LIFE.
DEAR ONES, PRAY FOR JOHN FORSTER'S, FRIEND THAT PASSED ON THANKSGIVING DAY.
GOD, THOSE, THAT'S JUST LIFE THAT'S GONNA HAPPEN.
DON'T TEND TO HAVE IT, BUT WE LOOK TO YOU.
YOU, WE LOOK TO YOU BECAUSE YOU ARE THE AUTHOR AND PERFECTER OF OUR FAITH.
OUR COMMISSIONERS, OUR COUNTY JUDGE, THAT GOD, THE DECISIONS MADE TODAY WOULD BE FOR YOU.
YOU HAVE YOUR DESIGN AND CHARGE OF IT, AND WE TRUST YOU IN JESUS' NAME.
FLAG OF THE UNITED STATES OF AMERICA.
ONE NATION UNDER INDIVIDUAL LIBERTY AND JUSTICE FOR ALL.
HONOR THE TEXAS FLAG, OUR PLEDGE LEADING.
TWO, BE TEXAS, ONE STATE EVER GOT ONE.
[4. CONSENT]
FOUR ON THE CONSENT AGENDA UNDER THE, UH, ITEM A, UH, ITEM, UH, TWO, THREE, AND FOUR UNDER AUDITOR, UH, ITEM B THOUGH TREASURER.AND THEN UNDER ITEM C, COUNTY JUDGE, ITEMS ONE THROUGH THREE, I'D ASK FOR MOTION.
MOVE TO TO APPROVE THE CONSENT ITEMS. MOTION BACK TO MR. WALDEN.
A SECOND THERE, BUT IT ONE WEIGH MA UH, COMMISSIONER LEY HAS MADE THE SECOND.
UH, IS THERE ANY OTHER DISCUSSION? ALL IN FAVOR PASS.
UH, WE'LL MOVE ITEM D ONE ON THE INTERDEPARTMENTAL TRANSFERS OF EQUIPMENT INVENTORY.
[4.D.2 Authorization to Advertise PC24-18 Aggregate Road Materials. (Kim Rivas / Judge Deen)]
GOT ITEM TWO AND AUTHORIZE THE ADVERTISEMENT OF PC 24 DASH 18.AGGREGATE ROAD MATERIALS, UH, KIM REQUESTING AUTHORIZATION TO ADVERTISE PC 24 DASH 18 FOR AGGREGATE ROAD MATERIALS ADVERTISING DATES OF NOVEMBER 25TH AND DECEMBER 2ND.
I'M SORRY, THAT'S NOT CORRECT.
NOVEMBER 28TH AND DECEMBER 2ND.
ANTICIPATED BID OPENING OF DECEMBER 15TH AND ANTICIPATED A DATE OF AWARD OF JANUARY 8TH.
MOTION MADE BY COMMISSIONER WALDEN.
SECOND BY COMMISSIONER CONLEY.
ANY DISCUSSION ON THE SIDE OF BEFORE WE VOTE? ALL IN FAVOR PASSED.
[4.D.3. Authorization to Advertise PC24-19 Petroleum Asphalt Road Materials. (Kim Rivas / Judge Deen) ]
AND AUTHORIZE THE ADVERTISE PC 24 DASH 19 PETROLEUM ASPHALT ROAD MATERIALS, AGAIN REQUESTING, UM, AUTHORIZATION TO ADVERTISE PC 24 DASH 19 PETROLEUM ASPHALT AND RELATED ROAD MATERIALS.AGAIN, ADVERTISING DATES OF NOVEMBER 28TH AND DECEMBER 2ND.
AND ANTICIPATED BID OF OPENING OF DECEMBER 15TH.
AND DATE OF AWARD OF JANUARY 8TH, 2024.
MOTION MADE BY COMMISSIONER HALE.
SECOND BY COMMISSIONER WALDEN.
NEITHER DISCUSSION BEFORE WE VOTE.
[4.D.4. Accept/Reject/Renew PC24-11 One 1/2 ton 4WD CrewCab Pickup for Sheriffs Office. (Kim Rivas / Judge Deen) ]
GOOD.ITEM FOUR, EXCEPT REJECT RENEW PC 24 DASH 11 1 1 HALF TON TRUCK, FOUR WHEEL DRIVE CREW CAB PICKUP FOR SHERIFF'S OFFICE REQUESTING, OR, I'M SORRY, TWO RESPONSES WERE RECEIVED BY, FOR PC 24 DASH 11, WHICH IS A HALF TON FOUR BY FOUR CREW CAB PICKUP FOR THE SHERIFF'S OFFICE.
UM, THE RESPONSES WERE RECEIVED FROM JERRY CHEVROLET AND SEWELL FAMILY OF COMPANIES.
JEV JERRY CHEVROLET IS THE APPARENT LOW BIDDER WITH A BID OF 58,000 729 87 FOR A 2024 CHEVROLET SILVERADO 1500 LTZ PACKAGE.
THIS WILL BE FUNDED BY THE PARKER COUNTY SHERIFF'S OFFICE SEIZURE FUNDS.
I'M SORRY, COMMISSIONER HALE
COMMISSIONER COLONY HAS MADE THE SECOND.
IS THERE ANY DISCUSSION ON THIS ITEM? ALL IN FAVOR.
[4.D.5. Request approval and authorize the County Judge to execute Premier Commercial Group Change Order 9, 10 and 11 to RFP PC22-19 Courthouse Interior Repairs. (Kim Rivas / Judge Deen) (Part 1 of 2)]
I WANT REQUEST APPROVAL AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE PREMIER COMMERCIAL GROUP.CHANGE ORDER NINE, 10 AND 11 TO RFP PC 22 DASH 19 COURTHOUSE INTERIOR REPAIR SCHEME.
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THIS CHANGE, THESE THREE CHANGE ORDERS, UM, REQUESTED BY, UM, BUILDING GROUNDS DIRECTOR MARK LONG CHANGE ORDER NUMBER NINE WOULD BE TO, UM, REDO THE INTERIOR ENTRY DOORS TO THE BUILDING ON ALL FOUR SIDES.UM, THE TOTAL OF THOSE DOORS WOULD BE A TOTAL OF $41,210.
THIS WOULD BE OVER AND ABOVE THE CONTINGENCY THAT IS, UM, IN THE CONTRACT WITH PREMIER METAL.
SO IT WOULD REQUIRE A BUDGET ADJUSTMENT AND IT WOULD NEED TO COME FROM JUST REGULAR FUND 10 CONTINGENCY AND NOT TAX NOTE, BECAUSE THERE'S POTENTIALLY NOT ENOUGH YEAH.
IT WOULD JUST BE REMOVE THE CARPET SCREEN AND REFINISH EXISTING WOOD FLOORING IN ROOM ONE 14 FOR $860.
AND THEN CHANGE ORDER NUMBER 11 WOULD REMOVE THE CARPET SCREEN REFINISHING, UM, IN THE CLERK'S OFFICE FOR 39.
SO, UM, THOSE TWO ITEMS, 10 AND 11, ARE THERE ARE FUNDS AVAILABLE ON THE CONTINGENCY LEFT ON THE PROJECT? IT'S JUST THE NUMBER NINE THAT WE WOULD NEED TO DO A BUDGET ADJUSTMENT FROM FUND 10 IF APPROVED.
ANY QUESTIONS, COMMENTS? UH, WE NEED THE INPUT FROM BRIANNA ON THE AUDITOR ON THIS, OR WE GOOD TO GO? C ASK FOR A MOTION.
MOTION MADE BY COMMISSIONER CONLEY.
I, I'LL SECOND THE MOTION TO DISCUSS, I GUESS IS, UH, SECOND IS, UH, MADE BY COMMISSIONER WALTER.
WE, THE DISCUSSION PHASE IS, UH, MARK LONG NOT HERE TODAY.
JUDGE, CAN YOU ADDRESS THESE? I MEAN, I I I'M AT A LOSS HERE OR COMMISSIONER CONY.
Y'ALL MAY HAVE MORE KNOWLEDGE THAN I HAVE ABOUT COMMISSIONER.
DO YOU HAVE FEEDBACK ON THIS? I I DO NOT.
I CAN ONLY SPEAK ABOUT, UH, THE CARPET.
IT'S THIS, UH, CORNER OFFICE OVER HERE.
IT'S THE, THE CARPET THAT'S BEEN IN FOREVER.
AND THAT, THAT'S ALL I CAN SURE.
SO WE DON'T HAVE THE, THE DATA ON THE BACKUP ON THAT.
UM, YOU KNOW, I JUST GOT THE STUFF HERE, THE INFORMATION AND, AND, UH, UH, I, I RECOGNIZE THAT IT TAKES, YOU KNOW, MM-HMM.
BUT I, I DON'T, I I, I CAN JUST READ HERE THAT WE'RE GONNA DO THE WOOD REPAIRS AT THE FRAME AROUND THE DOORS AND JAMS AND INSTALL WEATHER STRIPPING SLIP FRESH HOLES IN THE SWEEPS.
DON'T YOU HAVE INFORMATION ON IT TOO? I HAVE.
WHAT, WHAT IS ON THIS? THIS, THAT'S ALL YOU HAVE.
WELL, I MEAN THE, WELL, THE TOTAL TO DO THAT IS $53,000 FOR THE FOUR DOORS IS THE REASON I'M, REASON I'M QUESTIONING.
AND I, AND I'D LIKE TO HAVE MORE INFORMATION.
I THINK, RICH, AS WE GET THESE IN, WE TALKED ABOUT THIS, UM, BE SURE THAT WE GET DETAILED SPECIFIC DATA TO EACH, WHAT WE CAN ADDRESS THAT.
UH, SO WE'RE, LET'S TAKE NO ACTION ON THAT AND THEN BRING IT BACK.
AND UNLESS IT'S SOME TIME, IS IT TIME SENSITIVE? WELL, WITH, WITH THE ADDITION OF THAT CHANGE ORDER, IT'S GONNA ADD AN ADDITIONAL 30 DAYS TO THE COMPLETION DATE.
AND WE HAVE TO CONSIDER THE TIME THAT, UM, CCL TWO IS OUT OF THEIR CURRENT.
AND IF WE PUT THIS OFF UNTIL THE FIRST COURT IN DECEMBER, THAT'S AN ADDITIONAL TWO WEEKS.
AND SHE HAS TO MODIFY HER COURT DOCKET BASED ON THE COMPLETION DATE OF THESE THINGS.
CAN WE THEN GO AHEAD AND APPROVE THEN, AND GET, UH, THE DETAILED INFORMATION ON THIS, UM, QUICKLY AND GET IT TO THE COURT, BUT WE'RE APPROVING SOMETHING WITHOUT KNOWING ALL THE FACTS? UH, THAT'S, THAT'S A CHALLENGE HERE FOR US.
THE ONLY THING THAT I, I COULD GIVE YOU IS, IS I DON'T KNOW, KNOW IF, IF BUILDING GROUNDS HAS THE EXPERTISE TO DO THIS WORK, IS MY ONLY QUESTION IF THEY COULD CHANGE AND ASK, CAN WE, CAN WE DEFER AT THE, CAN YOU DURING OR GET MORE INFORMATION AND COME BACK TO IT? IS THAT POSSIBLE THAT WE CAN DO THAT, UH, WITH HIM OUTTA TOWN? I DON'T THINK HE'S REACHABLE.
WELL, WE CAN COME BACK TO IT LATER TODAY.
I BELIEVE THAT'S PROBABLY THE CASE, BUT, BUT I'M A LITTLE BIT BLIND AS TO THE UNDERSTOOD INFORMATION.
YOU KNOW, I'M NOT, I'M NOT OPPOSED TO IT.
I'M JUST, UH, WE'RE GONNA COME BACK TO THAT THEN.
AND IF I CAN, I'M GONNA, IF I CAN ADD JUST ONE THING ON, 'CAUSE IT SOUNDS LIKE WE'RE GONNA REACH OUT TO SOMEONE WHO IS STAFF TO GET THAT INFORMATION.
SURELY SOMEBODY ELSE WHO WORKS IN BUILDING AND GROUNDS WOULD KNOW THIS.
I'D JUST LIKE TO KNOW A LITTLE BIT MORE ABOUT THE NECESSITY OF DOING THIS.
UM, LIKE WHY IS THIS NEEDED? MAYBE I'M MISSING SOMETHING THAT'S VERY POSSIBLE, BUT THIS IS A LOT OF MONEY TO SPEND ON WHAT APPEARS TO BE REDOING
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SOME WOODWORK AND ALL OF THAT.HOW, HOW NECESSARY IS THIS TO DO? IS MY QUESTION, RICH? IF YOU COULD, IF YOU COULD AT SOME POINT, STEP OUT AND REACH OUT TO THEM AND GET INFORMATION FOR US, BUT, BUT AS TO AS TO THE OTHER, UH, THE OTHER TWO PIECES THAT ARE COVERED IN THE CONTINGENCY, I, I DON'T, I THINK WE'RE GOOD WITH THOSE.
RIGHT? BUT IF WE COULD JUST DELAY THIS AND SO, UH, I'LL WITHDRAW MY SECOND AND WE CAN, UH, LET THE MOTION DIE HERE AND WE'LL COME BACK TO IT AT A LATER DATE IN THE, IN THE COURT PLEASE.
DID WE, WAS THERE ANY, ANY EXTERIOR DOORS ADDRESSED IN THE ORIGINAL CONTRACT? NO, SIR.
SO THIS WAS, THIS WAS DAMAGED FROM WATER DAMAGE, AND I'M, I'M SURE THAT THE WORK NEEDS TO BE DONE.
HOWEVER, I DON'T HAVE ENOUGH INFORMATION.
WE JUST NEED KNOW, UNDERSTAND.
SO, UH, RICH, IF YOU WOULD THEN COME BACK AND GET THE, THERE'S GOTTA BE SOMEBODY IN THAT DEPARTMENT THAT UNDERSTANDS WHAT'S, WHAT'S GOING ON.
WE'LL MOVE TO ITEM SIX, EXCEPT REJECT, RENEW, RFP.
BUT BEFORE WE GO FORWARD, LET ME, BEFORE I, I WANT TO, I WANT TO GO INTO ITEM
[8.C.6. Approve the final revision process for the subdivision known as High Meadows located within the ETJ of the City of Weatherford consisting of 5 acres developed by Amy Dian Nash located off of Greenwood Road and High Meadows Drive with Parker County SUD water in Precinct Three. (Commissioner Walden) PUBLIC HEARING ]
C ON THE PLATTING UNDER PRECINCT THREE, UNDER ITEM C SIX.UH, HOW MANY ARE HERE FOR THAT? UH, AND LET ME READ IT.
APPROVE OF THE FINAL REVISION PROCESS OF THE SUBDIVISION KNOWN AS HIGH MEADOWS LOCATED WITHIN THE ETJ OF THE CITY OF WEATHER, CONSISTS OF FIVE ACRES DEVELOPED BY AMY D AND NASH, LOCATED OFF OF GREENWOOD ROAD, HIGH MEADOWS ROAD IN PARKER COUNTY, SUD, WATER AND PRECINCT THREE.
HOW MANY IS A MEMBER? OKAY, I THINK THEY'RE ALL STANDING UP, JUDGE.
AND, AND WE'VE ACKNOWLEDGED THAT Y'ALL, Y'ALL COME TO MAKE THE OBJECTION.
SO, UH, WE'RE GONNA GO AHEAD AND REMOVE THAT FROM, WE DON'T WANNA REDO THE DE RESTRICTION.
SO WE'RE GONNA TAKE NO ACTION ON THAT ITEM.
THANK YOU FOR, THANK YOU FOR COMING.
[4.D.6. Accept/Reject/RenewRFPQ PC23-30 Architectural Services for a Justice Center Study and Planning. (Kim Rivas / Judge Deen)]
ITEM SIX ON ACCEPT, REJECT, RENEW, RFPQ, PC 23 DASH 30 ARCHITECTURAL SERVICES FOR A JUSTICE CENTER STUDY AND PLANNING.UH, KIM, IF YOU WOULD COME BACK UP.
RESPONSES WERE RECEIVED FROM 12 DIFFERENT FIRMS FROM RFPQ, PC 20 DASH 30 ARCHITECTURAL SERVICES FOR A JUSTICE CENTER AND STUDY AND PLANNING SIX.
THE COURT APPOINTED AN EVALUATION COMMITTEE CONSISTING OF JUDGE GRAHAM, QUISENBERRY DA, JEFF SWANG, COUNTY ATTORNEY JOHN FORESTS, DISTRICT CLERK SENA, GILLAND COUNTY CLERK GALA, DCO DELE, COMMISSIONER MIKE HILL, SHERIFF RUSSER, AND BUILDING GROUNDS DIRECTOR MARK LONG, WHO NARROWED THE RESPONSES DOWN TO A SHORT LIST OF FIVE, INCLUDING BRANSTETTER, CARROLL, BURNS, ARCHITECTURE, PARK HILL, SMITH, AND COOPER, HDR, AND BRINKLEY, SERGEANT WIGGINTON FOR PRESENTATIONS ON OCTOBER 27TH OF THIS YEAR.
AS A RESULT OF THE PRESENTATIONS, THE COMMITTEE REQUESTED SITE VISITS TO THE ELLIS COUNTY COURTHOUSE, WHICH IS A PROJECT THAT HDR COMPLETED AND THE DALLAS COUNTY OAK CLIFF GOVERNMENT CENTER, WHICH IS A PROJECT THAT BURNS ARCHITECTURE COMPLETED.
THE COMMITTEE MET AGAIN ON NOVEMBER 20TH TO DISCUSS THE SITE VISITS AND COMPLETE THE CRITERIA EVALUATION TO DETERMINE THEIR RECOMME RECOMMENDATION OF AWARD TO HDR COMMISSION TO COMMISSIONER'S COURT, AND REQUEST AUTHORIZATION FOR THE COUNTY ATTORNEY AND PURCHASING AGENT TO BE IN NEGOTIATIONS OF A CONTRACT.
SO THEY NARROWED IT DOWN TO FIVE, I WAIT, AND THEN WE NARROWED DOWN TO TWO.
SO, AND THE COMMITTEE IS RECOMMENDING HDR.
IS THAT A UNANIMOUS ON THAT COMMITTEE? YES.
WELL, FROM THE, THE MEMBERS THAT WERE AVAILABLE AT THE NOVEMBER 20TH MEETING.
MOTION MADE BY COMMISSIONER CONNOLLY, SECOND BY COMMISSIONER.
HELL, WE IN THE DISCUSSION PHASE, ANY DISCUSSION ON THE ITEM? I WAS GONNA SAY, IF YOU COULD TELL THE MEMBERS OF THAT COMMITTEE NA NAME, THOSE MEMBERS.
I JUST DID, SHE JUST DID, I'M SORRY.
SO THE, UH, IS THERE FROM THE TWO, UH, WHAT DIFFERENT DIFFERENTIATES ARE THE PROCESSING OF THAT? THERE'S AN ADVANTAGE OVER ONE OR THE OTHER? IS IT BASICALLY EQUAL OR, SO THERE, IN THE RFPQ, THERE WAS, UM, CRITERIA THAT WAS, WE EVALUATED FROM, AND IT WAS EXPERIENCE, TECHNICAL COMPETENCY, CAPACITY TO PERFORM PAST PERFORMANCE, CERTIFICATION POINTS AND OTHER FACTORS.
AND THE TOTAL POINTS FOR HDR WAS 95.4 AVERAGE BASED ON EVERYBODY'S, UM, SUBMISSIONS OF CRITERIA.
[00:15:01]
80.2.SO JOHN, JOHN OUTLINED THE PROCESS SINCE THE, THE, THERE'S, IF WE VOTE TO ACCEPT THE COMMITTEE'S RECOMMENDATION, WHERE DO WE GO FROM THERE? AT THAT POINT THEN THEY WILL COME IN, PRESENT, UH, THEIR COST AND WHAT, HOW THEY'RE GONNA PROCEED WITH THE PROJECT.
AT THAT POINT, THEN WE NEGOTIATE ALL THOSE TERMS, THE COST, THE SQUARE FOOTAGE, HOW THAT PROJECT'S GONNA TAKE PLACE.
AND THEN IF WE'RE SATISFIED, WE ACCEPT THEM AS THE COMPANY IS GONNA PERFORM THE, THE, THE FUNCTIONS.
IF NOT, THEN WE CAN REJECT THAT AND COME BACK AND CHOOSE SOMEONE ELSE IF WE CHOOSE TO DO THAT.
SO MY POINT IS THAT THEY'RE, THEY'RE YOU, YOU DON'T KNOW WHAT THE COST IS UNTIL YOU HIRED THEM ALREADY.
YOU CANNOT, CANNOT HIRE A ARCHITECT BASED ON COST HIRE.
SO IT'S GONNA BE THROUGH THE INTERVIEW PROCESS, IT THAT GETS MORE INFORMATION ON THAT, THEN MAKE THE DETERMINATION.
SO BASED ON THAT, AND THE HDR AT 95.4 VERSUS 80.2 WOULD BE THE STARTING POINT WITH THAT, I WOULD THINK, UM, IF THERE'S ANY OTHER INFORMATION, UH, THE COURT WOULD LIKE TO ASK OR OR ANY MORE, WHAT I WOULD RECOMMEND THEN WOULD BE HDR AT 95.4 ON THE ACCEPTANCE OF THAT AND HAVE THEM COME IN FIRST, START WITH THEM.
IF, IF THEY COME IN THOUGH, AND THE PRICE IS NOT WITHIN OUR MEANS, OR WE DON'T FEEL LIKE IT'S REASONABLE, WE STILL HAVE THE ABILITY AND OPPORTUNITY CORRECT.
AND, AND NEGOTIATE AND GIVEN THE, THE FACT THAT THEY'RE, I MEAN, IT'S A, IT'S A GAP BETWEEN 'EM, BUT IF YOU NARROWED THEM DOWN TO TWO AND THAT'S THERE, THERE COULD BE SOME ADDITIONAL INFORMATION.
DO WE WANT BOTH TO COME IN OR DO WE WANT JUST TO START WITH HDR AND GO FROM THERE? IF WE'RE SATISFIED WITH THAT? IT, IT'S UP TO THE COURT IF YOU ALL WANT TO REQUEST TO HEAR FROM BOTH OF THEM.
UM, BUT, BUT THE COMMITTEE IS, THEY DID THE SITE VISITS, UM, TO ELLIS COUNTY AND LILA CAN SPEAK FOR WHAT THEY SAW.
UM, AND JOHN BOTH WERE PRESENT AND YOU WENT, YEAH, DON'T LET ME OUT.
I DIDN'T KNOW IF HE WENT OR NOT.
IT'S THE MOTION TO APPROVE HDR.
YEAH, I JUST WANT THE COMMITTEE.
SO, COMMISSIONER COLLIN, DID YOU MAKE THE MOTION? YEAH.
SO MOTION MADE BY COMMISSIONER CONY WAS SECOND BY COMMISSIONER HA.
AND THE MOTION IS FOR HDR? YES.
ANY OTHER DISCUSSION? ALL IN FAVOR PASS.
[4.D.7. Request Authorization for Salvage - Destruction of Unsold Auction Lots. (Kim Rivas / Judge Deen)]
ITEM SEVEN, A REQUEST FOR AUTHORIZATION FOR SALVAGE ON THE DESTRUCTION OF UNSOLD AUCTION LOTS.REQUESTING AUTHORIZATION TO, TO SELL SOME OF THE THINGS THAT ARE TO DESTROY SOME OF THE THINGS THAT WERE NOT SOLD IN THEIR MOST RECENT AUCTION, INCLUDING SOME WOODEN CHAIRS, STEREO, SOME DESK, UM, A BASKETBALL GOAL, CHAIRS, SOME OTHER ITEMS THAT ARE NOT WORKABLE AND DID NOT SELL.
AND WE'D LIKE TO, TO BE ABLE TO DESTROY AND, AND THOSE ITEMS AT THIS TIME.
MOTION MADE BY COMMISSIONER WALDEN.
UH, COMMISSIONER CONNOLLY'S MADE THE SECOND FURTHER DISCUSSION.
[5.A. Discuss/Take action on the purchase or lease of desktop printers. (James Caywood / Judge Deen)]
FIVE A ON APPROVAL ON THE DISCUSSION.TAKE ACTION ON THE PURCHASE OF LEASE OF DESKTOP PRINTERS.
UH, JAMES, IS THERE ANYTHING YOU WANNA ADD TO THIS BEFORE WE GO INTO GOOD MORNING COURT? UH, I WAS ASKED TO PUT THIS ON THE AGENDA.
UH, WE HAD, UH, MOVED TO UBO, UH, AS OUR, UH, PRINTER PROVIDER MOVING FORWARD.
AND WE HAD DISCUSSED IT IN, UH, UH, BUDGETING PERIOD HAD APPROVED, BUT WE'RE HITTING UP TO A POINT, UH, UH, QUESTIONS COMING UP.
UH, WE REMOVED A LOT OF THE DESKTOP PRINTERS, BUT THERE'S STILL A FEW OUT THERE.
ARE WE GONNA ALLOW ANY DEPARTMENTS TO BUDGET BUY HP DESKTOP PRINTERS TO OTHER BUDGET TONER, OR, MY IDEA IS TO, YOU KNOW, FORMULATE IS IT NEEDED? AND IF IT IS, LET'S ROLL IT INTO THE UBO CONTRACT GOING FORWARD, UH, WITH COURT'S APPROVAL.
SO THERE'S JUST NOT A, A RIHANNA.
AND THEN WE'RE SAYING WHEN YOU GET SOMEONE ON THE COURT SAYING, INSTEAD OF JUST, I'VE BEEN TRYING REALLY HARD MOVING FORWARD NOT TO BUY TONER OF THE GENERAL FUND MOVING FORWARD, BUT WE HAVE A FEW OUT THERE I HAVEN'T PULLED OUT YET.
SO I'M LOOKING, UH, BETTER CLARIFICATION.
ARE WE GONNA ALLOW IT? NOT, UH, SHOULD WE MOVE FORWARD TO PUT EVERYTHING ON THE UBO CONTRACT IF IT MAKES SENSE? DO WE NEED A MOTION TO DISCUSS
[00:20:01]
OR DO WE DISCUSS THEM? WELL, THE, THE REASON I'M HELD OFF ON THAT, WE NEED MORE INFORMATION ON THIS BEFORE.I'M GONNA PUT THIS TO A MOTION.
WHAT I, WHAT I'D SUGGEST IS HAVE EACH DEPARTMENT THAT STILL HAS A STANDALONE TO COME IN AND MAKE A SPECIFIC REQUEST TO CONTINUE TO UTILIZE THEIR, THEIR DESKTOP.
THAT WAY WE KNOW HOW MANY THERE ARE, WHAT THE COST WILL BE MOVING FORWARD.
'CAUSE WE PROBABLY HAVE AN AVERAGE COST FOR EACH ONE OF THOSE PRINTERS.
BUT, BUT YOU'RE NOT WANTING TO PAY FOR THE TONER OUT OF YOUR BUDGET OR THE GENERAL FUND IS WHAT I WAS TRYING TO, THAT'S OUT OF OUR GENERAL FUND.
WELL, GENERAL FUND NON-DEPARTMENTAL.
SO HOW MANY ARE THERE, JAMES, DO YOU HAVE HAVE AN IDEA? WE'VE GOT 'EM DOWN TO ABOUT, I I PROBABLY GOT 20 RIGHT NOW, UH, THAT HAVE NOT BEEN PULLED OVER, UH, LEFT OVER FOR HP DESKTOPS.
I'VE TRIED TO LEAVE THEM WITH THE DEPLOYMENT.
WE'RE STILL DEPLOYING JUST A COUPLE.
UH, I HAVE ADDED SOME OF THE, UH, DESKTOP UBO PRINTERS WHEN, YOU KNOW, YOU HAVE FOUR, EIGHT PEOPLE PRINTING CONSTANTLY TO HELP ALLEVIATE THAT.
SO I'VE TRIED TO USE THE FUNDS THAT WERE ALLOCATED TO BEST PROVIDE ALL THE DEPARTMENTS.
SO, SO WE HAVE A BUDGET OF $165,000 IN THE LINE.
THE COPIER EXPENSE LINE, THE CURRENT, UM, RENTAL AGREEMENTS.
THERE WAS A, A, THE ORIGINAL AGREEMENT, AND THEN THERE WAS A SUPPLEMENT NUMBER TWO, AND THOSE TOLL UP TO $125,200 RENTAL FEES FOR THE 10 MONTHS LEFT IN THE FISCAL YEAR.
WELL, BUT WE ALSO HAVE TO, THIS, THAT DOES NOT INCLUDE ANY OVERAGE COST.
SO IF WE GO OVER OUR, OVER THE ALLOCATION FOR EACH DEPARTMENT'S POOL, THEN THOSE PRINTS PER PAGE, THERE'S, THERE'S A COST FOR THOSE.
SO THOSE TYPICALLY RUN BETWEEN 30 AND $40,000 A YEAR FOR US.
SO WE'RE HOPING THE PAPER CUT SOFTWARE THAT IS PART OF THIS, UH, PROJECT AND THE, AND THE CONTRACT WILL REDUCE THE OVERAGES.
BUT BEING THAT THIS IS ALL NEW AND, AND EVERYTHING, WE DON'T KNOW EXACTLY HOW THAT'S GONNA PAN OUT JUST YET.
SO WE ONLY, WE DON'T HAVE A WHOLE LOT OF WIGGLE ROOM TO ADD TO THE CURRENT RENTAL AGREEMENT.
ANY ADDITIONAL? SO THIS WOULD BE SOMETHING THAT WOULD NEED TO COME OUT OF THE DEPARTMENT'S BUDGETS? I I, I GUESS UNDERLINING INSTEAD, INSTEAD OF JAMES SAYING, NO, DON'T BUY TONER, OR CAN WE DO IT THIS WAY? UH, IS THE COURT, YOU KNOW, WE'RE, WE'RE HERE TO SUPPORT YOU.
WE KNOW YOU'RE TRYING TO SAVE MONEY AND I GUESS YOU'RE GETTING PUSHBACK FROM PEOPLE WHO HAVE BEEN ACCUSTOMED TO HAVING THEM AND NO LONGER HAVE THEM.
IS THAT RIGHT? IN CERTAIN AREAS, THE DEPARTMENTS HAVE WORKED VERY WELL WITH ME.
UH, I, I DO HAVE TO SAY, UH, BUT YES, THAT'S WHAT IT'S COMING DOWN TO.
I HAVEN'T JUST COME IN, YOU KNOW, PULLED 'EM ALL OUT.
BUT IT'D BE BEST, I THINK, IN MY OPINION, HAVE THE DEPARTMENT HEADS COME IN AND SAY, HEY, I WOULD LIKE TWO, THREE MORE DESKTOPS.
THIS IS WHAT'S GONNA COST ADD TO THE LEAST, BUT THEY'RE GONNA HAVE TO PAY FOR IT OUT OF THEIR BUDGET OR THE YEAH, I'LL LET Y'ALL DECIDE THAT, BUT KIM, DID YOU SAY THAT WAS 120 SOMETHING THOUSAND FOR THE 10 MONTHS? CURRENTLY AT 1 25.
SO ABOUT 12,500 A MONTH AVERAGE.
AND I HAVE ADDED, WE USED STILL HAVE ANOTHER 25,000.
WE HAVE ADDED, UH, 12 A FEW PRINTERS SINCE THE FIRST DEPLOYMENT, UH, I, I FORGOT THE NUMBER.
I HAVE ADDED FOUR A MONTH ADDED TO ACCOMMODATE, UH, CERTAIN DEPARTMENTS.
UM, SO I GUESS, UH, THE QUESTION IS ARE ARE WE'RE GONNA ALLOW THEM TO BUY HP PRINTERS OUT OF THEIR OWN? ARE YOU SAYING THAT THEY DON'T NEED THESE HP PRINTERS AND TONER? I CAN'T SAY I, I THINK IT'S PROBABLY THE JUSTIFICATION FOR THE DEPARTMENT HEAD YES.
TO COME IN AND STATE WHY THEY NEED IT.
NOT NECESSARILY THERE'S 20 OF THOSE DEPARTMENT HEADS.
SO I GUESS THE QUESTION IS, INSTEAD OF JAMES SAYING, NO, WE'RE NOT GONNA BUY A PRINTER RIGHT NOW AND PURCHASING AND GOING OUT, IS THE COURT CAN SAY NO MORE PRINTERS UNLESS WE GO THROUGH THE UBO PRODUCT, UH, PRODUCT LINE OR TONE BEING PURCHASED.
THAT'S WHAT RECOMMEND, THAT'S WHAT I RECOMMEND MOVE TO APPROVE THE RECOMMENDATION OF THE DEPARTMENT HEAD MOTION MADE BY COMMISSIONER WALDEN, UH, JAMES.
WE'RE IN THE DISCUSSION PHASE.
ANYTHING ELSE? ANY OTHER DISCUSSION? SO, FOR EXAMPLE, OUR MECHANIC, HIS OFFICE IS SET OFF A PRETTY GOOD DISTANCE FROM OUR CENTRALIZED PRINTER THERE AT TWO.
UM, AND HE'S PRINTING OUT INVOICES FOR FOLKS WHO COME IN AND DO INSPECTIONS AND ALL THAT KIND OF STUFF.
SO HE'S PRINTING PRETTY REGULARLY.
I THINK WE'RE ONE OF THE, WE'RE ONE OF THE ONES THAT HAS A STANDALONE PRINTER.
SO I WOULD SAY WE WOULD ADD ONE THERE.
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HP THAT'S THE GOAL IS, IS THE GOAL IS HAVE EVERYTHING UNDER THE UBO CONTRACT, UH, HELPS IT SUPPORT SO WE'RE NOT RUNNING AROUND THE PRINTER ISSUES AND ALL THE SUPPLIES ARE PROVIDED, UH, BY MAINTENANCE SUPPLIES AND, AND WHETHER OR NOT THAT GETS ADDED TO THAT CONTRACT, WE HAVE TO PAY IT OUTTA PRECINCT TOO.I JUST WANNA CLARIFY ONE POINT.
MY UNDERSTANDING IS NOT THAT WE'RE SAYING YOU'RE NOT ALLOWED TO HAVE A STANDALONE PRINTER.
IT'S THAT IF YOU DO HAVE A STANDALONE PRINTER, YOU NEED TO PAY FOR IT OUTTA YOUR OWN BUDGET AND IT'S THROUGH THAT CONTRACT AND IT'S THROUGH THIS CONTRACT RATHER THAN THE MORE EXPENSE.
[5.B. Discuss/Take action on allocation of space at newly acquired facility located at 801 Santa Fe Dr., Weatherford, TX 76086. (Judge Deen)]
FIVE, DISCUSS, TAKE ACTION ON ALLOCATION OF SPACE AT NEWLY ACQUIRED FACILITY TO LOCATE AT 8 0 1 SANTA FE DRIVE.UM, JUST TO KIND OF LEAD INTO THIS, UM, I'M GONNA ASK FOR A MOTION FIRST ON THIS.
WHAT WE'RE GONNA DO IS, UH, JAMES IS GONNA GO OVER THIS WITH YOU.
DO YOU NEED THE, YOU NEED THIS? I DO NOT.
I PROVIDED COPIES TO EVERYONE.
THE COMMITTEE MET, UH, CONTINUE.
ARE WE READY TO GO FORWARD? I'M SORRY.
YEAH, NO, IT, THE FLOOR'S YOURS.
SO, UH, IT, THE COMMITTEE, UH, COMMISSIONER CONLEY, JUDGE DEAN AND MYSELF MET WELL WITH THE SHERIFF, UH, CRICKET MILLER ELECTIONS.
UH, I LOOKED THROUGH A COUPLE OPTIONS, YOU KNOW, WITH THE ANNEX, THE NEW BUILDING, AND THIS IS WHAT, UH, CAME OUT OF THE COMMITTEE OVER THE OLD PD SHOP ON SANTA FE, UH, FOR ELECTIONS AND, UH, SHERIFF'S OFFICE TAKING THE AREA IN.
AND THEN IT, THE SERVER ROOM AND SOME AREAS, UH, TWO EXTRA AREAS FOR, UH, MS. MILLER.
DO, DO YOU FEEL LIKE THE ELECTIONS, YOU'VE SEEN THAT MAP? YES, SIR.
DO YOU NEED ALL THAT SPACE OR DO YOU HAVE TO WAIT TILL YOU GET IN THERE AND SEE HOW MUCH YOU NEED? OR DO YOU KNOW HOW MUCH YOU NEED? WELL, ORIGINALLY I SAID I WOULD LIKE 10,000 SQUARE FEET.
UM, MAIN THING IS, IS SO THAT WE DON'T HAVE TO, IN FIVE YEARS BE DOING THIS AGAIN.
IF, IF I GOT ALL THAT IS GIVEN TO ME HERE, I THINK WE'LL BE GOOD FOR HOPEFULLY 10 YEARS.
THEN YOU'RE GONNA LEAVE MORE ROOM.
YOU NEVER KNOW, BUT YOU COULD POSSIBLY YES, SIR.
WELL, AND I THINK WHAT WHERE YOU'RE COMING FROM IS THE GROWTH IN THE NUMBER, WHICH IS GOOD, THAT WE WANT MORE PEOPLE TO VOTE.
UM, BUT WHAT THE, THE LAYOUT AND WHAT WE TALKED ABOUT WAS, IS WHEN YOU COME INTO THAT BUILDING, UH, IT'S GONNA BE ESSENTIALLY WHEN YOU WALK IN, YOU'RE THERE TO VOTE.
AND THEN WHEN YOU GO TO THE RIGHT, IT, IT WILL BE A SHUT OFF SEAL DOOR FOR THE ADMINISTRATION WHERE IT'S NOT ACCESSIBLE TO THE PUBLIC, UH, WHICH IS WHAT WE NEED.
AND THEN YOU'LL HAVE ALSO THE ABILITY TO PUT YOUR EQUIPMENT WITHOUT ANY DISRUPTION TO OPERATIONS IN THE VERY BACK IN THE SALLY PORT OR WHATEVER THAT'S CALLED.
UH, BUT THE SPACE THAT, THAT COMMISSIONER CONNOLLY IS REFERRING TO IS MAKING SURE, ONE, THAT YOU'RE HAVING THE SPACE THAT YOU NEED TODAY, BUT YET GROWING INTO AND HAVING THE NEED FOR GROWTH, WHICH, UH, THAT CLEARLY ON THAT WING ON THAT SIDE, BUT WE'RE ALSO GONNA HAVE SPACE THAT WE'RE NOT BEING UTILIZED AT THE VERY END OF THAT, THAT COULD ALSO BE RENOVATED AND ADDED TO THAT IN CASE YOU NEEDED THAT.
WHICH IS A GOOD THING THAT THE MAIN THING IS WHEN YOU WALK IN THAT AREA RIGHT THERE, WHEN YOU WALK IN, THERE WILL BE EITHER RECEPTIONIST OR SOMEBODY TO GREET YOU THAT WILL ALLOW THAT ELECTION PROCESS TO BE MORE EFFICIENT AND, AND, AND MORE, I GUESS, WHAT'S THE LACK OF A BETTER WORD OF IT, TO BE MORE ACCESSIBLE FOR PEOPLE TO WALK IN AND, AND, AND BE MORE EFFICIENT WITH THAT PROCESS.
IS THAT CORRECT SIR? WHAT CAN WE SAY? YES, SIR.
I THINK TOO, ONCE WE EVER TALK TO AN ARCHITECT OR AN ENGINEER TO FIND OUT WHAT WALLS ARE LOAD BEARING THAT WE COULD DO A LITTLE FINAGLING WITH, BUT THE STANDPOINT OF THE SPACE, YOU, YOU FEEL COMFORTABLE WITH THE SPACE THAT IS THERE.
WELL A LOT OF THE FEEDBACK THAT I WAS GETTING THAT THAT'S TOO MUCH SPACE FOR JUST ELECTIONS.
BUT YOU'RE SAYING WITHIN 10 YEARS YOU'RE GONNA NEED EVEN MORE THAN THAT? IT DEPENDS ON THE GROWTH OF THE COUNTY.
WELL, WE'RE JUST GONNA KEEP GROWING.
WELL THEN JUST, JUST TO CLARIFY ON THAT, THEN THE, UH, NORTHEAST CORNER WILL BE EARMARKED FOR THE SEVEN, UH, INVESTIGATIVE ON THE SO'S OFFICE.
UH, JAMES, IF YOU COULD COME BACK UP AND JUST CLARIFY WHAT ELSE IS GOING IN THERE.
AND NOT JUST ELECTIONS, BUT THEY WILL BE SHARED YOURSELF AREA IN THE ORANGE IS DESIGNATED FOR THE SHERIFF'S OFFICE, UH, FOR EXPANSION AND STUFF THAT'S HAPPENING IN THE COUNTY.
UH, IT WAS AT REQUESTING THE SERVER ROOM.
THE ONLY THING I, I DID TALK ABOUT, UH, WAS
[00:30:01]
THAT BACK AREA WITH THE ROLL UP DOOR.UH, MYSELF, UH, THE SHERIFF'S OFFICE, MARK FLETCHER, WERE CONSTANTLY WORKING ON THE SHERIFF'S OFFICE VEHICLES OUTSIDE AND THAT'S A PERFECT AREA.
WE CAN JUST PULL THE CAR IN OUT OF THE WEATHER SATELLITE'S ALWAYS WHEN IT'S RAINING OR 108 DEGREES WHEN UH, SOMETHING HAS TO BE OUTFITTED OR SOMETHING PUT WORKING.
I DON'T SEE THE FIRE MARSHAL'S SPOT.
HE HAS ONE OR TWO CLOSETS, RIGHT? THAT'S EQUIPMENT'S THAT ARE IN THE IT CLOSET.
SO IT'S PART OF THE IT CLOSET.
BUT THERE IS SPACE BETWEEN WHERE THEY WOULD PULL THE CAR IN AND THEN WHERE YES.
AND SO THAT'S WHAT I WAS TALKING AT OUR MEETING UNLESS WOULD HAVE SPACE THAT'D GIVE US AREA FOR IT AND SHERIFF'S OFFICE UTILIZE, UH, WORKING ON, UH, IT ACTUALLY BE MINIMAL NEED TO RENOVATE THAT BACK THERE OR YEAH, IT'S JUST PULLING IN.
SO COUPLE OF QUESTIONS I HAVE.
UM, YOUR OFFICE WILL REMAIN AT THE ANNEX? YES, SIR.
THIS IS IN ADDITION TO, THIS IS IN ADDITION.
AND THE UH, UH, ELECTIONS WILL, THIS WILL HOUSE ALL OF THE VOTING MACHINES, EVERYTHING THAT YOU HAVE.
SO IT WILL FREE UP THE SPACE THAT'S IN THE, THE OLD KITCHEN AREA WHERE THOSE ARE AND IN THE HALLS.
SO THERE'LL BE, WON'T BE VOTING MACHINES IN THE HALLWAY AND THERE WON'T BE VOTING MACHINES STORED IN THE, WHAT'S THE OLD KITCHEN AREA.
SO IT'LL FREE UP THOSE SPACES IN ADDITION TO YOUR OFFICE SPACE AT THE, AT THE ANNEX.
SO I KNOW I HAD A COUPLE QUESTIONS ON THIS TOTAL BUILDING, WAS IT AROUND 14,000 FEET? IS THAT WHAT IT IS? YES SIR.
SO DO WE KNOW WHAT THE CURRENT ELECTION SQUARE FOOTAGE IS AND THEN WHAT THE PROPOSED IS IN THE NEW YES, I LEFT THAT IN MY CAR, BUT IT'S AROUND 3000 SQUARE FEET IS WHAT WE HAVE NOW.
BUT YOU'RE USING, BUT THAT'S NOT, BUT YOU'RE USING THE, THE HALLWAY IN THE KITCHEN AS WELL? HALLWAY, I REMEMBER.
THAT'S NOT INCLUDING EVERYWHERE ELSE.
SO YOU BASICALLY TAKEN AWAY THE KITCHEN AND EVERYTHING ELSE JUST TO, TO DO BUSINESS THERE.
TO HAVE IN THE HALLWAY, IN THE HALLWAYS.
AND TO COMMISSIONER WALDEN'S POINT, UH, THAT WILL NO LONGER BE THE CASE OF THE DESTRUCTION OF HAVING THE MACHINES IN THE HALLWAY AND, AND IN THE KITCHEN AREA OF THAT WHICH CAN BE THEN WOULD FREE UP NOT ONLY THE SPACE THAT YOU CURRENTLY OCCUPY NOW, BUT THEN WOULD FREE UP THAT TO WHERE THEN THERE WOULD BE OPTIONS FOR THE KITCHEN AREA, BUT NO DISRUPTIONS WITH THE HALLWAY SPACE BEING TAKEN.
AND DO YOU NOT HAVE A STORAGE BUILDING AS WELL? YES, WE DO.
AND SO THIS WILL ELIMINATE THAT AS WELL? YES.
SO DO WE KNOW WHAT THE FOOTPRINT IS ON THIS PROPOSED? BECAUSE I WAS TRYING TO DO IT AND IT'S VERY DIFFICULT TO SEE THESE MEASUREMENTS ON THIS PRINTOUT.
WE GOT, UH, YEAH, WE DON'T HAVE THE EXACT NUMBERS.
I CAN GET AN IDEA ON A PERCENTAGE LOOKING AT THE COLORS FOR THE SO AND IT AND ELECTIONS, BUT I JUST THOUGHT WE MIGHT HAVE THOSE NUMBERS.
AND THEN THE PART TWO TO THAT WAS DO WE KNOW HOW MUCH REMODEL OR HOW MUCH REMODEL OR INTERIOR FINISH OUT WE'RE GONNA NEED TO DO IN ORDER TO ACCOMMODATE? NO, SIR.
I, I REALLY, UNTIL WE KNOW WHICH WALLS ARE LOAD BEARING MM-HMM.
SO WE, IF IT WAS A SMALLER ELECTION, WE COULD USE HALF OF THE ROOM FOR OTHER THINGS LIKE TRAINING AND STUFF LIKE THAT.
SO NO SIR, I DO NOT HAVE AN IDEA.
DIDN'T KNOW HOW MUCH WE MIGHT ANTICIPATE AS FAR AS IT, UH, WE'RE READY TO MOVE IN.
I DON'T NEED ANYTHING OTHER THAN, UH, FIBER BEING SPLICED WITH THE CITY FIBER GUYS.
SHERIFF WAHE, WOULD YOU COME UP AND, AND, AND YOU, YOU'VE SEEN IT, YOU'VE BEEN ON SITE.
WHAT'S YOUR THOUGHTS? WE HAVE, UH, YEAH, AS FAR AS THE SHERIFF'S OFFICE, WE, UM, WE'D BE READY ANY PAINT OR CARPET OR ANYTHING LIKE THAT THAT WE, WE WOULD, WE WOULD PURCHASE THOSE ITEMS AND DO THAT.
AND IT'S, WE MIGHT CUT THROUGH SOME OF THE OFFICES, PUT CASE OPENINGS IN AND WE, WE WOULD COVER ALL THOSE COSTS AS WELL.
BUT YOU'RE, WE THINK IT'S PRETTY MUCH A MOVE-IN READY AS WELL.
YEAH, YOU'RE PROBABLY THE MOST READY TO GO IN THAT'S READY FOR YOU.
JUST START, WE, WE, IT WOULD BE PRETTY QUICK FOR US AND WE COULD VACATE THAT OTHER FACILITY THAT OKAY.
SO THAT, THAT OTHER FACILITY WILL NOT BE NEEDED AT ALL.
THE OTHER FACILITY THAT YOU MENTIONED WILL NOT BE NEEDED IN THE FUTURE? NO.
IN FACT IT PROBABLY SHOULDN'T BE INHABITED.
SO REALLY THE, THE, TO, TO YOUR POINT COMMISSIONER HALE, UM, WE DON'T, I THINK WHAT WE DO IS EITHER BRING IN AN ARCHITECT OR BRING IN SOMEBODY THAT WOULD DO AN ASSESSMENT ON WHAT THOSE RENOVATIONS WOULD NEED TO BE FROM A LOAD BEARING STANDPOINT, WHICH, UM, I'M NOT SURE THAT OUR BUILDING THE GROUNDS WOULD BE OR HAVE THE, WE NEED MARK HERE TO ANSWER THAT QUESTION, BUT WE'LL JUST, THAT WOULD BE THE NEXT STEP FOR US TO GO, UH, TO MAKE SURE THAT IT, IT ACCOMMODATES YOUR NEEDS AND MAKING SURE, UH, WE JUST DON'T KNOW THAT YET WITH WHAT LOAD BEARING AND, UH, WHAT THE PLANS ARE FOR THAT CENTRAL AREA, WHERE THE VOTING WOULD TAKE PLACE, AND THEN ALSO FROM THE STANDPOINT OF WHERE YOUR OFFICES WOULD BE.
UH, WE, WE DON'T HAVE THE ANSWERS YET
[00:35:01]
UNTIL WE GET SOMEBODY HIGHLY BROUGHT ON AND, AND TO DO THAT, BUT IT'S MINIMAL COMPARED TO BASED ON WHAT THE SHERIFF'S NEEDS ARE IN IT, THEY'RE PRETTY MUCH READY TO GO.WELL, WE CAN GO AHEAD AND VOTE ON WHO WE WANT TO PUT IN THERE.
THAT THAT, AND THAT'S THE PURPOSE OF THIS AGENDA.
AND THE MOTION IS MADE ON WITH, WITH COMMISSIONER CONLEY MAKING THAT MOTION.
DO WE HAVE A SECOND? SO I, I, I ASKED THE COMMITTEE, I'M PREFACING I ASKED FOR THE COMMITTEE TO, TO, TO TAKE ACTION.
THEY HAVE A SECOND THE MOTION.
AND, UH, I, I'D WANT TO COVER ONE MORE THING IF I COULD.
WILL WE BE ABLE TO HAVE ELECTIONS THERE? WILL WE, PEOPLE WILL BE ABLE TO GO THERE AND VOTE BECAUSE THERE'S A BIG, EVERYBODY THINKS THEY CAN VOTE AT THE ANNEX ON ELECTION DAY AND THEY COME IN AND HAVE TO TURN AROUND AND GO SOMEPLACE ELSE.
WE WILL BE ABLE TO ADVERTISE THAT YOU CAN VOTE EARLY HERE AND THAT YOU CAN VOTE ON ELECTION DAY HERE AS WELL.
NOW THE ELECTION DAY, WE'VE NOT ALWAYS VOTED ON ELECTION DAY AT THE ANNEX.
BUT, SO IT'S UP TO, I WAS THERE THAT DAY AND, AND IN THE 10 MINUTES THAT I WAS THERE, 10 PEOPLE ARE IN THERE TRYING TO VOTE AND, AND IT'S A CONSTANT FLOW OF PEOPLE THAT THINK THEY CAN VOTE THERE.
UH, THAT'S A DECISION THAT IF THAT VOTE HERE ON, IF THEY CAN VOTE HERE ON FOR EARLY ELECTIONS, CER CERTAINLY THERE'S ENOUGH SPACE TO VOTE HERE ON ELECTION DAY AS WELL.
AND I REAL, I RECOGNIZE WHAT YOU HAVE TO DO TO MAKE IT A, A POLLING SITE.
HOWEVER, UH, IT SEEMS TO ME THAT THERE'S PLENTY OF SPACE TO DO THAT.
AND IT WOULD RELIEVE THE, UH, MISCONCEPTION THAT YOU CAN VOTE EARLY AND VOTE THERE ON ON THE SAME DAY.
YOU SHOULD BE ABLE TO DO THAT, IN MY OPINION.
AND SO THAT IS, THAT IS THE COURT'S DECISION AND IF Y'ALL WANT TO DO THAT, THAT'S FINE WITH ME.
WELL, THAT'S WHAT, THAT'S WHAT, THAT'S WHAT WE WANT.
UH, WE HAVE A MOTION AND A SECOND, UM, SECOND MADE BY COMMISSIONER WALDEN.
ANY OTHER DISCUSSION ON THIS? YES, E EVERY TIME YOU START ALLOCATING SPACE, IT'S CONTROVERSIAL.
THERE ARE OPINIONS, UH, EVERYBODY HAS ONE, BUT I APPRECIATE THE WORK.
Y'ALL WENT OUT AND DID THE WORK.
ANY OTHER DISCUSSION? ALL IN FAVOR? PASS FIVE.
RICH, MAKE SURE WE GET ON THE AGENDA FOR THE, UH, NEXT STEP, WHICH WOULD BE LOOKING AT WHAT THE ARCHITECT OR LOOKING AT WHAT WE'RE GONNA HAVE TO DO AN ASSESSMENT OF WHAT, WHAT THAT'S GONNA COST FROM THE STANDPOINT OF THE RENOVATION FOR THE ELECTIONS OFFICE.
WELL WE, WE, YOU ALL AUTHORIZED THE, TO A LIST OF ARCHITECTS AND ENGINEERS TO DO JOB ORDER CONTRACTS FOR US ON EXISTING STRUCTURES, RENOVATIONS AND SO FORTH ALREADY THIS YEAR IN ANTICIPATION OF THIS BUILDING, MEETING THE RENOVATIONS.
SO WE JUST GO THROUGH THAT LIST OF ARCHITECTS AND LOOK AT THEIR EXPERIENCE ON DOING THESE TYPES OF PROJECTS AND CHOOSE TWO OR THREE AND, UM, VERY WELL PICK THE, THE MOST LIKELY AND LIKE WE ARE WITH THE MASTER STUDY FOR THE JUSTICE CENTER NEGOTIATE, JOHN AND I CAN NEGOTIATE AND, AND MARK LONG AND FIGURE OUT AND GET A PLAN.
THAT FIRST PART OF THAT STEP DONE, IT'LL SAVE US SOME TIME.
THAT, THAT WOULD BE ALSO, THIS IS KIND OF AN OFF, OFF THE WALL THING, BUT THEY HAVE A VACATED SIGN WHICH IS VERY VISIBLE, UH, BOTH COMING FROM THE, UM, THE NORTH AND THE SOUTH.
UM, IT WOULD HAVE THE COURT CONSIDER, UH, WHILE THAT WOULD BE A, A FACILITY THAT WOULD OCCUPY, THERE'S NO REASON FOR THE, THE PUBLIC TO KNOW THAT THERE'S, THERE'S SO'S OFFICE BACK THERE ON THE, ON THE INVESTIGATIVE SIDE.
UH, OR IT, THEY'RE NOT GONNA BE, THEY'RE NOT GONNA BE ATTENDED BY OR OR ACCOMPANIED BY ANYBODY FROM THE PUBLIC.
THERE'S NO NEED TO COME AND SEE OUR IT, BUT, SO LET THAT BE A, A, UH, A ELECTIONS OFFICE IF YOU WOULD.
BUT THERE'S A GREAT SIGN THERE THAT TO COMMISSIONER WALDEN'S POINT WHERE, YOU KNOW, DO WE, DO WE HAVE THIS ON ELECTION DAY AND, AND ALSO EARLY VOTING, WE CAN DO A, A GREAT DEAL THERE BY PUTTING SOMETHING THERE WITH THAT SIGN, BY LETTING THE, THE PUBLIC KNOW THAT THIS IS OUR ELECTIONS OFFICE AND THIS IS, THIS IS, IT WILL, IT WILL JUST EDUCATE THE COMMUNITY EVEN THAT MUCH MORE FOR THAT.
WE DON'T HAVE TO DO ANYTHING WITH THAT TODAY.
BUT JUDGE, I HAVE A QUESTION IN THE DISCUSSION WE SAID WE WANTED EARLY VOTING THERE.
DOES THAT NEED TO BE A SEPARATE ACTION LATER DOWN THE ROAD? IT DOES.
YOU CAN REVISIT FOUR D FIVE IF YOU COULD.
[4.D.5. Request approval and authorize the County Judge to execute Premier Commercial Group Change Order 9, 10 and 11 to RFP PC22-19 Courthouse Interior Repairs. (Kim Rivas / Judge Deen) (Part 2 of 2)]
TO D FIVE ON THE REQUEST APPROVAL AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE PREMIER COMMERCIAL GROUP CHANGE ORDER NINE, 10 AND 11 TO RFP PC 22 DASH 19 COURTHOUSE INTERIOR REPAIRS.[00:40:01]
INFORMATION FROM THE OFFICE MANAGER AT BUILDING AND GROUNDS, UM, I'M ASKING YOU TO GO AHEAD AND APPROVE CHANGE ORDER 10 AND 11 AT THIS TIME AND THEN WE'LL REVISIT CHANGE ORDER NINE AND MAYBE TAB IT, UH, AS A WHOLE SEPARATE, UM, CONTRACT OUTSIDE OF THE PROJECT FOR THE, THE REPAIRS OF THE BUILDING AND, UM, BUILDING GROUNDS.SEEMS TO THINK THAT THEY CAN ABSORB THIS COST OUT OF THEIR REGULAR BUDGET BUILDING MAINTENANCE.
OKAY, I'M GONNA MOVE THAT WE APPROVE CHANGE ORDER 10 AND 11.
MOTION MOVED BY COMMISSIONER WALDEN.
FURTHER DISCUSSION? ALL IN FAVOR.
RICH KIM, MOVE TO ITEM FIVE B.
TAKE ACTION ON, OH, I'M SORRY, I ALREADY DID THAT ONE.
[5.C. Approve discretionary exemption for professional service for fiscal year 2023 independent audit services to Weaver and Tidwell, LLP, in accordance with LGC 262.024, and authorize the County Auditor to sign an engagement letter. (Brianna Fowler / Judge Deen)]
APPROVED DISCRETIONARY EXEMPTION FOR PROFESSIONAL SERVICES FOR FISCAL YEAR 2023 IN INDEPENDENT AUDIT SERVICES TO WEAVER.TIDWELL, LLP IN ACCORDANCE WITH LGC 2 62 0 2 4 AND AUTHORIZE A COUNTY JUDGE TO SIGN AN ENGAGEMENT LETTER.
I AM REQUESTING THE COURT APPROVE A DISCRETIONARY EXEMPTION FROM BIDDING FOR PROFESSIONAL SERVICES FOR OUR EXTERNAL AUDITORS TO PERFORM OUR FISCAL YEAR AUDIT FOR 2023.
AND THEN ALSO GIVING ME AUTHORIZATION TO SIGN THE ENGAGEMENT LETTER.
AND SO THE ENGAGEMENT LETTER, UM, JUST LAYS OUT THE AUDIT OBJECT OBJECTIVES, UM, THE EXTERNAL AUDITOR'S RESPONSIBILITIES AS WELL AS, UM, MANAGEMENT, THE COUNTY'S RESPONSIBILITIES.
AND THEN, UM, LAYING OUT THEIR FEE, WHICH IS ESTIMATED AT 73,000.
AND HOW MUCH 73,000 IS THE ESTIMATE ON THAT MOTION MADE BY COMMISSIONER CONLEY.
FURTHER DISCUSSION ON THIS ITEM.
[5.D. Approve Leithner Financial Group to adopt a Country Road, Tidwell Road for 2 years in Precinct #3. (Commissioner Walden)]
D ON APPROVE THE LEHNER FINANCIAL GROUP TO ADOPT A COUNTY ROAD TIDWELL ROAD FOR TWO YEARS IN PRECINCT THREE.UH, PERMISSION WE HAD, UH, YES, SIR.
UH, LIGHTNER UH, FINANCIAL GROUP HAS APPROACHED US AND THEY ARE, UM, ASKING TO TAKE OVER TIDWELL ROAD FROM 1189, SPUR ALL THE WAY TO LAZY BEND A LITTLE OVER, UH, UH, 2.4 MILES A ROADWAY.
AND THEY'VE AGREED TO CLEAN THAT FOUR TIMES, UH, PER YEAR.
AND, UH, IS THERE ANYBODY HERE REPRESENTING THAT FAMILY OR THAT GROUP HERE TODAY? WE APPRECIATE THIS.
THIS IS ONE OF THE MOST SUCCESSFUL THINGS THAT WE HAVE.
THE ADOPT A, UH, COUNTY ROAD PROGRAM.
AND, UH, FOR SOMEBODY TO TAKE ON THAT MUCH ROADWAY IS, IS EXCEPTIONAL.
AND TYPICALLY WE ASK THEM TO DO A MILE, BUT, UH, 2.4 MILES OF THE ENTIRE ROADWAY IS GREAT.
AND SO I'M GONNA MOVE THAT WE APPROVE THE, UH, NER FINANCIAL GROUP TO ADOPT A, UH, COUNTRY ROAD, TIMBER ROAD FOR TWO YEARS.
MOTION MADE BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER HOLT IN THE DISCUSSION PHASE.
UH, COMMISSIONER, WOULD IT BE POSSIBLE TO HAVE THEM COME IN SOMETIME? IT IS.
WE, WE HOPE THAT THEY WOULD BE HERE TODAY, BUT THEY COULDN'T.
BUT WE'D LIKE TO GET A PICTURE WITH THEM SO THAT WE CAN ADVERTISE.
I MEAN, TWO POOR IMPORTANT WHAT ROAD MODELS.
THAT'S, IT'S A, IT'S, THAT'S A BIG, IT'S A GREAT, GREAT, UH, THING FOR OUR, OUR PRECINCT.
UH, ANY OTHER DISCUSSION? ALL IN FAVOR? PASS FIVE.
WE'LL, WE'LL GET THEIR CONTACT INFORMATION AND GOOD ITEM
[5.E. Interlocal Agreement with Town of Annetta South for road repairs. (Commissioner Hale)]
E ON LOCAL AGREEMENT WITH TOWN OF BENETTA SOUTH FOR ROAD REPAIRS.UM, COMMISSIONER HALE, YOU WOULD'VE GIVE AN OVERVIEW OF THAT BEFORE WE MOTION MY WELL YOU ALREADY MADE THE MOTION.
COMMISSIONER HALE'S MADE THE MOTION.
COMMISSIONER COLLINS MADE THE SECOND, UH, IN THE DISCUSSION PHASE, IS THERE AN INCREASE IN THIS OR IS THERE A NO, THIS IS JUST, UM, I THINK UPDATING THE, I MEAN, RIGHT, THIS, THIS IS THE UPDATE FOR THE INTERLOCAL.
THEN WE'RE GONNA HAVE AN ADDENDUM WOULD BE THE NEXT ITEM FOR A ACTUAL ROAD REPAIR.
ANY OTHER DISCUSSION? ALL IN FAVOR PASS FIVE.
[5.F. Addendum with Town of Annetta South for road repairs on Koldin Drive. (Commissioner Hale)]
MOVE ITEM MAY ON ADDENDUM WITH THE TOWN OF VENETTA FOR ROAD REPAIRS ON, UH, COLTON DRIVE TO ASK FOR A MOTION.MOTION MADE BY COMMISSIONER HALE.
SECOND BY COMMISSIONER CONLEY.
ALL IN FAVOR PASS FIVE OH, GO TO
[5.G. Authorize the County Judge to execute the Terralogic Document Systems agreement after review by the County Attorney. (Lila Deakle / Judge Deen)]
ITEM G AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE TERRA LOGIC DOCUMENT SYSTEMS AGREEMENT.AFTER REVIEWING BY THE COUNTY ATTORNEY.
[00:45:01]
MS. DLE, YOU WANT TO ADD ANYTHING TO THAT BEFORE WE MOTION? UM, THIS IS, UH, UH, A CONTRACT.IT'S GONNA SCAN ALL OF OUR MENTAL HEALTH CASES.
UM, PROBABLY A COUPLE THOUSAND OF THEM.
DID YOU HAVE A CHANCE TO
AND I HAVE REVIEWED THAT CONTRACT.
UH, NO IDENTIFICATION, NO, NO TRAPS.
SO I'D RECOMMEND THAT THE COURT ACCEPT THAT IF THEY AGREE TO THIS CONTRACT.
MOTION MADE BY COMMISSIONER CONLEY.
[5.H. Authorization to reimburse Chey Holden for damaged cell phone. (Kim Rivas / Judge Deen) ]
H ON AUTHORIZATION TO REIMBURSE CLAY HOLDEN FOR DAMAGED CELL PHONE.UM, I THINK, I THINK YOU AND I BOTH HAVE IS, WELL, I GUESS I SHOULD FIRST ASK IS MR. HOLDEN HERE? I OKAY.
UM, THERE WAS AN INCIDENT WHERE, UM, THERE WAS A DAMAGED CELL PHONE AND UM, THROUGH THE, THROUGH THE FAULT OF THE COUNTY, UM, THAT, UH, IT WAS DAMAGED.
AND SO THERE'S BEEN AN AGREEMENT WITH THIS TO, UH, DO WE REPLACE THE CELL PHONE OR ARE WE TALKING ABOUT THIS SCREEN OR WHAT ARE WE TALKING ABOUT HERE? SO I HAD ORIGINALLY REQUESTED THAT HE GET QUOTES TO REPLACE THE SCREEN AND I, WE HAVE TWO VENDORS ON, UM, IN OUR SYSTEM THAT WILL DO THESE THINGS.
UM, AND I, I GAVE HIM THAT INFORMATION AND HE NOTIFIED ME THAT NEITHER VENDOR WOULD REPLACE A SCREEN ON, ON THIS KIND OF CELL PHONE THAT'S NOT, I GUESS YOUR TYPICAL CELL PHONE.
AND SO TO GET A NEW CELL PHONE WOULD BE $200.
AND SO I'M REQUESTING THAT WE REIMBURSE MR. HOLDEN NOT TO EXCEED $200.
WELL, HOW DID IT GET DAMAGED? YES.
I I BASICALLY THERE WAS AN ALTERCATION, FOR LACK OF A BETTER WORD, THAT THE CELL PHONE WAS THROWN INTO THE CAR OF, UM, MR. HOLDEN THAT DAMAGED THAT THAT, AND, AND AGAIN, THAT THE, THE, THE CONCERN, WELL, I'M JUST GONNA SAY THIS, THAT THE, THE CELL PHONE WAS DAMAGED AND, UM, I THINK, I THINK TO PUT THIS THING TO REST AND GET THIS THING DONE BECAUSE OF THE, UM, THE RESPONSIBILITY, THE OBLIGATION BY THE COUNTY ON THIS, UH, THAT THAT JUST SHOULD NOT HAVE HAPPENED.
UH, THE CELL PHONE WAS THROWN INTO THE CAR AND DAMAGED.
AND I THINK WE PROBABLY TO GET PUT THIS THING TO REST AS A REPLACE THE CELL PHONE.
I QUESTION WHETHER OR NOT I, I HAVEN'T FOUND A CELL PHONE YET THAT THE SCREEN CAN'T BE REPLACED.
UM, THAT PART CONCERNS ME, BUT I MEAN FOR $200 TO PUT THIS THING TO REST WHEN IT WAS, IT WAS OUR FAULT TO BEGIN WITH, MY, MY RECOMMENDATION WOULD BE TO REPLACE THE CELL PHONE ON THIS.
WHERE'S THE MONEY GONNA COME FROM? BUILDING GROUNDS OR THE SOUTH CONVENIENCE CENTER BUILDING GROUNDS IS, IT WOULD BE BUILDING AND GROUNDS.
MOTION MADE BY COMMISSIONER WALDEN.
ANY OTHER DISCUSSION? THANK YOU KIM.
IT'S MOVE TO ITEM H SHALL, I'M SORRY.
[5.I. Renewal Agreement with the Abandoned Cemetery Association for the fiscal 2023/2024 year. (John Forrest / Judge Deen)]
I, RENEWAL AGREEMENT WITH THE ABANDONED CEMETERY ASSOCIATION WITH FISCAL 2023.UM, COUNSELOR, DO YOU HAVE ANYTHING ON THIS BEFORE I ASK FOR A MOTION AND THIS A CONTINUATION CONTRACT.
IT PRESERVES THE HISTORICAL VALUES ON OUR CEMETERIES LOCALLY IN THE COUNTY THAT, UH, EXCEED 50 YEARS OLD AND ARE NOT MAINTAINED BY ANY OTHER ORGANIZATION.
AND UH, THE COST ON THAT IS 11,000 MOTION MADE BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER CONING FOR THE DISCUSSION.
WE'VE APPROPRIATED THE MONEY PREVIOUSLY.
IT'S IN THE BUDGET AND UH, THEY IT IS THE COUNTY'S RESPONSIBILITY.
[5.J. Review and execute the Interlocal Agreement with the City of Brock for Plat Approval in the ETJ and take any action the court deems necessary. (John Forrest / Judge Deen)]
J.REVIEW AND EXECUTE THE INTERLOCAL AGREEMENT WITH THE CITY OF BROCK FOR PLA APPROVAL AND THE ETJ AND TAKE ANY ACTION.
UH, JOHN, DO YOU WANT TO ADD ANYTHING TO THAT? THAT THE RESPONSIBILITY WE'RE TAKING FROM BROCK ON THAT, ON THE PLAT APPROVAL WITH THE CHANGES IN THE LAW, WE MAY SEE MORE OF THIS WHERE THE EJS ARE GETTING TURNED BACK OVER TO THE COUNTY.
WE'RE JUST AGREEING TO DO THE PLATTING IN THAT AREA.
I I I'LL MAKE THE MOTION WITH A COMMENT.
I, I BELIEVE WE'VE BEEN DOING IT PREVIOUSLY.
MOTION MADE BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER HALE.
[00:50:01]
PHASE.ANY DISCUSSION ON THIS ITEM? ALL IN FAVOR.
PASS FIVE OH GO TO ITEM K APPROVE
[5.K. Approve Order 23-16 for annexing a portion of Center Point Road with the City of Weatherford and take any action the court deems necessary. (John Forrest / Judge Deen)]
ORDER 23 DASH 16 FOR ANNEX IN THE PORTION OF CENTER POINT ROAD WITH THE CITY OF WEATHERFORD AND TAKE ANY ACTION OF THE COURT DEEMS NECESSARY.JOHNNY COMMENT YOU WANNA ADD ON THAT OR A SUMMARY REPORT? WE VOTE THERE'S A BUSINESS THAT'S WANTING TO VOLUNTARILY INDEX INTO THE CITY OF WEATHERFORD AND BASED ON THAT THEY NEED THE ROAD TO MAKE IT CONTIGUOUS.
SO THEY'RE ASKING THAT WE UM, SURRENDER THAT PORTION OF THE ROAD TO THE CITY OF WEATHERFORD.
OKAY, NO ONE ELSE IS INVOLVED OTHER THAN THE CORRECT.
IT WILL NOT IMPACT ANYBODY ELSE THAT IS ON THAT PARTICULAR ROAD.
IT WOULD JUST BE THE ROAD DOESN'T FORCE ANYBODY ELSE THAT'S ADJACENT TO THAT ROAD TO BE ANNEXED INTO THE CITY.
MOTION MADE BY COMMISSIONER HALE.
SECOND BY COMMISSIONER CONLEY.
ALL IN FAVOR PASS FIVE OH WE MOVE TO ITEM
[6. ACCEPT INTO THE MINUTES]
SIX A AND ACCEPT INTO THE MINUTES THE FOLLOWING.UH, EXECUTED AUTOMATED BANK DRAFT AUTHORIZATION FORM FOR RIDE NOW POWERSPORTS FOR AUTO REGISTRATION TRANSACTIONS.
ITEM B, EXECUTED DEPARTMENT OF TREASURY REQUEST FOR TRANSFER OF PROPERTY SEIZED BY PARKER COUNTY SHERIFF'S OFFICE ITEM C.
EXECUTED RENEWAL CONTRACT FOR TARANT REGIONAL AUTO CRIMES TASK FORCE ITEM D EXECUTED IN OUR LOCAL EXECUTED INTERLOCAL COOPERATION AGREEMENT WITH DENTON COUNTY FOR INMATE HOUSING.
ITEM E EXECUTED FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE CITY OF OIL PARK FOR DISPATCH.
SERVICE ITEM F EXECUTED ADVANCED FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MAXIMUM SYSTEM FOR SH 1 99 AT VILLE CUTOFF ROAD.
ITEM G AND HER LOCAL EXECUTED INTER LOCAL COOPERATION AGREEMENT WITH THE CITY OF SPRINGTOWN FOR ROAD REPAIR SERVICES.
ITEM H, EXECUTED ADDENDUM WITH THE CITY OF SPRINGTOWN FOR ROAD REPAIR SERVICES.
ITEM I EXECUTED JUVENILE PROBATION CONTRACT WITH MARYANNE COTTON.
ITEM J EXECUTED JUVENILE PROBATION CONTRACT WITH ALTMAN PSYCHOLOGICAL SERVICES.
ITEM K EXECUTED ADVANCED FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS.
HARMONY BRIDGE ITEM L EXECUTED INTERLOCAL AGREEMENT WITH THE UPPER TRINITY GROUNDWATER CONSERVATION DISTRICT.
ITEM M EXECUTED INTERLOCAL AGREEMENT WITH ANNETTA SOUTH FOR PLANNING PURPOSES OF THE ETJ ITEM N EXECUTED RESOLUTION WITH THE CITY OF WILLOW PARK.
ITEM O EXECUTED WESTLAW AGREEMENT WITH THE COUNTY ATTORNEY'S OFFICE.
LET BE NOTED THAT THOSE ARE UM, ENTERED INTO THE MINUTES JUST TO MAKE SURE HERE.
ONE THING HERE I MIGHT HAVE, WELL
[7. EXECUTIVE SESSION]
TO ITEM SEVEN ON EXECUTIVE SESSION THAT THE ITEM A HERE, UH, WE'RE GONNA TAKE NO ACTION ON THIS AND BRING THAT BACK TO A FUTURE AGENDA ITEM FOR THE INTERVIEW OF THE APPLICANT.THAT TAKES US TO ITEM EIGHT ON PLATTS.
UH, LET'S TAKE A, UH, FIVE, 10 MINUTE RECESS AND LET THE RECORD SHOW THAT IT'S 9 53.
WE WILL RETURN BACK AT ABOUT FIVE AFTER 10.
SORRY, WE'RE GONNA MOVE DOWN TO ITEM D FOUR.
WE'RE GONNA RESUME, UH, 10 13.
[8.D. PRECINCT 4]
PLATTS ON ITEM DD THREE WILL TAKE NO ACTION.MOVE TO ITEM D SIX ON APPROVED THE PRELIMINARY PLATT FOR SUBDIVISION.
BE KNOWN AS KELLY RANCH CONSISTENT OF 116.92 ACRES DEVELOPED BY KELLY RANCH ESTATES.
LLC LOCATED OFF OF HIGHWAY 3 77 SOUTH WITH CRESCENT CROSSROADS MUD AND PRECINCT FOUR.
AND JUDGE, THIS IS ACTUALLY GOING TO BE, UH, THE BEGINNING PROCESS OF A REVISION FOR KELLY RANCH.
THIS WAS, UH, IT'S GONNA BE 116.92 ACRES DIVIDED INTO 161 RESIDENTIAL LOTS.
THERE'S ALSO GONNA BE THREE HOA LOTS, UH, LOT SIZES IN HERE RUN FROM 0.53 OF AN ACRE TO 1.11 ACRES.
UH, THEY ARE GONNA BE PUTTING IN, UH, SEVERAL PRIVATE ROADS TO BE KNOWN AS RED HAWK WAY HIGH NOON HILL BLUE RAIN COURT, PEACH STREET, ANA TRAIL, PALOMINO PLACE P I'M SURE I'M GONNA, HOW WOULD YOU SAY THAT? PIANO.
PINE OAK COURT CATTLE BEND WHITE
[00:55:01]
CLOUD COURT BUCK RUN PINTO RIDGE AND MOUNTAIN LAUREL WAY.AND THEY DO HAVE CRESCENT CROSSROADS MUD AS THEIR WATER SOURCE.
AND WE'D LIKE TO BEGIN THE REVISION PROCESS AND THE DEVELOPER IS HERE IF ANYBODY HAS ANY QUESTIONS? YEAH.
COUNSELOR, YOU HAVE ANY, ANYTHING TO ADD? UH, JUST REVIEWING THIS, I HAVE MET ALL THE REQUIREMENTS TO BEGIN THE REVISION PROCESS.
WE HAVE A MOTION BY COMMISSIONER HALE WITH A SECOND BY COMMISSIONER CONLEY.
UH, WE WE'RE IN THE DISCUSSION PHASE.
WE DO HAVE THE DEVELOPER HERE AS WOULD YOU LIKE TO SPEAK ON THIS.
I WAS JUST HERE TO ANSWER ANY QUESTIONS.
UM, THIS ONE I THOUGHT THERE MAY BE SOME CONFUSION 'CAUSE YOU APPROVED THIS SAME, A SIMILAR PLAT THREE OR FOUR MONTHS AGO, BUT WE'VE CHANGED GOLF COURSE DEVELOPERS AND THEY CHANGED THE ROUTING OF THE GOLF COURSE AND SO IT CHANGED SOME OF THE LOTS.
SO THAT'S WHAT'S GOING ON TODAY IN CASE YOU'RE, YOU'RE CONFUSED.
ANY OTHER QUESTIONS? OKAY, WE'RE GOOD WITH THE DISCUSSION PHASE.
ANYTHING ELSE? ANY OTHER COMMENTS? ALL IN FAVOR PASS FIVE.
UH, YOU MENTIONED, UH, CAN WE DO NUMBER FIVE FOR MR. IES ALSO? OKAY, GO TO ITEM D FIVE.
APPROVE THE PRELIMINARY PLATT FOR SUBDIVISION TO BE KNOWN AS RIO VISTA EDITION.
PHASE TWO CONSISTING OF 400.02 ACRES DEVELOPED BY KEL RANCH ESTATES.
LLC LOCATED OFF OF KELLY ROAD WITH CRESCENT CROSSROADS MUD AND PRECINCT FOUR.
AND THIS IS, IT'S GONNA BE A 400 ACRE TRACK.
IT'S GONNA BE DIVIDED UP INTO 1,185 LOTS WITH SIX HOA LOTS.
THE LOT SIZES IN HERE RANGE FROM 0.17 ACRES TO 0.43 ACRES.
THEY DO HAVE CRESS AND CROSSROADS MUD AS THEIR WATER SOURCE.
THEY'RE ALSO GONNA BE PUTTING IN, UH, PRIVATE STREETS AS WELL AS PUBLIC STREETS.
UM, AND THIS IS JUST THE PRELIMINARY PROCESS.
OKAY, JOHN, HAVE HAS EVERYTHING BEEN AND REVIEWING AND REVIEWING ALL DOCUMENTS THAT HAVE BEEN PRESENTED.
THEY HAVE MET ALL NECESSARY REQUIREMENTS FOR PRELIMINARY PROCESS.
MOTION MADE BY COMMISSIONER HALE, SECOND BY COMMISSIONER CONLEY.
ANY DISCUSSION BEFORE WE GO? ALL IN FAVOR.
[8.A. PRECINCT 1]
GONNA GO BACK TO ITEM ON EIGHT A ONE PRECINCT ONE RELEASE A LETTER OF CREDIT FOR MAINTENANCE FOR THE VISAS ON VEAL EXCEPT GRANT ALLEN COURT AS A COUNTY MAINTAINED ROADWAY AND PRECINCT ONE AND THE PRECINCT HAS RELEASED, UH, THE LETTER OF CREDIT FOR MAINTENANCE.WE'D JUST LIKE TO GET THESE ROADS ACCEPTED INTO OUR COUNTY ROAD SYSTEM.
WE'VE CHECKED OUT THE ROADS AND WE'RE SATISFIED WITH 'EM IF ALL THE PAPERWORK'S DONE CORRECTLY OR COUNCIL AND ALL THE DOCUMENTS HAVE BEEN PRESENTED PROPERLY.
MOTION MADE BY COMMISSIONER CONNELLEY WITH SECOND BY COMMISSIONER HALE.
FURTHER DISCUSSION? ALL IN FAVOR.
ITEM TWO, RELEASE A LATERAL CREDIT FOR MAINTENANCE FOR THE VINTAGE OAKS PHASE ONE AND ACCEPT A PORTION OF ASH LANE AND OAK MEADOW ROAD AS A COUNTY MAINTAINED ROADWAY AND PRECINCT.
ALL THE PAPERWORK IS IN ORDER.
MOTION MADE BY COMMISSIONER CONLEY.
FURTHER DISCUSSION, ALL IN FAVOR PAST FIVE.
ITEM THREE, APPROVE THE PRELIMINARY PLAT FOR SUBDIVISION.
OH, SUBDIVISION CONSISTENT OF 3.10.
ACRES DEVELOPED BY MORELAND LIVING TRUST LOCATED OFF OF KNOB ROAD WITH WELL WATER AND PRECINCT ONE.
THIS IS JUST GONNA BE A ONE ACRE TRACK OF LAND, UH, DIVIDED OUT OF A LARGER TRACK OF LAND.
UH, THEY DO HAVE ROAD FRONTAGE OFF KNOB ROAD.
WELL WATER IS GONNA BE THEIR WATER SOURCE AND THEY ARE GONNA BE DONATING ADDITIONAL RIGHT OF WAY OFF OF KNOB ROAD.
COUNSELOR, EVERYTHING GOOD FOR PRELIMINARY PURPOSES? EVERYTHING IS IN ORDER FOR PRELIMINARY PURPOSES.
EIGHT A THREE BY COMMISSIONER CONLEY'S TAKEN BY COMMISSIONER HALE.
FURTHER DISCUSSION? ALL IN FAVOR.
ITEM FOUR, APPROVE THE PRELIMINARY PLATT FOR SUBDIVISION TO BE KNOWN AS LU LUNSFORD ESTATES CONSISTENT OF 2.0 ACRES.
DEVELOPED BY PURLIN MASSEY, JOE SUTTON, SHERRY KIRK LOCATED OFF OF NEWING, NEW HIGHLAND ROAD WITH WELL WATER AND PRECINCT ONE.
THIS IS GONNA BE ANOTHER, UH ONE ACRE TRACK OF LAND, UH, DIVIDED OUT OUT OF A LARGER TRACK.
UH, THEY DO HAVE ROAD FRONTAGE OFF OF, UH, NEW HIGHLAND ROAD, UH, WITH WELL WATER AS THEIR WATER SOURCE.
[01:00:01]
PURPOSES.THE DEVELOPER HAS MET ALL REQUIREMENTS FOR PRELIMINARY PROCESS.
MOTION MADE BY COMMISSIONER CONLEY, SECOND BY COMMISSIONER HALE.
IS THERE ANY DISCUSSION BEFORE WE VOTE? ALL IN FAVOR PASS.
ITEM FIVE APPROVED THE PRELIMINARY PLA FOR SUBDIVISION TO BE KNOWN AS FIN OR ADDITION LOCATED WITHIN THE ETJ CITY OF SPRINGTOWN, CONSISTING OF 9.99 ACRES DEVELOPED BY DONALD AND JUDITH FIN OR LOCATED OFF OF SALAND LANE WITH WELL WATER AND PRECINCT ONE.
THE CITY OF SPRINGTOWN HAS RELEASED PLATTING OVER TO THE COUNTY.
THIS IS GONNA BE A TWO LOT SUBDIVISION.
LOT ONE HAS 2.5 ACRES AND LOT TWO HAS 7.49 ACRES.
THEY DO HAVE ROAD FURNACE OFF OF SANDLIN LANE, UH, WITH WELL WATER AS THEIR WATER SOURCE.
COUNSELOR, EVERYTHING GOOD FOR PRELIMINARY PURPOSES? UH, YES, EVERYTHING IS IN ORDER FOR PRELIMINARY PURPOSES.
MOTION MADE BY COMMISSIONER CONLEY SECOND ABOVE, COMMISSIONER HALE.
FURTHER DISCUSSION? ALL IN FAVOR.
[8.B. PRECINCT 2]
B ONE ON PRECINCT TWO APPROVE THE ROAD CHANGE TO POST NO THROUGH TRAFFIC TRUCK TRAFFIC SIGNS LOCATED ON HARWELL LAKE ROAD, PRECINCT ROAD, VILLE CUTOFF ROAD, AND NEW AON ROAD IN PRECINCT TWO.IT IS A PUBLIC HEARING AND UM, I DID RUN ADS IN THE PAPER AS PER THE STATUTE.
DID YOU WANNA SEE THAT? DO YOU HAVE A SUMMARY OF ANYTHING YOU WANT TO GIVE BEFORE WE GO TO THE PUBLIC HEARING? WE'LL GO WITH ME PUBLIC HEARING THEN AT 10 21, IS THERE ANYBODY HERE THAT WOULD LIKE TO SPEAK ON ITEM B TWO, PRECINCT TWO, HEARING NONE.
WE'LL CLOSE THE PUBLIC HEARING AT 10 22 AND GO TO THE GO TO THE ITEM COUNSELOR.
ALL DOCUMENTS IN ORDER FOR THE CHANGE FOR NO THROUGH TRUCK TRAFFIC SIGNS ON THESE ROADS AND PROPER NOTICE WAS PLACED IN THE NEWSPAPER LIST, DATE, TIME, LOCATION, AND PURPOSE OF TODAY'S HEARING.
ALL STATUTORY REQUIREMENTS WERE MET AND THE COURT CAN, SHE'S ANY ACTION THEY'D LIKE.
I MAKE THE MOTION THAT WE APPROVE THE ROAD CHANGE FOR THESE PARTICULAR ROADS TO NO THROUGH TRUCK TRAFFIC MOTION MADE BY COMMISSIONER HOLT, SECOND BY COMMISSIONER WALDEN.
FURTHER DISCUSSION, I HAVE A COUNSELOR.
I MEAN EVERYBODY IN PRECINCT ONE WANTS THOSE KIND OF SIGNS ON OUR ROADS AND I'VE BEEN TOLD IN THE PAST WE CAN'T DO THAT.
IF THERE'S A SPECIFIC, UH, ROUTE THAT THEY CAN TAKE, AN ALTERNATE ROUTE THAT DOESN'T CAUSE THEM ADDITIONAL, UM, OBLIGATIONS, THEN I KNOW WE'VE TALKED ABOUT THAT, RIGHT? WE, WE'VE TALKED ABOUT THAT AND IT'S, IT'S JUST GONNA BE DISCRETIONARY ON WHETHER THAT'S GOING TO IMPACT THOSE TRUCKS IN THE ROUTE THAT THEY TAKE OR IF THERE'S ANOTHER ROUTE THAT'S MORE REASONABLE.
ARE THEY, THEY GIVEN TICKETS IF THEY'RE ON THESE ROADS, SO THEY'RE ALLOWED TO USE THE ROAD IF THEY'RE TRAVELING TO A SITE ON THAT ROAD.
BUT OTHERWISE WHAT WE'VE EXPERIENCED IS HARWELL LAKE FOR EXAMPLE, IS A WINDY RESIDENTIAL ROAD THAT PASSES BY A SCHOOL AND PEOPLE ARE USING IT AS A CUT THROUGH TO GET FROM ZION HILL OVER TO NINE 20.
SAME THING WITH APPROVAL, CUT OFF A NEW AU AND SO THE INTENT HERE IS JUST TO LIMIT THE EXPOSURE, THESE HEAVY TRUCKS TO ROADS THAT ARE 18 FOOT WIDE OF PAVEMENT AND PARTS WHERE THEY WERE NEVER DESIGNED FOR THAT.
YOU KNOW, I KNOW IT ALL SOUNDS GOOD ON PAPER AND WE ACTUALLY PUT ONE ON CHURCH ROAD, BUT THE TRUCKS ARE STILL DRIVING CHURCH ROAD.
I HAVE NO WAY TO UH, WHO, WHO DO WE GET THE RIGHT TICKETS FOR? 'EM? IT'S, IT'S GONNA BE, UH, OUR SHERIFF'S DEPARTMENT WOULD BE THE ONE THAT WOULD DRIVE THOSE.
BE RESPONSIBLE FOR THE 18 WHEEL OR DRIVING ON A TRUCK.
A ROAD THAT'S POSTED NO TRUCKS, CORRECT? IF THE SHERIFF'S DON'T DEPARTMENT, YES, THAT'D BE CORRECT.
WHAT ABOUT CONSTABLE? PROBABLY, PROBABLY A CONSTABLE COULD WORK THAT AS WELL.
WELL I JUST, I'M GONNA PUT SIGNS UP ON EVER ROAD
WELL, AND AND ONCE AGAIN THE, THE PROBLEM WILL BE IF THEY HAVE A SPECIFIC REASON FOR TRAVELING THAT ROUTE, RIGHT? THEY'RE GONNA HAVE, IF THEY HAVE A HOUSE DOWN THERE, THEY'RE GOING TO, OR THEY'RE SERVICING BUT JUST CUTTING THROUGH, THEY'RE NOT SUPPOSED TO DO THAT.
CORRECT? ACCORDING TO THAT SIGN.
OKAY, WE HAVE A MOTION AND A SECOND.
ANY OTHER DISCUSSION? ALL IN PAPER PASS.
ITEM THREE AND ACCEPT A SPECIAL WARRANTY DEEDED FOR STANLEY RIDGE.
OH, I GOD, I SCRATCHED THROUGH IT.
WHY DID I DO THAT? OKAY, I'M SORRY.
GOOD TO ITEM TWO, APPROVE THE FINAL
[01:05:01]
PLAT FOR SUBDIVISION BE KNOWN AS STANLEY RIDGE ESTATES CONSISTENT OF 42.194 ACRES DEVELOPED BY CROSSLAND AND DEVELOPMENT YELLOW LC LOCATED OFF OF STANLEY, MAINE WITH WATER AND PRECINCT TWO.AND THIS IS GONNA BE BROKEN UP.
THIS 42 ACRES IS GONNA BE BROKEN UP INTO SEVEN LOTS.
THE SMALLEST LOT IS FIVE ACRES IN SIZE AND THEY GO UP TO 6.481 ACRES IN SIZE.
THEY HAVE DEDICATED 1.109 ACRES OF ADDITIONAL RIGHT OF WAY.
UM, WE BEGAN THIS PROCESS BACK IN JULY AND THEY DID PERFORM THEIR GROUNDWATER STUDY AND THEIR ROAD FRONTAGE DOES COME OFF OF STANLEY LANE.
SO NO NEW ROADS ARE BEING PUT IN.
IN ORDER TO APPROVE THE FINAL PLATT, THE DEVELOPER HAS PRESENTED A TAX CERTIFICATE INDICATING A BALANCE OF $243 AND 71 CENTS.
THE HEALTH DEPARTMENT HAS APPROVED PRIVATE WATER AND PRIVATE WASTE DISPOSAL AND THEY HAVE MET ALL OF THEIR LEGAL REQUIREMENTS.
SECOND, THE MOTION WE APPROVE TWO.
MOTION MAKE OF GENERAL HOLT SECOND BY COMMISSIONER WALDEN FOR THE DISCUSSION.
ITEM THREE, ACCEPT THERE SPECIAL WARRANTY DEED FOR STANLEY RIDGE ESTATES AND PROCEED TO THIS IS FOR A 1.109 OF AN ACRE OF ADDITIONAL RIGHT OF WAY.
OKAY, COUNSEL ALL DOCUMENTS IN ORDER TO ACCEPT THE SPECIAL WARRANTY DEED AND YES, THEY ARE HAVE AR MAKE A MOTION THAT WE HAVE TO PROOF THIS ITEM.
COMMISSIONER HOLT SECOND BY COMMISSIONER WALDEN.
FURTHER DISCUSSION? ALL IN FAVOR PASS.
ITEM FOUR, RELEASE THE LETTER OF CREDIT FOR CONSTRUCTION.
ACCEPT THE LETTER OF CREDIT FOR MAINTENANCE PRESENT CREEK AND PRECINCT TO AND THE PRECINCT HAS, UH, APPROVED THE RELEASE OF THE LETTER OF CREDIT IN THE AMOUNT OF $58,625.
WE ARE GONNA RETURN $46,900 TO THE DEVELOPER AND KEEP $11,725 FOR THE MAINTENANCE PORTION.
COUNSELOR, ALL DOCUMENTS IN ORDER ON YOUR SIDE? UH, YES, EVERYTHING IS IN ORDER.
MAKE THE MOTION THAT WE APPROVE.
MOTION MADE BY COMMISSIONER HOLT.
SECOND BY COMMISSIONER WALDEN.
FURTHER DISCUSSION? ALL IN FAVOR PASS VO GOOD.
ITEM FIVE, BEGIN THE REVISION FOR LAGO LINDO.
SECTION TWO CONSISTENT OF 32.704 ACRES DEVELOPED BY RAYMOND AND MARY LARWOOD AND FRANK AND CYNTHIA SCHAEFFER LOCATED OFF OF LAKEVIEW COURT WITH REDWATER AND PRECINCT TWO.
THIS IS A REVISION OF LOT 13 R AND 13 R ONE, UM, INTO TWO NEW LOTS.
13 AR IS GONNA BE 26.465 ACRES AND 13 VR IS GONNA BE 6.239 ACRES.
THEY BOTH HAVE ROAD FRONTAGE OFF LAKE BEEF COURT AND WE'RE JUST GETTING PERMISSION TO BEGIN THE REVISION PROCESS.
COUNSEL ARE ALL DOCUMENTS IN ORDER? EVERYTHING IS IN ORDER TO BEGIN THE REVISION PROCESS.
MOTION MADE BY COMMISSIONER HOLT, SECOND BY COMMISSIONER WALDEN.
ANY OTHER DISCUSSION? ALL IN FAVOR PASS.
ITEM SIX, APPROVE THE FINAL FOR MEADOW VIEW ESTATES PHASE TWO CONSISTENT OF 6.79 ACRES DEVELOPED BY THE JUBA LLC LOCATED OFF OF ADVANCED ROAD WITH WELL WATER AND PRECINCT TWO.
THIS IS A THREE LOT SUBDIVISION.
UH, THEY RANGE IN SIZE FROM 2.07 ACRES TO 2.58 ACRES.
THEY ALL HAVE ROAD FRONTAGE OFF OF ADV ADVANCE ROAD WITH WELL WATER AS THEIR WATER SOURCE COUNSELOR.
ALL DOCUMENTS IN ORDER TO APPROVE THE FINAL, THE, THE DEVELOPER HAS PROVIDED A TAX CERTIFICATE INDICATING A ZERO BALANCE.
THE PERMITTING DEPARTMENT HAS APPROVED PRIVATE WATER AND PRIVATE WASTE DISPOSAL AND THEY HAVE MET ALL OF THEIR LEGAL REQUIREMENTS.
MAKE THE MOTION THAT WE APPROVE EIGHT B SIX MOTION MADE BY COMMISSIONER HOLT, SECOND BY COMMISSIONER WALDEN.
[8.C. PRECINCT 3]
GO TO ITEM C ONE PRECINCT THREE, REVIEW AND EXECUTE THE INSTRUMENT IN ORDER FOR THE CANCELLATION PROCESS FOR LOT 41.BLOCK ONE OF BLUEBONNET RIDGE PHASE TWO.
THE PURPOSE OF THIS, UH, CANCELLATION OF THIS LOT IS IT'S GOING TO BE COMBINED INTO, UH, A NEW SUBDIVISION CALLED BL PAUL.
I DID RECEIVE THE APPLICATION AND INSTRUMENT.
I RAN ADS IN THE PAPER AS PER THE STATUTE.
OKAY, WE'LL OPEN A PUBLIC HEARING AT 10 29.
IS THERE ANYONE HERE THAT WOULD LIKE TO SPEAK ON ITEM C? ONE PRECINCT THREE HERE? NINE C NINE.
WE'LL CLOSE THE PUBLIC HEARING AT 10 29 AND GO TO THE ITEM IS EVERYTHING IN PLACE PROPER NOTICE WAS PLACED IN THE PAPER LISTING THE DATE, TIME, LOCATION, AND PURPOSE OF TODAY'S HEARING AND ALL OTHER STATUTORY REQUIREMENTS HAVE BEEN MET.
[01:10:01]
I MOVE TO APPROVE ITEM EIGHT C ONE MOTION MADE BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER HOLT.IS THERE ANY DISCUSSION ON THIS? ALL IN FAVOR? PASS FIVE.
ITEM TWO ON APPROVE THE FINAL PLAT FOR SUBDIVISION.
BE KNOWN AS B-L-P-A-I GOT A GET A I GOT A QUESTION ON THIS.
DOES A NOTARY HAVE TO HAVE NO CONFLICT OF INTEREST IN ORDER TO NOTARIZE SOMETHING? THEY, THEY SHOULD.
AND WHY IS THAT? WELL, IF THE OWNER OF THE COMPANY IS NOTARIZING IT THEMSELVES, WHICH ITEM, WHICH ITEM ARE YOU TALKING ABOUT? TALKING ABOUT ONE OR TWO, SIX ON B.
OH, BACK ON PRECINCT TWO, NUMBER SIX.
ACTUAL, OKAY, LET'S, LET'S MOVE JUST FOR FORMAL.
WE'RE GONNA MOVE BACK TO ITEM SIX, UH, TO HAVE THIS DISCUSSION, UH, PROCEED.
WHAT IS, IS THAT NOT HIM AS THE NOTARY? DOESN'T HE OWN THE JUBA? I DON'T, YEAH, I DON'T, I DON'T WANT TO APPROVE THAT.
I FEEL LIKE THAT'S A MAJOR CONFLICT OF INTEREST TO GO TO A NOTARY.
SO THIS GENTLEMAN EFFECTIVELY OWNS THE JUBA LLC AND THEN NOTARIZED IT HIMSELF? WELL, A CORPORATION IS A STANDALONE, SO IT'S A SEPARATE ENTITY.
SO IT IT, HE CAN DO THAT ON BEHALF OF THAT CORPORATION.
HE'S SO DID HE SIGN IT AS NO, IT'S SIGNED BY SOMEONE ELSE.
AUDRA VERNON REPRESENTING JUBA LLC.
BUT SHOULDN'T THE NOTARY HAVE NO CONNECTION? THIS IS A LEGAL QUESTION.
I DON'T KNOW THE ANSWER TO IT.
SHOULDN'T THE NOTARY HAVE NO CONNECTION OR PERSONAL FINANCIAL INTEREST AT STAKE IN ORDER TO NOTARIZE SOMETHING THEY SHOULDN'T, BUT I, YOU KNOW, I DON'T KNOW WHAT THE CONNECTION IS BETWEEN THESE TWO INDI INDIVIDUALS.
MR. FRAZIER'S A WELL-KNOWN DEVELOPER, UM, IN OUR AREA.
I BELIEVE YOU'VE HAD SOME EXPERIENCE WITH HIM AND THE EXPERIENCE HAS NOT BEEN PLEASANT FROM OUR SIDE.
AND SO I HAVE SOME SERIOUS CONCERNS THAT WE'RE GETTING HIM TO NOTARIZE HIS OWN DOCUMENTS FOR HIS OWN DEVELOPMENTS.
AND, AND ONCE AGAIN, A CORPORATION IS A STANDALONE INDIVIDUAL.
DOES HE HAVE AN INTEREST IN IT? YOU KNOW, POTENTIALLY, UH, UH, WITHOUT THE DOCUMENTS TO KNOW WHETHER HE DOES OR DOESN'T.
SO MY QUESTION IS, CAN WE TAKE NO ACTION? CAN WE REVOKE OUR APPROVAL? TAKE NO ACTION UNTIL WE DETERMINE IF HE HAS AN INTEREST IN THIS ENTITY OR NOT? YOU CAN.
I'D LIKE TO GO BACK TO THE ITEM PLEASE.
OKAY, WE'RE ON NUMBER SIX, CORRECT? CORRECT.
I'M MAKING, I'M MAKING THE MOTION THAT WE RESCIND OUR APPROVAL.
PENDING CLARIFICATION IF MR. FRAZIER HAS ANY INTEREST IN THE JUBA LLC, IT'S MY UNDERSTANDING THAT HE DOES.
IF HE DOES HAVE INTEREST IN IT, THEN I FEEL LIKE THAT'S A SERIOUS ETHICAL ISSUE FOR HIM TO NOTARIZES ON STUFF.
WE HAVE A MOTION BY COMMISSIONER HOLT AND I, I AGREE TO THAT REASONING TOO BECAUSE WE'VE HAD LOTS OF TROUBLE WITH THIS DEVELOPER.
HE'S COST PARKER COUNTY TAXPAYERS QUITE A BIT OF MONEY, LOTS OF TROUBLE.
SECOND BY COMMISSIONER WALDEN.
ANY OTHER DISCUSSION? ALL IN FAVOR.
OH, THANK YOU COMMISSIONER HOLT? YEP.
OKAY, WE'RE, WE'RE DOWN TO ITEM TWO ON ITEM C.
I APPROVE THE FINAL PLAT FOR SUBDIVISION, BE KNOWN AS B-L-P-A-W SUBDIVISION CONSISTING OF 10.826 ACRES DEVELOPED BY B-L-P-A-W-L-L-C LOCATED OFF OF 10 TOP ROAD WITH WOOD WATER AND PRECINCT THREE.
THIS SUBDIVISION IS GONNA BE BROKEN UP INTO TWO LOTS.
LOT ONE HAS 9.119 ACRES AND LOT TWO HAS 1.707 ACRES.
UH, THEY ARE PULLING, UH, GROUNDWATER SURFACE RIGHTS TO THE CENTER OF THE ROAD.
UH, THIS IS THE SUBDIVISION THAT DOES INCLUDE LOT 41 THAT WE JUST PREVIOUSLY CANCELED OUT OF BLUE BON RIDGE AND WELL WATER IS GONNA BE THEIR WATER SOURCE AND THEY HAVE ROAD FRONTAGE OFF OF 10.
UH, IS EVERYTHING IN PLACE JOHN? FOR THE, FOR THIS FINAL, THE DEVELOPER HAS PROVIDED A TAX CERTIFICATE INDICATING A BALANCE OF $2,359 AND 86 CENTS.
THE PERMITTING DEPARTMENT HAS APPROVED PRIVATE WATER AND PRIVATE WASTE DISPOSAL AND THEY HAVE MET ALL THEIR LEGAL REQUIREMENTS.
SO IN ESSENCE, WHAT WE'RE DOING HERE IS, IS UH, ADDING THAT LOT THAT'S ACROSS THE ROAD.
THAT'S LESS THAN TWO ACRES TO ONE THAT'S ON THE OTHER SIDE.
[01:15:01]
IS EVERYTHING FINE WITH THAT? THAT'S CORRECT.UH, I MOVED TO APPROVE ITEM, UH, EIGHT C TWO MOTION MADE BY COMMISSIONER WALDEN.
UH, DO WE HAVE A SECOND? I SORRY.
COMMISSIONER HAL HAS MADE THE SECOND DISCUSSION.
ITEM THREE APPROVED BY SIX MONTH EXTENSION FOR BULLDOG CROSSING PHASE THREE AND PRECINCT THREE.
AND THE PRECINCT HAS SAID THAT THERE IS ADDITIONAL WORK THAT NEEDS TO BE DONE.
SO WE'D LIKE TO, THIS IS A CASHIER'S CHECK FOR THIS LETTER OF CREDIT, SO WE'D LIKE TO GIVE THEM AN EXTENSION FOR SIX MONTHS.
THAT'LL TAKE 'EM TO APRIL 27TH, 2024 TO HOPEFULLY GET THAT WORK DONE.
COMMISSIONER WALDEN'S MADE THE MOTION FOR APPROVAL.
UH, DO WE HAVE A SECOND ON THIS ITEM? COMMISSIONER HOLTZ MADE THE SECOND.
ANY OTHER DISCUSSION? ALL IN FAVOR PASS.
ITEM FOUR, APPROVE THE SIX MONTH EXTENSION FOR RANGE WOOD AND PRECINCT THREE.
AND UH, THE PRECINCT HAS STATED THAT THIS SUBDIVISION, UH, IS ONLY BASED SO WE'D LIKE TO GIVE THEM A SIX MONTH DECISION ALSO AND THAT'LL TAKE THEM UNTIL APRIL 27TH, 2024.
COMMISSIONER WALDENS MADE THE MOTION FOR APPROVAL WITH COMMISSIONER HOL MAKING THE SECOND END OF THE DISCUSSION.
ITEM FIVE, APPROVE THE FINAL REVISION PROCESS FOR SUBDIVISION KNOWN AS BROCK SPRAINS CONSIST OF 6.019 ACRES.
THEY LAW DOUG DENNIS LOCATED OFF OF OLD BROCK ROAD WITH WELL WATER AND PRECINCT THREE.
UM, THIS SUBDIVISION IS BE BROKEN UP INTO TWO LOTS.
LOT ONE HAS 4.019 ACRES AND LOTS.
UH, ONE RB IS GONNA HAVE TWO ACRES.
THEY DO HAVE ROAD FRONTAGE OFF OF GOLD ROCK ROAD WITH WELL WATER IN PLACE.
THERE ARE DE RESTRICTIONS FOR ROCK SPRINGS ESTATES BUT THEY ONLY INCLUDE LOTS TWO THROUGH 18 AND 20.
SO LOT ONE IS NOT INCLUDED IN THESE RESTRICTIONS.
UH, WE DID SEND OUT 13 CERTIFIED LETTERS AND RAN ADS IN THE PAPER AS PER THE STATUTE.
OKAY, WE'RE GONNA OPEN THE PUBLIC HEARING AT 10 37.
IS THERE ANYONE HERE THAT WOULD LIKE TO SPEAK ON ITEM C FIVE PRECINCT THREE HERE ON C NINE? WE'LL CLOSE THE PUBLIC HEARING AT 10 37 AND MOVE TO THE ITEM.
WE HAVE EVERYTHING WE NEED FOR THE FINAL REVISION.
SO PROPER NOTICE WAS PLACED IN THE NEWSPAPER WITH THE DATE, TIME, LOCATION, PURPOSE OF TODAY'S HEARING, THE DEVELOPER HAS PROVIDED A TAX CERTIFICATE INDICATING A BALANCE OF $8 AND 12 CENTS.
THE PERMITING DEPARTMENT HAS APPROVED PRIVATE WATER AND PRIVATE WASTE DISPOSAL AND ALL OTHER LEGAL REQUIREMENTS HAVE BEEN MET.
I MOVE TO APPROVE ITEM, UH, EIGHT C FIVE AS PRESENTED TO COURT MOTION MADE BY COMMISSIONER WAL AND SECOND BY COMMISSIONER HOLT.
FURTHER DISCUSSION? ALL IN FAVOR.
ITEM SIX, APPROVE THE, EXCUSE ME, APPROVE THE FINAL REVISION PROCESS FOR SUBDIVISION KNOWN AS HOT MEADOWS LOCATED WITHIN THE ETJ OF THE CITY OF WEATHERFORD CONSISTS OF FIVE ACRES DEVELOPED BY AMY D AND NASH LOCATED OFF OF GREENWOOD ROAD IN HIGH MEADOWS DRIVE WITH PARKER COUNTY SUD IN PRECINCT.
SORRY, WE'RE GONNA TAKE NO ACTION ON THIS ITEM.
BEGIN THE VISION FOR EAGLE'S BLUFF.
PHASE ONE CONSISTENT OF 4.019 ACRES DEVELOPED BY CHRISSEN AND JEREMIAH PATTON LOCATED OFF OF EAGLES BLUFF DRIVE OF WELL WATER AND PRECINCT THREE.
THIS IS GONNA BE A COMBINATION OF LOTS 31 AND 32 INTO LOT 31 R FOR A TOTAL OF 4.019 ACRES AS WELL.
THEY DO HAVE ROAD FRONTAGE OFF OF EAGLES BLUFF DRIVE AND THIS IS JUST TO GET PERMISSION TO BEGIN THE REVISION PROCESS AND EVERYTHING IS IN ORDER TO BEGIN THE REVISION.
ITEM EIGHT C SEVEN MOTION MADE BY COMMISSIONER WALDEN.
MAKE SURE COMMISSIONER WALTER HAS MADE THE MOTION FOR APPROVAL.
ANY OTHER DISCUSSION? ALL IN FAVOR PASS FIVE.
ITEM EIGHT, RELEASE THE LETTER OF CREDIT FOR MAINTENANCE FORAGER RANCH SOUTH RIDGE AND ACCEPT GRIMER R COURT AS A COUNTY MAINTAINED ROADWAY AND PRECINCT THREE AND THE PRECINCT BARN HAS RELEASED UH, GRINGER RANCH AND SAID THAT IT MEETS COUNTY SPECS.
WE'D LIKE TO GET, UH, GRINGER COURT ADDED INTO OUR COUNTY RECORDS AS A COUNTY MAINTAINED ROADWAY.
I MOVE TO APPROVE ITEM EIGHT C EIGHT.
MOTION MADE BY COMMISSIONER WALDEN.
ANY OTHER DISCUSSION? ALL IN FAVOR
[01:20:03]
PASS.ITEM NINE, APPROVE THE PRELIMINARY PLATT FOR SUBDIVISION TO BE KNOWN AS OX MILL CREEK WRENCH.
ADDITION PHASE THREE CONSISTING OF 5.724 ACRES DEVELOPED BY CAMERON ZAMARRON LOCATED OFF OF CARSON CREEK ROAD WITH WOOD WATER AND PRECINCT THREE.
AND THIS IS A, UH, GONNA BE THIS 5.724 ACRES GONNA BE DIVIDED UP INTO TWO LOTS.
UH, LOT 10 IS GONNA HAVE TWO ACRES AND LOT 11 IS GOING TO HAVE 3.724 ACRES, BUT THEY DO HAVE ROAD FRONTAGE OFF OX MILL CREEK ROAD WITH WELL WATER AS THEIR WATER SOURCE.
IS EVERYTHING IN PLACE FOR THE PRELIMINARY? YES.
EVERYTHING IS IN PLACE FOR PRELIMINARY.
I MOVE TO APPROVE ITEM EIGHT C NINE.
MOTION MADE BY COMMISSIONER WALDEN.
I SECOND BY COMMISSIONER HOLT.
ANY OTHER DISCUSSION? ALL IN FAVOR.
BEGIN THE REVISION FOR BLUEBONNET RIDGE CONSISTENT OF 12.767 ACRES DEVELOPED BY GARY AND KAREN FIELDS LOCATED OFF OF BLUEBONNET RIDGE WITH WOOL WATER AND PRECINCT THREE.
THIS IS GONNA BE A COMBINATION OF LOTS 31, 32 AND 33 AND 34 INTO 31 R FOR A TOTAL OF 12.767 ACRES.
WE'D JUST LIKE TO GET PERMISSION TO BEGIN THE REVISION PROCESS.
IS EVERYTHING IN PLACE TO BEGIN? EVERYTHING IS IN ORDER TO BEGIN THE REVISION.
MOVE TO APPROVE ITEM EIGHT C 10.
MOTION MADE BY COMMISSIONER WALDEN.
FURTHER DISCUSSION? ALL IN FAVOR.
PASS FIVE OH BOW COMMISSIONER WALDEN.
LOOKS LIKE EVERYBODY'S GOING TO PRECINCT THREE.
I, SORRY, I'M JUST CHECKING OFF HERE.
BEGIN THE REVISION FOR HARMONY RANCH EDITION.
PHASE 11 LOCATED IN THE ETJ OF CITY OF WEATHERFORD CONSISTS OF 4.821 ACRES DEVELOPED BY CLYDE JONES LOCATED OFF OF MEADOWS LANE WITH WALL WATER AND PRECINCT THREE.
AND THIS REVISION IS GOING TO BE A COMBINATION OF A PORTION OF LOT ONE AND ALL OF LOTS.
2, 3, 4, AND FIVE FOR A NEW LOT TO BE KNOWN AS TWO R FOR A TOTAL OF 4.821.
THE CITY OF WEATHERFORD WAS GRACIOUS ENOUGH TO RELEASE THIS BACK TO THE COUNTY FOR US TO HANDLE THE PLANNING.
SO WE'D JUST LIKE TO BEGIN THE REVISION PROCESS.
EVERYTHING IN PLACE AND EVERYTHING IS IN ORDER TO BEGIN THE REVISION TO APPROVE ITEM EIGHT C 11 MOTION MADE BY COMMISSIONER WALDEN AND SECOND BY COMMISSIONER HOLT.
FURTHER DISCUSSION? ALL IN FAVOR PASS FIVE OH MOVE TO ITEM D ONE PRECINCT FOUR.
RELEASE OF LATERAL CREDIT FOR MAINTENANCE FOR ROLLING CREEK RANCH AND EXCEPT BROWN ROCK DRIVE.
ROLLING CREEK COURT AND RANCH BOULEVARD IS COUNTY MAINTAINED ROADWAYS AND PRECINCT FOUR.
AND JUDGE COMMISSIONER, UH, HALE JUST WE'RE GONNA TAKE NO ACTION ON THIS ITEM.
WE'LL MOVE TO ITEM TWO ON RELEASE OF LETTER OF CREDIT FOR MAINTENANCE FOR BEAR CREEK NORTH AND EXCEPT JACKSON DRIVE IS COUNTY MAINTAINED ROADWAYS IN PRECINCT FOUR.
YES, THE PRECINCT HAS APPROVED THE RELEASE OF THIS LETTER OF CREDITED MAINTENANCE AND WE'D LIKE TO ACCEPT THAT AS A, UH, COUNTY MAINTAIN ROADWAY.
OKAY, MOTION MADE BY COMMISSIONER HALE.
SECOND BY COMMISSIONER CONLEY FOR THE DISCUSSION.
ALL IN FAVOR PASS FIVE OH UH, TAKE NO ACTION.
ON ITEM THREE, WE MOVE TO ITEM FOUR.
RELEASE A LETTER OF CREDIT FOR MAINTENANCE FOR BEAR CREEK BAY STATES PHASE ONE AND TWO AND ACCEPT BEAR CREEK RANCH ROAD IS COUNTY MAINTAINED ROADWAYS IN PRECINCT FOUR.
THE PRECINCT HAS APPROVED THE RELEASE OF THIS ONE AS WELL.
WE'D LIKE TO ACCEPT BEAR CREEK RANCH ROAD.
UH, THIS PORTION OF IT AS A COUNTY MAINTAINED ROAD MOTION MADE BY COMMISSIONER HALE.
SECOND BY COMMISSIONER CONLEY.
ALL IN FAVOR PASS FIVE OH UH, WE'VE DONE FIVE AND SIX.
ITEM SEVEN, APPROVE THE PRELIMINARY PLATT FOR SUBDIVISION TO BE KNOWN AS LAKE RIDGE RANCH'S EDITION CONSISTING OF 119.40 ACRES.
DEVELOPED BY JR RM LAND AND CATTLE COMPANY LLC LOCATED OFF OF WHITE SETTLEMENT ROAD WITH WALL WATER PRECINCT FOUR.
AND THIS 119 ACRES IS GONNA BE BROKEN UP INTO 21 LOTS.
THEY RANGE IN SIZE FROM FIVE ACRES TO 6.5 ACRES.
UH, THEY ARE GONNA BE PUTTING IN SOME COUNTY MAINTAINED ROADWAYS KNOWN AS JENSEN DRIVE, JAGGER TRAIL AND TORY LANE.
UH, THEIR ORIGINAL ROAD FRONTAGE DOES COME OFF WHITE SETTLEMENT AND WELL WATER IS GONNA BE THEIR WATER SOURCE.
[01:25:01]
IS EVERYTHING IN ORDER FOR THE PRELIMINARY AND THEY HAVE MET ALL REQUIREMENTS FOR PRELIMINARY PURPOSES.MOTION MADE BY COMMISSIONER HA.
SECOND BY COMMISSIONER CONY FOR THE DISCUSSION.
APPROVE THE WAIVER FOR THE GROUNDWATER CERTIFICATION STUDY FOR LAKE RIDGE RANCHES.
UH, THE DEVELOPER HAS REQUESTED, REQUESTED A WAIVER, UH, FOR THE GROUNDWATER CERTIFICATION STUDY FOR THIS SUBDIVISION.
MOTION MADE BY COMMISSIONER HALE.
SECOND BY COMMISSIONER CONLEY.
MOVE TO ITEM NINE OR ADJOURNMENT.