Jan 29, 2026 Commissioners Court

[00:00:06]

WELCOME MEMBER

[Call to Order]

THE THREAT GOES SHOW IT IS 9 0 4.

UH, WE DO HAVE A QUORUM WITH THE, UH, AGENDA POSTED, UH, ACCORDANCE WITH THE LAW, WITH MEMBERS OF THE COURT PRESENT, ALONG WITH THE COUNTY ATTORNEY AND COUNTY CLERK'S OFFICE.

ALSO WILL BEGIN WITH THE INVOCATION BY, UH, JAMES, JAMES WILKE, UH, WHO WILL GIVE THE PRAYER, AND THEN FOLLOWED BY THE, UH, PLEDGE BY COMMISSIONER, UM, JUDGE PROTE.

COMMISSIONER CONLEY, PLEASE STAND HEAVENLY FATHER, THANK YOU SO MUCH, LORD, FOR BRINGING US ALL HERE SAFELY.

WE JUST, WE WANNA DO YOUR WILL, LORD, FOR PARKER COUNTY.

UH, PLEASE GUIDE US, GUIDE THE COMMISSIONERS AND THE JUDGE AND ALL THAT MAKE DECISIONS, LORD, TO GO BY YOUR LEAD.

UH, WE LOVE YOU GOD, AND YOU'VE GIVEN US SO MUCH TO BE GRATEFUL FOR, LORD, THIS COUNTY AND ALL THE PEOPLE IN IT.

I ASK THAT THROUGH THE ELECTION, THROUGH ALL THAT GOES ON, GOD, THAT PEOPLE BE KIND AND THAT, UH, LORD, WE JUST KNOW THAT YOU'RE IN CHARGE.

UH, WE THANK YOU GOD, AND IT'S IN YOUR SON'S NAME I PRAY.

AMEN.

AMEN.

I PLEDGE THE LADIES TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG, OUR ALLEGIANCE TO THE TEXAS ONE, SAY UNDER GOD ONE.

WE'LL

[4. CONSENT (Part 1 of 2)]

UNDER ITEM A, ITEMS TWO, THREE, AND FOUR.

UNDER ITEM B, THE TREASURER, UH, NONE MOVED.

ITEM C ON, UM, THE COUNTY JUDGE ITEMS ONE, TWO, AND THREE, I WOULD ASK FOR A MOTION, MOTION MADE BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER HOLT.

ANY OTHER DISCUSSION? ALL OF FAVOR.

MOTION CARRIES FIVE OH, MOVE TO ITEM D ON INTER DEPARTMENTAL TRANSFERS OF EQUIPMENT INVENTORY REPORTS.

MOVE

[4.D.2. Request authorization to cancel the Vista Solutions Group, LP service agreement for scanning services for the Elections Dept. (Kim Rivas/ Judge Deen) ]

SO JUST REQUESTING AUTHORIZATION TO CANCEL THE VISTA SOLUTIONS GROUP.

UM, THIS IS FOR SCANNING SERVICES AND THE AGREEMENT WAS EFFECTIVE, UM, FOR THE CANCELLATION DATE, EFFECTIVE APRIL 5TH, 2026.

SHE HAS, UM, FOUND ANOTHER OPTION AND RESOURCE FOR THESE SERVICES.

AND SO SHE'D LIKE TO CANCEL THIS AND, AND MOVE FORWARD.

OKAY.

MOTION MADE BY COMMISSIONER WALDEN.

SECOND BY COMMISSIONER HOLT HALE.

EXCUSE ME.

ANY OTHER DISCUSSION? ALL IN PAPER.

CURIOUS FIVE OH,

[4.D.3. Request authorization to salvage and disposal of an oven in the Parker County Jail and battery backup for the radio core at EOC. (Kim Rivas/ Judge Deen)]

SO THE SHERIFF'S OFFICE IS REQUESTING AUTHORIZATION, AUTHORIZATION TO DESTROY AN OVEN THAT HAS BEEN REPLACED IN THE GEL.

IT IS CURRENTLY IN TWO PIECES AND IT WAS PART OF THE ORIGINAL GEL.

AND, UM, THE TWO PIECES CANNOT BE RECONNECTED AND DO NOT WORK.

AND SO WE'D LIKE TO REQUEST AUTHORIZATION TO, UM, SALVAGE AND DESTROY THAT OR DISPOSED AND ALSO EMERGENCY MANAGEMENT AND IT ARE REQUESTING AUTHORIZATION TO DISPOSE OF A BATTERY BACKUP ASSET NUMBER 1 7 0 7 3.

IT'S AT THE EOC.

IT WAS REPLACED BY CRITICAL SITE SOLUTIONS AND IS, AND IT IS FOR THE CORE RADIO CORE.

THE QUOTE INCLUDED WITH THE CSS, UM, INVOICE OR, OR QUOTE, WOULD DISPOSE OF THE BATTERY BACKUP FOR US AS PART OF THE COST FOR REPLACEMENT.

AND BECAUSE THERE ARE AT LEAST 18 BATTERIES THAT WOULD REQUIRE TO BE DISPOSED AS HAS HAZARDOUS WASTE MATERIALS, ALLOWING THE VENDOR TO DISPOSE OF THE ASSET IS BEST FOR THE COUNTY.

MOTION.

MOTION MADE BY COMMISSIONER HALE, SECOND BY COMMISSIONER CONLEY.

ANY DISCUSSION? ALL FAVOR CARRIES FIVE OH.

MOVE

[4.D.4. Request approval and authorization for the county judge to execute the Tyler Enterprise Change Order #5. (Kim Rivas/ Judge Deen) ]

NUMBER FIVE, REQUESTING APPROVAL AND AUTHORIZATION FOR THE JUDGE TO EXECUTE THE TYLER ENTERPRISE ERP CHANGE ORDER.

IT'S RE, UM, THE DISCONTINUANCE OF THE RECRUITING MODULE FOR THE MUNIS SOFTWARE.

OKAY, DO I HAVE A MOTION? DO YOU ANNUAL FEE OF THOUSAND THREE.

ONE ANNUAL FEE REDUCTION OF 1,331.

MOTION MADE BY COMMISSIONER WALDEN AND SECOND BY COMMISSIONER HILL.

ANY OTHER DISCUSSION FOLLOWING PAPER THREE FIVE OH,

[4.D.5. Accept/Reject/Renew: PC23-25 Specialized Asphalt. (Kim Rivas/ Judge Deen)]

[00:05:01]

UM, THEY'VE REQUESTED INTEREST IN OR EXPRESSED INTEREST IN RENEWING THE BID FOR THE PERIOD OF MARCH 1ST, 2026 THROUGH FEBRUARY 28TH, 2027, WITH THE SAME TERMS AND CONDITIONS AS THE ORIGINAL CONTRACT.

OKAY.

MOTION MADE BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER CONLEY.

ANY OF THE DISCUSSION ON THIS ITEM? QUICK QUESTION.

UH, MS. RES, THIS IS SEPARATE FROM THE TEXAS MATERIALS ISSUED, CORRECT? YES.

OKAY.

YEAH.

ALL IN FAVOR, CARRIE FAO.

MOVE TO ITEM

[4.D.6. Accept/Reject/Renew: RFP PC26-16 Repair/Replace roof at 1675 F01t W01th Hwy. (Kim Rivas/ Judge Deen) ]

ACCEPT, REJECT, RENEW, RFP PC 26 DASH 16 REPAIR.

REPLACE ROOF AT 1675 FOR WORTH HIGHWAY 14 RESPONSES WERE RECEIVED FOR RFP PC 26 DASH 16 FOR THE REPAIRS REPLACEMENT OF THE ROOF AT 1675 FORT WORTH HIGHWAY IN YOUR, THE PACKET THAT I PROVIDED FOR YOU.

LIST ALL 14, UH, RESPONDERS, UH, BUILDING AND GROUNDS DIRECTOR.

MARK.

LONG REVIEWED AND EVALUATED THE RESPONSES AND BASED ON THE CRITERIA SET FORTH IN THE RFP RECOMMEND, HE IS RECOMMENDING AWARD THE DT COMMERCIAL ROOFING AS THE BEST VALUE FOR PARKER COUNTY.

AND THIS IS A LOCAL, UM, BUSINESS MOTION.

SHOULD BE BY COMMISSIONER CONY.

SECOND BY COMMISSIONER HOLT.

ANY OTHER DISCUSSION? ALL IN FAVOR.

CURIOUS.

FIVE VOTE.

THANK YOU.

MOVE TO ITEM

[4.D.7. Authorization to Advertise PC26-28 Emergency Outfitting Emergency Management 2026 Chevrolet 1500 Pickup. (Kim Rivas/ Judge Deen) ]

UM, JUST REQUESTING AUTHORIZATION TO, UM, ADVERTISE PC 26 DASH 28 FOR THE OUTFITTING OF THE EMERGENCY MANAGEMENT.

2026 CHEVROLET 1500 PICKUP.

THIS, UM, HE, THIS VEHICLE DOESN'T REQUIRE THE SAME AMOUNT OF OUTFITTING THAT, UM, THE OTHER PATROL VEHICLES AND SO FORTH DO, AND THERE'S SUCH A BACKLOG WITH DEFENDER SUPPLY, WHO DOES ALL THE OTHER OUTFITTING THAT WE ARE TRYING TO SEE IF WE CAN GET THIS ONE OUTFITTED QUICKER BY DOING AN IN-HOUSE BID, AND WE WOULD ANTICIPATE ADVERTISING.

UM, WELL WITH LAST WEEK WITH THIS WEEK'S DATES, IT'D PROBABLY BE START THIS SATURDAY AND ADVERTISE THIS SATURDAY, NEXT SATURDAY.

AND THEN, UM, BID AWARD WOULD BE AROUND THE 22ND OF, OF FEBRUARY AND AWARD IN MARCH.

OKAY.

MOTION MADE BY COMMISSIONER SECOND BY COMMISSIONER CONLEY.

HAVE A QUESTION.

YES, SIR.

DO WE KNOW WHAT ALL EXACTLY HE'S WANTING? IS HE JUST WANTING LIGHTS? UM, YEAH, IT'S LIKE WE LAND LIGHT BAR, UH, HANG ON JUST A SECOND.

OH, I DIDN'T BRING THAT.

IT'S A WHEELING LIGHT BAR AND THEN SOME IN, UM, THE FLASHING LIGHTS IN THE, IN THE HEADLIGHTS AND STUFF LIKE THAT.

JUST SO IF HE'S PARKED ON THE SIDE OF THE ROAD LOOKING AT TONO TORNADO DAMAGE OR WHATEVER THE ISSUE MAY BE THAT HE HAS, UM, GOT SOME TYPE OF WARNING FOR ANY ONCOMING TRAFFIC.

OKAY.

THAT'S SOMETHING THAT NOTHING, NOTHING CRAZY WE MIGHT BE ABLE TO DO IN-HOUSE FOR HIM AT SOME POINT, DEPENDING ON HOW SIMILAR TO WHAT THE PRECINCT TRUCKS GET, THE PICKUPS IF, UH, IF THE BID COMES BACK TOO HIGH.

OKAY.

SO, YEP.

ANY OTHER COMMENTS, QUESTIONS, FOLLOW UP OVER ANY FIVE? OH, WE

[5.A. Update on Tyler Munis accounting system implementation. (Brianna Fowler I Judge Deen)]

ITEM A, AN UPDATE ON TYLER MUNI ACCOUNTING SYSTEM IMPLEMENTATION.

BRIANNA, THANK GOOD MORNING AS OUR GO LIVE DAY, UM, FOR OUR NEW ACCOUNTING SOFTWARE.

THE FINANCIAL PART OF IT IS GOING LIVE, UM, MARCH 1ST.

THERE'S SEVERAL, UM, IMPORTANT DATES THAT ARE UPCOMING.

AN EMAIL WAS SENT OUT, UM, ON JANUARY 15TH GOING THROUGH A LOT OF THESE CUTOFF DATES TO GIVE DEPARTMENTS A HEADS UP, UM, BASICALLY JUST ON OPERATIONS SO THAT WAY WE COULD HAVE A SMOOTH TRANSITION, UM, FOR BOTH THE DEPARTMENTS AND THE FINANCE OFFICES.

AND SO WHAT I'VE PROVIDED YOU IS JUST A BREAKDOWN OF THESE.

I'LL KIND OF TAKE, UM, A HIGH LEVEL ON THESE.

UM, OUR FIRST TRAINING FOR END USERS ARE GONNA START NEXT WEEK, FEBRUARY 5TH.

AND WE HAVE ANOTHER ONE ON THE 11TH AND 12TH.

AND SO WHAT THESE TRAININGS WILL BE IS TO BASICALLY TRAIN, UM, THE END USERS ON HOW TO USE THE NEW SYSTEM.

SO EMAILS WERE SENT OUT, UM, PREVIOUSLY, UM, FOR EVERYONE.

UM, IF THE DEPARTMENT HEAD SAID THAT AN EMPLOYEE WAS GONNA BE A USER IN THE SYSTEM, THEY WERE SET UP IN THE NEW SYSTEM SO THAT WAY THEY COULD GET LOGIN AND ALL OF THAT STUFF.

SO THAT WAY WHEN WE START TRAINING, WE COULD REALLY FOCUS JUST ON THE TRAINING AND NOT LOG IN ISSUES.

AND SO WE'LL SEND ANOTHER REMINDER JUST TO MAKE SURE THAT EVERYONE THAT RECEIVED AN EMAIL CAN LOG IN, UM, WITHOUT ISSUES.

SO THEY'RE READY FOR THE TRAINING.

UM, AND SO WHAT WE'LL BE GOING THROUGH IS HOW TO, UM, REQUEST

[00:10:01]

AND THEN REALLY GO THROUGH, UM, INQUIRIES AND REPORTS, WHERE INFORMATION IS STORED, HOW YOU CAN LOOK AT, UM, WHAT YOUR OPEN PURCHASE ORDERS ARE, WHAT YOU'VE TURNED IN FOR PAYMENT, ALL OF THAT INFORMATION.

AND SO, AS WE'VE DISCUSSED PREVIOUSLY, UM, WHAT, WHAT WE'RE REALLY, UM, EXCITED FOR IN THE NEW SYSTEM IS HAVING MORE INFORMATION FOR THE USERS AT THEIR HANDS.

SO, UM, YOU'RE ABLE TO LOOK UP INFORMATION AND NOT HAVE TO WAIT ON ANOTHER OFFICE, UM, TO ANSWER THAT.

AND IT ALSO FREES UP RESOURCES IN OUR OFFICES, UM, TO WORK ON OTHER THINGS WHEN, YOU KNOW, DEPARTMENTS ARE ABLE TO GET THAT INFORMATION.

AND SO THAT'S REALLY WHAT THE FOCUS OF THE, UM, TRAININGS ARE.

SO CUTOFF DATES FOR REQUISITION AND PURCHASE ORDERS.

UM, SO NEW PURCHASE ORDERS, ORDERING FROM AMAZON, OFFICE DEPOT, STAPLES, THOSE SORT OF THINGS.

WE'VE ASKED FOR A CUTOFF OF THE 28TH.

AGAIN, THIS WAS SENT OUT ON THE 15TH FOR EVERYONE TO PREPARE, UM, FOR NEW PURCHASE ORDERS.

UH, THE CUTOFF IS FEBRUARY 12TH.

AGAIN, WE UNDERSTAND THAT THERE COULD BE EMERGENCIES THAT COME UP, UM, THOSE TYPE OF SITUATIONS.

BUT JUST LIKE WE DO AT YEAR END, WHEN WE ASK FOR THAT LAST TWO WEEK PERIOD AT THE END OF THE YEAR, WE'RE DOING THE SAME THING HERE.

UM, THE REASON FOR THIS, UH, IS BECAUSE ONCE WE CLOSE OUT WHAT'S IN THERE, PURCHASING HAS TO MANUALLY ENTER ALL OF THOSE PURCHASE ORDERS IN THE NEW SYSTEM.

SO OBVIOUSLY THE LESS THAT WE HAVE, THE BETTER IT IS BECAUSE IT IS, UM, VERY MANUAL.

THOSE PURCHASE ORDERS MUST BE ENTERED IN BECAUSE THEN WE WILL HAVE TO PROCESS OUR ACCOUNTS PAYABLE AGAINST THOSE IN THE NEW SYSTEM.

SO AGAIN, IT'S JUST TO, UM, REDUCE THE AMOUNT OF MANUAL ENTRY SO PURCHASING CAN GET THEM IN, AND THEN THE AUDITOR'S OFFICE CAN PROCESS, UM, THOSE ACCOUNTS PAYABLE.

UM, BUT AGAIN, WE UNDERSTAND THINGS WILL COME UP.

SO PLEASE REACH OUT TO PURCHASING IF YOU HAVE AN ISSUE AFTER THAT CUTOFF DATE.

UM, AND WE CAN WORK THROUGH THAT.

UM, SO BLANKET PURCHASE ORDERS, NO NEW BLANKET PURCHASE ORDERS UNTIL MARCH 1ST.

IF YOU ALREADY HAVE THOSE OPEN BLANKET PURCHASE ORDERS, UM, YOU SHOULD BE COVERED THROUGH THE END OF THE PERIOD FOR TRAVEL ADVANCES.

UM, IF YOU'RE NOT TRAVELING BEFORE, UM, FEBRUARY 12TH, THEN WE ASK YOU DON'T DO THOSE IN THOSE IN BETWEEN PERIODS.

SO BASICALLY JUST, UM, PLAN ACCORDINGLY TO MAKE SURE THAT YOU HAVE, UM, THOSE TRAVEL ADVANCES IN.

SO CUTOFF DATES FOR ACCOUNTS PAYABLE FEBRUARY 12TH FOR PAYMENT FOR FEBRUARY 23RD, UM, FEBRUARY 27TH FOR THE MARCH 9TH, AND THEN MARCH 13TH FOR MARCH 23RD.

SO AGAIN, THESE ARE ALL JUST IN OUR AUDITOR ACCOUNTS PAYABLE CUTOFF, UM, FOR BUDGET ADJUSTMENTS.

UM, FEBRUARY 12TH, WE'LL BE PROCESSING FOR FEBRUARY 23RD COURT, JUST LIKE NORMAL.

UM, BUT WE WILL NOT BE PROCESSING ANY BUDGET ADJUSTMENTS FOR MARCH 9TH.

SO AGAIN, JUST ASKING DEPARTMENTS, AND THIS HAS AGAIN, BEEN SENT OUT, UM, TO PLAN ACCORDINGLY.

AND THE REASON BEING IS ONCE WE PROCESS THOSE LAST BUDGET ADJUSTMENTS, WE HAVE TO GET ALL OF THOSE INTO THE NEW SYSTEM.

AND SO IT'S IMPORTANT TO MAKE SURE THAT EVERYTHING IS IN THERE ACCORDINGLY.

AND THEN WHEN PURCHASING IS ADDING THOSE NEW BUDGET ADJUSTMENTS THAT WE DON'T HAVE ANY ISSUE AND INADVERTENTLY, YOU KNOW, APPROVE SOMETHING THAT'S OVER BUDGET.

SO, AND IT GIVES US TIME TO GET THOSE LOADED INTO THE NEW SYSTEM AND DO THE REVIEW THAT WE NEED TO DO.

UM, GO LIVE MARCH 1ST.

UM, AND THEN, UM, PAYROLL AND HUMAN RESOURCES APRIL 1ST.

UM, WHAT WE ARE CONSIDERING, UM, FOR THE FEBRUARY 23RD COURT IS TO CUT CHECKS EARLY.

WE WILL HOLD THEM IN A SAFE.

UM, WE WILL NOT RELEASE THEM TO BE PAID UNTIL THEY, THEY'RE APPROVED BY COMMISSIONER'S COURT.

BUT IF WE, IF WE'RE ABLE TO PROCESS EVERYTHING EARLY, ISSUE THE CHECKS, UM, OUR SYSTEM UPDATES WHAT IS LEFT ON PURCHASE ORDERS.

AND SO WE'RE HOPING THAT CAN GIVE US A COUPLE DAYS EXTRA FOR PURCHASING TO BE ABLE TO GO IN INTO THE NEW SYSTEM AND ENTER THOSE.

SO AGAIN, IT'S, IT'S NOT CHANGING THE APPROVAL, IT'S JUST HOLDING THOSE IN THE EVENT THAT SOME AN ACCOUNTS PAYABLE WASN'T APPROVED BY COURT, WE CAN EASILY VOID THAT CHECK.

BUT AGAIN, IT JUST KIND OF GIVES US A FEW DAYS BUFFER IS WHAT WE'RE HOPING IF WE'RE ABLE TO PROCESS EARLY.

SO AGAIN, IT'S JUST TO GIVE EVERYONE AN UPDATE, UM, ON THE SYSTEM.

AGAIN, THESE HAVE BEEN CHANGED OUT OR SENT OUT, UM, TO DEPARTMENTS, BUT JUST WANTED TO FORMALLY, UM, GIVE AN UPDATE IN COURT.

UM, AND THEN AGAIN, TRAINING WILL START NEXT WEEK.

WE'RE EXCITED ABOUT THAT, UM, TO GET EVERYONE IN THERE AND KIND OF WORKING IN THE, IN THE NEW SYSTEM.

AND SO THAT WAY FOR GO LIVE,

[00:15:01]

AND SO, UM, WITH THE INVITES THAT WERE SENT OUT, WE'VE ASKED DEPARTMENTS THAT, UM, TO BRING A LAPTOP IF THEY DON'T HAVE ACCESS TO A LAPTOP TO PLEASE LET US KNOW SO WE CAN COORDINATE WITH IT, UM, TO HAVE THAT THERE AT THE TRAINING.

AND AGAIN, THE, THE PURPOSE OF THIS IS TO BE HANDS ON, UM, FOR ALL THOSE DEPARTMENTS THAT'LL BE GETTING PURCHASE ORDERS TO BE ABLE TO ACTUALLY GO INTO THE SYSTEM, YOU KNOW, DO A REQUISITION.

SO THAT WAY WHEN IT COMES TO GO LIVE, HOPEFULLY IT'S A SMOOTHER TRANSITION.

AND THEN AGAIN, AFTER THE TRAINING, UM, THEY'LL HAVE ACCESS TO THAT, UM, TRAINING ENVIRONMENT SO THEY CAN GO IN AND, AND PLAY IN THERE AND LOOK.

BUT AT LEAST THEY'VE, YOU KNOW, HAD THE TRAINING, UH, TO GO THROUGH THAT IN THE FIRST PLACE.

SO, ANY QUESTIONS? IS THE, IS THE TRAINING ONLINE OR WHERE IS THE TRAINING? UM, THE TRAINING WILL BE HELD AT THE EOC.

AND SO WE'RE DOING SIX DIFFERENT TRAININGS.

UM, SO THE FIFTH, 11TH AND 12TH, WE HAVE A MORNING SESSION AND THEN AN AFTERNOON SESSION FOR THOSE.

THANK YOU.

THANKS.

THANK YOU, BROWN.

WE'LL MOVE TO ITEM

[5.B. County Clerk Lila Deakle presentation on the newly redesigned Parker County marriage license, created by local artists Sherry Waters and Judy Draper. (Lila Deakle / Judge Deen) ]

UH, WE'LL TAKE NO ACTION ON THAT.

ITEM UNDER

[6.A. Discuss/Take action regarding the reappointment of Mayor Paul Paschall to the NCT9-I I Board of Managers to serve a two-year term. (Judge Deen) ]

ITEM A DISCUSS, TAKE ACTION.

REGARDING THE APPOINTMENT OF MAYOR PAUL HASKELL AND CITY OF WEATHERFORD TO THE, THE NCT NINE 11 BOARD MANAGERS TO SERVE A TWO YEAR TERM.

HIS, UH, TENURE HAS BEEN EXEMPLARY IN THAT FILLING THAT ROLE.

UH, I WOULD ASK THAT HE BE APPOINTED.

UH, WE ALREADY HAVE MOTIONS HERE.

MOTION IS MADE BY COMMISSIONER WALTER WITH A SECOND BY COMMISSIONER HOLT.

ANY OTHER DISCUSSION? I'LL ADD THAT, UH, MAYOR PASCAL HAS DONE AN EXEMPLARY JOB WITH THIS, AND WE'RE PROUD TO HAVE HIM ON THAT BOARD.

THANK YOU.

ALL IN FAVOR.

CARRIE FAVO, MOVE

[6.B. Discuss/Approve and sign Resolution 26-01 for the application of the OOG Juvenile Justice and Diversion Grant 3994307. (Violet Browning/ Bianca Lord/ Judge Deen) ]

3 9 9 4 3 0 7.

HI, GOOD MORNING.

GOOD MORNING.

SO I HAVE VIOLET HERE TO GO OVER THE GRANT, BUT THIS, UM, THIS REQUEST IS TO APPLY FOR UP TO ONE OH $6,298 AND 53 CENTS.

DOES NOT HAVE A MATCH REQUIREMENT.

UM, IT IS FOR A TRUANCY CASE MANAGER.

AND DOES, UM, DOES INCLUDE SALARY FRINGE AND BENEFITS TRAINING, LAPTOP AND OPERATING SUPPLIES.

SO THIS REQUEST WILL BE TO APPLY AND TO ACCEPT THE AWARD IF AWARDED UP TO THIS AMOUNT.

GOOD MORNING.

UM, AND I DID PRINT OUT SOME DATA FOR YOU ALL, AND I, I BELIEVE RICH GAVE ALL OF YOU THAT, UM, THAT'S JUST FOR YOU TO LOOK AT.

UM, JUST KIND OF GOES OVER THE DATA THAT I'VE COLLECTED OVER THE LAST 10 YEARS OF DOING THIS, UM, SO FAR.

UM, BUT THIS GRANT IS JUST FOR, UM, A, TO RENEW A THREE YEAR TERM, UM, SO THAT I CAN CONTINUE SERVING PARKER COUNTY.

UM, I DO SERVE NINE SCHOOL DISTRICTS WITHIN PARKER COUNTY.

UM, I GET ABOUT A THOUSAND PREVENTION REFERRALS EVERY YEAR FROM THOSE NINE SCHOOL DISTRICTS.

UM, AND I CONTACT THOSE STUDENTS AND PARENTS TO TRY TO PREVENT THEM FROM HAVING TO GO TO COURT FOR TRUANCY.

UM, OUR GOAL HAS ALWAYS BEEN TO DIVERT AT LEAST 60% OF THOSE FROM GOING TO COURT.

UM, AND WE'VE ALWAYS SURPASSED THAT GOAL, UM, BY FAR.

SO I'M HOPING TO CONTINUE THE WORK THAT I'M DOING.

UM, AND IF Y'ALL HAVE ANY QUESTIONS FOR ME, I'M HAPPY TO ANSWER THEM.

106,000, IS THAT PER YEAR OR IS THAT FOR THE THREE YEAR TOTAL? THAT'S PER YEAR.

PER YEAR.

MM-HMM .

OKAY.

AND THAT COVERS, I HEARD, SALARY, BENEFITS AND THEN NECESSARY EQUIPMENT, ET CETERA.

YEAH, LAPTOP.

UM, YEAH, I COVER SALARY, FRINGE BENEFITS, EQUIPMENT, UM, TRAVEL AND TRAINING, MILEAGE REIMBURSEMENT, UM, OFFICE SUPPLIES.

AND I DO HAVE A, A PRINTOUT OF THAT THAT'S MORE DETAILED IF Y'ALL LIKE.

I ONLY HAVE ONE, BUT IF Y'ALL WANT THIS TO LOOK AT IT, PASS IT AROUND, YOU'RE WELCOME TO, YEAH.

WE HAVE A MOTION BY COMMISSIONER WALDEN, SECOND BY COMMISSIONER HOLT.

IS THERE ANY DISCUSSION ON THIS BOARD? VOTE.

ALL IN FAVOR.

MOTION, CARRIE? FIVE.

OH, THANK YOU.

THANK YOU.

MOVE TO ITEM B

[6.C. Discuss/Approve and sign Resolution 26-02 for the application of the OOG Cybersecurity Grant 573210 I. (James Caywood I Bianca Lord/ Judge Deen)]

3 9 9 4 3 0 7.

JUDGE, I THINK WE'RE ON THE NEXT ONE.

YEAH, I'M SORRY.

OH, I'M SORRY.

MOVE TO ITEM CI, I APOLOGIZE.

DISCUSS, APPROVE AND SIGN RESOLUTION.

WELL, I DID.

I DIDN'T SCRATCH THROUGH IT.

THAT WAS MY PROBLEM.

THIS IS ANOTHER OFFICE OF THE GOVERNOR GRANT.

UM, IT IS AGAIN TO RE UH, SEEK APPROVAL TO APPLY AND ACCEPT IF AWARDED.

UM, THIS ONE DOES HAVE A MATCH REQUIREMENT.

SO THE ESTIMATED WE'RE GOING FOR IS 22,400 WITH A MATCH OF 6,720.

AND THIS IS FOR PURCHASE OF A 400.

UM, IT'S A MULTIFACTOR AUTHENTICATE AUTHENTICATION DEVICE.

SO, UM, I DO HAVE ABRAHAM HERE IF YOU HAVE ANY QUESTIONS ABOUT

[00:20:01]

AND THERE WE GO.

UH, YEAH, SO THIS WOULD BE FOR THE PURCHASE OF 400 OF THE UB KEY.

SO THESE ARE LITTLE USB TOKENS THAT WE WOULD USE FOR A MULTI-FACTOR AUTHENTICATION, UH, FOR ALL THE USERS THROUGHOUT THE COUNTY.

UH, AND THIS, WE'RE TRYING TO GET THIS PAID FOR THROUGH THE GRANT MOTION, EXCUSE ME.

MOTION MADE BY COMMISSIONER HALE, SECOND BY COMMISSIONER CONLEY.

ANY OTHER DISCUSSION BUDGET FOR, WE'LL, I THINK WE WOULD HAVE TO, WILL WE BE ABLE TO TAKE THIS OUT OF CONTINGENCY IF THIS, TO MEET, TO MEET THE MATCH DEPARTMENT? 'CAUSE WE WOULD, WE WOULD START THIS NEXT OCTOBER.

SO IF THE GRANTS APPROVED, WE'D LIKE TO HAVE IT COME BACK AND WE WOULD DISCUSS WHERE THE FUNDING WHERE COME COME FROM IS APPROVED.

THANK YOU, COMMISSIONER.

ALL IN FAVOR? ALL CARRIE? FIVE.

THANK Y ALLALL.

YES.

OKAY.

WE'LL MOVE TO ITEM

[6.D. Discuss/Approve and sign Resolution 26-03 for the application of the OOG Cybersecurity Grant 573280 I. (James Caywood I Bianca Lord/ Judge Deen)]

5 7 3 2 8 0 1.

OKAY.

AND THIS IS ALSO TO SEEK TO APPLY, UM, FOR THE GRANT AWARD AND THE AMOUNT UP TO 80,000, UM, 2 58 82 WITH THE MATCH REQUIREMENT OF 30% AS WELL.

AND, UH, SIGN RESOLUTION.

AND THIS IS FOR THE, UH, FORTIGATE FIREWALLS THAT WILL REACH END OF SUPPORT.

UH, YEAH.

SO THESE ARE ALL OF OUR, UH, FORTIGATE FIREWALLS THAT WE HAVE THROUGHOUT THE COUNTY.

I BELIEVE WE HAVE 10 TOTAL.

UH, AND, UH, THEY'RE GONNA BE REACHING END OF SERVICE, UH, END OF I BELIEVE, QUARTER THREE.

UH, AND SO THESE ARE JUST TO GET THEM REPLACED AND UPDATED WITH THE NEWER MODELS THAT ARE GONNA CONTINUE TO BE SUPPORTED SO WE CAN GET UPDATES AND KEEP 'EM GOING.

WHAT, WHAT IS THE LIFE OF THOSE LIFE OF THOSE? USUALLY, I WANNA SAY ABOUT FIVE TO, IS THAT FIVE YEARS THAT WE REPLACED THOSE WHEN WE DID OUR UPGRADES? UH, THAT WAS BACK IN, UH, IN 2021.

SO ABOUT FIVE, FIVE YEARS, YEAH, WHEN WE DID THAT.

VERY GOOD.

ANY QUESTIONS, COMMENTS? I'D ASK FOR A MOTION.

I'M GONNA APPROVE THE, UH, APPLICATION OF THE GRANT AND I'LL HAVE A QUESTION AFTER WE GET A SECOND.

OKAY.

MOTION MADE BY COMMISSIONER WALDEN.

UH, I'LL SECOND, UH, SECOND HAS BEEN MADE BY COMMISSIONER CONLEY.

IS THERE ANY OTHER DISCUSSION? WHAT ARE WE GONNA DO IF WE DON'T GET APPROVED FOR THIS GRANT? UH, WE JUST HAVE TO PAY FOR IT OURSELVES, OR MOSTLY FOR OURSELVES.

'CAUSE UH, WE NEED THE, THE FIREWALLS, YOU KNOW, WITH THE CURRENT MODEL SO WE CAN CONTINUE GETTING THOSE SECURITY UPDATES.

UH, SO WE JUST, WE GOTTA HAVE 'EM ONE WAY OR ANOTHER.

UNDERSTOOD.

ANY OTHER DISCUSSION? ALL A FAVOR.

CURIOUS.

FIVE.

OH, THANK YOU.

MOVE TO ITEM

[6.E. Discuss/Approve and sign Resolution 26-04 for the application of the 000 Juvenile Justice and Diversion Grant 5753801. (Ashley Marineau/ Bianca Lord/ Judge Deen)]

5 7 3 3 8 0 1.

THIS IS ALSO JUST TO SEEK APPROVAL TO APPLY FOR THE OFFICE OF THE GOVERNOR GRANT FOR UP 200,000 FOR A CASE MANAGER FOR THE PROBATION DEPARTMENT.

JUVENILE PROBATION DEPARTMENT.

IS THIS A NEW POSITION, NEW GRANT, OR IT WOULD BE A NEW, IT WOULD BE A NEW POSITION.

A NEW, UM, AND IT'S ONLY, IT'S A MULTI-YEAR.

SO SAME THREE, THREE YEARS AT THIS RATE OF 200,000.

THIS REQUIRE A MATCH? UM, NO, THIS ONE DOES NOT, BUT YOU CAN'T USE IT FOR EXISTING PERSONNEL.

I DON'T THINK WE HAVE ANYONE EXISTING ON THIS ONE.

I'M NOT SURE.

SO THIS WILL BE A COMPLETELY NEW, UM, FULL-TIME POSITION TO ASSIST WITH THE PROBATION DEPARTMENT.

OKAY.

SUSAN, ANY COMMENTS OR QUESTIONS OR OTHERWISE I'D ASK FOR MOTION.

THE, THE GRANT APPLICATION IS DUE FEBRUARY 12TH, SO WE CAN DEFINITELY COME BACK TO COURT NEXT TIME TO, UM, WHERE ASHLEY CAN BE HERE TO PREFERENCE THOSE.

YOU TAKE NO ACTION THEN ON THAT ONE AND COME BACK WITH YOU.

I TAKE NO ACTION.

OKAY.

OKAY.

OKAY.

WE'LL MOVE

[6.F. Discuss/Approve and sign Resolution 26-05 for the application of the 000 Body-Worn Camera Grant 5755501. (Tony Bilbay I Bianca Lord/ Judge Deen) ]

UM, OH, WELL, LET ME, LET ME OPEN IT UP.

DISCUSS, APPROVE APPRO, SIGNED RESOLUTION 26 0 5 FOR THE APPLICATION OF THE OOG BODY WORN CAMERA GRANT.

5 7 5 5 0 1.

I'M SORRY TO INTERRUPT, JUDGE.

I JUST WANNA BE SURE THAT THE AUDIENCE KNOWS WHAT WE'RE DOING.

YES.

UM, AFTER REVIEW OF THIS ONE, UM, WE WILL NOT BE GOING OUT FOR THIS ONE BECAUSE WE HAVE ALREADY BUDGETED FOR THESE ITEMS IN OUR CURRENT BUDGET.

AND SO WE WOULD NOT QUALIFY TO GET, OKAY.

WE'LL TAKE NO ACTION.

SO CAN WE NOT, WE'RE NOT ELIGIBLE TO GO FOR THE GRANT IF WE'VE ALREADY BUDGETED FOR IT, WE CAN'T USE THOSE FUNDS FOR SOMETHING ELSE.

IT, THAT WOULD BE CONSIDERED SUPPLANTING AND

[00:25:01]

SO IF WE WANT EXTRA, LIKE IF WE COULD, THEN WE WOULD BE ELIGIBLE, BUT NOT ABOVE WHAT WE ALREADY BUDGETED.

OKAY.

WE'LL TAKE NO ACTION ON THAT.

[6.G. Discuss/Approve submission of the Jim Wright House proposal for the Texas Preservation Trust Fund Grant Application. (Mark Long/ Bianca Lord/ Judge Deen)]

YES.

FOR THIS ONE, IT'S JUST THE, UM, IT'S A PROPOSAL.

SO THIS GRANT IS 50,000 UP TO 50,000 WITH A 50% MATCH, OR A HUNDRED PERCENT MATCH, ACTUALLY.

SO IT'S 50,000 WITH US A RUNNING 50,000.

SO, UM, WE DO HAVE $64,250 THAT WAS APPROVED DURING THE BUDGET IN CONTINGENCY.

AND WOULD LIKE TO KNOW IF YOU WOULD, OR WE CAN COME BACK AFTER IT'S APPROVED, BUT RIGHT NOW WE'RE JUST SEEKING TO APPLY TO PROPOSE TO GIVE THE PROPOSAL TO APPLY FOR THIS.

OKAY.

WE DO ANYTHING YOU NEED TO TELL US ABOUT IT? YEAH, EITHER ONE OF YOU.

ARE Y'ALL JUST HERE FOR EMOTIONAL SUPPORT? ? UM, THIS GRANT, UM, IS THROUGH THE TEXAS PRESERVATION TRUST FUND.

UH, THE KOMATSU ARCHITECTURE FIRM IS DOING THE GRANT PROPOSAL FOR US PRO BONO WITH THE EXPECTATION THAT THEY WOULD BE ABLE TO DO THE ARCHITECTURAL WORK THAT WOULD BE AFFILIATED WITH IT.

UH, KOMATSU HAS, UH, ARCHITECTS ARE PRESERVATION SPECIALISTS.

THEY HAVE, UH, SUBMITTED 15 SUCH GRANTS IN THE PAST AND WERE AWARDED 14 OF THEM.

SO THEY'VE HAD A GREAT DEAL OF SUCCESS IN WITH WRITING THESE GRANTS.

WE WANT TO USE, WE HAVE PROPOSED, WE ARE PROPOSING TO USE THIS MONEY TO HELP REHABILITATE REPAIR, REPLACE THE WINDOWS IN, IN THE RIGHT HOUSE, WHICH ARE IN SEVERE, UM, UH, NEED OF, UH, ATTENTION.

SO DO YOU HAVE ANY QUESTIONS THAT I CAN ANSWER FOR YOU? THIS, THIS IS A PRELIMINARY APPLICATION.

WE JUST HAVE TO ASK TO ASK TO BE ABLE TO APPLY FORMALLY APPLY.

SO ALL WE'RE ASKING AT THIS POINT IS TO BE ABLE TO USE JUDGE DEAN'S NAME IN THE, IN THE PRELIMINARY APPLICATION.

SO ONCE, UH, THEY SAY, YEAH, WE LIKE YOUR IDEA, THEN WE WILL MAKE A MORE DETAILED, UH, APPLICATION.

OKAY.

AND THE MONEY SHOULD BE AVAILABLE TO US THE END OF THE YEAR, IF WE GET IT.

OKAY.

MOTION MADE BY COMMISSIONER HOLT, SECOND BY COMMISSIONER WALDEN.

WE ARE IN THE DISCUSSION PHASE.

KIM.

UM, JUST ONE CLARIFICATION.

WE WILL HAVE TO GO OUT FOR AN RFQ FOR THE ARCHITECTURE ENGINEER SERVICES.

WE CANNOT, I MEAN, IF, IF KOMATSU DOES THE APPLICATION FOR FREE, THAT'S ONE THING, BUT IT CANNOT UNDERSTOOD.

I'M SURE THEY UNDERSTAND THAT AS WELL.

THANK YOU, KIM.

YOU CAN'T YEAH, THEY'LL UNDERSTAND THAT AS WELL.

COULD I MAKE ONE OTHER? YES.

POINT TO, UH, THE OTHER THING IS THE REASON, UH, BRENDA MENTIONED THAT THIS WAS SPECIFICALLY FOR THE WINDOWS, IS THAT IF YOU HAVE TO TARGET THE PROJECT WITHIN THE OVERALL SCOPE OF THE WORK FOR THE GRANT, SO WE CAN COME BACK LATER ON AND ASK THEM AGAIN FOR ANOTHER $50,000 GRANT, FOR EXAMPLE, THE EXTERIOR OF THE HOME.

SO, UH, IF, IF WE ARE SUCCESSFUL WITH THIS ONE, THEN WE CAN GO GET ANOTHER ONE ALSO.

VERY WELL, THANK YOU.

DO .

YEAH.

APPRECIATE THE WORK TO GET US TO THIS POINT.

OKAY.

THANK INTO THE DISCUSSION ON THIS ITEM.

ALL IN FAVOR? MOTION CARRIES FAVO.

THANK YOU.

MOVE

[6.H. Discuss/Approve Grant Management Policy. (Bianca Lord/ Judge Deen)]

BIANCA.

SO I DID PROVIDE A COPY OF THE GRANT MANAGEMENT POLICY.

UM, DID Y'ALL HAVE ANY QUESTIONS ABOUT IT? THIS ONE? NO.

ARE WE GOOD? JUST CAN YOU TAKE LIKE A TWO MINUTE JUST QUICK SUMMARY OVERVIEW OF ANYTHING THAT IS RELEVANT THAT WE NEED TO BE? IT COVERS THE PROCESS, IT COVERS THE AUTHORITY, WHICH IS COMMISSIONER'S COURT, AND THE PURPOSE IS JUST TO STREAMLINE THE PROCESS SO THAT EVERYONE IS AWARE OF THE GRANT PROCESS, UM, THE GRANT LIFECYCLE FROM THE PRE-AWARD, POST-AWARD CLOSEOUT PHASE, AND EVERYONE'S RESPONSIBILITIES AND ROLES IN THAT.

IT GOES INTO YOU, UM, DOES HAVE OVERVIEW OF JUST DEFINITIONS OF GRANTS AND TYPES OF GRANTS, .

UM, THAT'S REALLY ALL IT IS.

IT'S JUST GOING OVERVIEW IN THE PROCESS.

STREAMLINING IT.

AND ONE OF THE THINGS I WANNA TALK JUST REAL QUICK ON, WE NEED TO BE SURE THAT THAT'S ARTICULATED THROUGHOUT THE COUNTY ON EACH DEPARTMENTS, BECAUSE I HEAR, UH, CONTINUOUSLY THAT THE DIFFERENT DEPARTMENTS ARE APPLYING FOR GRANTS.

SO THAT'S CHANNELED THROUGH YOU AND WITH BRIANNA, CORRECT? YES.

EXPLAIN THAT.

THESE ARE THE DEPARTMENTS THAT ARE UNDER THE COUNTY.

PARKER

[00:30:01]

MM-HMM .

YES.

OKAY.

YOUR, WHAT IS YOUR ROLE IN THAT? MY ROLE IS THE COORDINATOR.

SO I COORDINATE WITH ALL THE DEPARTMENTS.

OKAY.

AND AUDITOR'S OFFICE PURCHASING, UM, COMMISSIONER'S, COURT.

SO EVERYONE.

SO, SO WE ALL KNOW OUR ROLE HERE? YES.

OKAY.

VERY WELL.

UM, ANY OTHER QUESTIONS OR COMMENTS? I WOULD ASK FOR A MOTION.

I DON'T HAVE IT.

SO BRIANNA, I'M NOT SURE THAT I HAVE A COPY OF THAT.

AND I'D LIKE TO SEE THE DIFFERENCE BETWEEN WHAT OUR POLICY IS NOW AND WHAT THERE IS NO POLICY NOW.

THERE IS NO POLICY NOW.

SO WE'RE, THIS IS THE FIRST GRANT MANAGEMENT POLICY.

BIANCA, HOW DID YOU GET THAT COMMUNICATED OUT TO THE COURT? HAVE A OPERATING POLICY, BUT YES, IF YOU HAVE NOT READ IT, I, I DON'T HAVE.

OKAY.

CAN WE, HOW DID YOU GET THAT? HOW DID YOU GET THAT COMMUNICATED OUT TO, VIA EMAIL TO ALL THE COMMISSIONERS.

OKAY.

CAN WE LET, MAKE A VERY GOOD POINT.

'CAUSE THIS IS IMPORTANT.

WE NEED TO GET IT RIGHT THE FIRST TIME.

YES, ABSOLUTELY.

UM, TO TAKE NO ACTION AND BRING IT BACK AND, AND, OKAY.

SO AND, AND DO THAT, MAKE SURE THAT WE HAVE THE COURT HAS A CHANCE TO YES.

TO GO THROUGH THAT.

BECAUSE AGAIN, WE DON'T HAVE ANYTHING RIGHT NOW.

OKAY.

SO THIS IS STARTING FROM ZERO TO THIS.

I WANNA BE SURE THAT YOU BOTH ARE.

YES.

IS THAT OKAY? YES.

THAT'S FINES.

I WAS GONNA GET UP THERE AND SAY I WAS GONNA WELL, I READ YOUR MIND I A COUPLE THINGS, BUT YES, IF YOU HAVE NOT VERY GOOD, WE'LL TAKE NO ACTION ON THIS AND THEN BRING IT BACK.

JOHN.

ALL DEPARTMENT UNITS.

I OH, DID NOT SEND IT TO YOU, JOHN.

WHAT I WAS GONNA SAY, SEND IT TO ALL THE DEPART.

I OKAY.

I'LL SEND IT TO, THAT'S IMPORTANT BECAUSE WE ALL NEED TO BE ON THE SAME PAGE WITH ALL THE DEPARTMENTS TO MAKING SURE HOW THIS IS WORKING HERE.

YES, SIR.

UH, AND THEN COORDINATE WITH RICH AND MAKE SURE HOWEVER YOU WANNA DO THAT.

BUT YOU GO, IT SHOULD GO FROM YOU, OKAY.

FROM THEM.

WILL DO.

THANK YOU.

VERY GOOD.

OKAY, LAST THURSDAY, NO ACTION ON THAT.

SNOWING, THEN WE'LL COME BACK.

UNDER ITEM I DISCUSS, TAKE

[6.I. Discuss and take action on procedures for the repair or reimbursement of damage to private prope1ty. (Brianna Fowler/ Commissioner Holt) ]

BRIANNA.

SO I HAVE REQUESTED FOR THIS TO BE ON THE AGENDA, UM, FROM TIME TO TIME.

THERE ARE INSTANCES WHERE IN THE COURSE OF, UM, BUSINESS THAT DAMAGE IS DONE TO PRIVATE PROPERTY.

UM, MOSTLY, USUALLY MAILBOX.

UM, WHETHER THAT'S WITH THE WINDSHIELDS, WINDSHIELDS, DIFFERENT THINGS.

AND SO, UM, WHAT I WOULD LIKE TO DO IS HAVE COURT APPROVE SOME SORT OF, UM, POLICY TO STANDARDIZE IT SO THAT WAY IF SOMETHING HAPPENS, WE'RE ABLE TO COMMUNICATE CLEARLY.

THE DEPARTMENT KNOWS HOW, UM, IT SHOULD BE HANDLED.

UM, BECAUSE SOMETIMES THERE'S BEEN INSTANCES WHERE, UM, THE COUNTY HAS HAD A PAID A VENDOR TO COMPLETE WHATEVER WORK IT IS.

UM, A RELEASE OF LIABILITY IS SIGNED, UM, BY THE RESIDENT FOR WHATEVER MAY HAVE OCCURRED.

UM, THERE'S BEEN OTHER TIMES WHERE, UM, THEY'VE BEEN PERSONALLY REIMBURSED FOR IT, YOU KNOW, THEY WANNA HIRE THEIR OWN SO THEY PROVIDE, YOU KNOW, ESTIMATES OR WHATEVER.

SO I THINK WE JUST NEED A STANDARDIZED PROCESS, UM, OF HOW THESE THINGS WILL BE HANDLED.

UM, GOING FORWARD.

AND THIS, THIS CAME UP, UM, WE'RE THE, WE'RE THE GUILTY PARTY HERE.

, UH, ONE OF MY GUYS WAS DOING SOME DITCH CLEANING WORK AND WHACKED A MAILBOX AND WE TOOK PICTURES OF IT, DOCUMENTED IT DID ALL OF THAT KIND OF STUFF.

UM, BUT IN TALKING WITH BRIANNA, WE DON'T HAVE A FORMAL SET PROCEDURE ON THIS.

AND SO WE THOUGHT IT MIGHT BE A GOOD IDEA.

THE OTHER THING THAT WE WANTED TO DO WAS ESTABLISH A THRESHOLD WHERE IF THE DAMAGE EXCEEDS A CERTAIN AMOUNT, IT NEEDS TO COME BEFORE COURT.

BUT I DON'T THINK, OR I WANNA PUT BEFORE COURT THE IDEA, WE PROBABLY DON'T NEED TO HAVE EVERYTHING GET PRIOR APPROVAL FROM COURT BECAUSE IF WE WHACK A MAILBOX ON A THURSDAY, BUT DEADLINE, BUT THE, THE COURT IS THIS NEXT MONDAY, YOU DON'T WANT A RESIDENT WAITING TWO AND A HALF WEEKS TO GET THEIR MAILBOX FIXED.

THAT'S NOT FAIR TO THEM.

SO I THINK WE SHOULD SET A THRESHOLD AMOUNT WHERE IF IT'S UNDER THAT AMOUNT TO GET IT FIXED, YES, COURT HAS TO BE NOTIFIED, PROCEDURE HAS TO BE FOLLOWED, BUT WE DON'T HAVE TO WAIT FOR PRIOR AUTHORIZATION, OTHERWISE WE COULD BE WAITING A COUPLE WEEKS AND FOLKS WOULD BE SITTING THERE WITH NOT, UH, NO ACCESS TO THEIR MAILBOX, WHATEVER THE CASE MIGHT BE.

IS IT, IS THIS A MASONRY MAILBOX? THE ONE THAT OUR GUYS HIT, I THINK WAS A WOODEN POST MAILBOX.

MM-HMM.

IT WAS MASONRY.

WAS IT MASONRY? MM-HMM .

OKAY.

YEAH.

SO THAT, THAT'S SOMETHING THAT I THINK WE NEED TO CLARIFY.

IF IT'S AN ESSENTIAL SERVICE FOR THE CITIZEN, WE SHOULDN'T MAKE THEM WAIT ON, YOU KNOW, COURT DEADLINES AND THINGS LIKE THAT.

AND SO THOSE WERE THE QUESTIONS I HAD HAD.

AND I HAD SENT AN EMAIL TO JOHN JUST BASICALLY, YOU KNOW, SOMETHING IN THE PROCESS OF THE TERMINATION THAT PARKER COUNTY WAS AT FAULT AND REIMBURSEMENT OR REPAIR IS APPROPRIATE BECAUSE ULTIMATELY WHEN IT GOT TO MY OFFICE, I DON'T WANT TO INADVERTENTLY PAY FOR SOMETHING THAT PARKER COUNTY WASN'T

[00:35:01]

OR THEN ALSO IF ANY ADDITIONAL MEASURES LIKE A LEASE LIABILITY NEEDS TO BE PAID.

SO THAT'S WHY THIS IS COMING UP.

AND THEN AGAIN, FOR THE METHOD OF PAYMENT, WHETHER, YOU KNOW, WE ARE HIRING SOMEONE TO DO THE REPAIR OR WHETHER THERE'S APPROVAL FOR PERSONAL REIMBURSEMENT, UM, AND THEN WHAT DOCUMENTATION IS REQUIRED.

DO WE WANT THEM TO HAVE, YOU KNOW, THREE QUOTES, YOU KNOW, BASICALLY WHAT DO WE NEED, UM, TO DO THERE? AND THEN IF WE HAVE ALL THESE THINGS ESTABLISHED AHEAD OF TIME, THEN WHEN THAT PURCHASE ORDER IS GETTING APPROVED, THAT'S SOMETHING THAT PURCHASING CAN LOOK AT AND UPLOAD THAT DOCUMENTATION.

SO, WELL I HAVE A QUESTION FOR, FOR THE COUNTY ATTORNEY REGARDING THAT MASONRY MAILBOX THAT MAY BE AN OBSTRUCTION OBSTRUCTION, RIGHT.

IN THE COUNTY RIGHT OF WAY.

AND IF, IF I HAVE ONE THAT'S, YOU KNOW, IF I PUT ONE UP THAT COSTS $10,000 AND COMMISSIONER HOLT TEARS IT DOWN, ARE WE GONNA PAY $10,000 TO REPLACE THAT? 'CAUSE WE, WE HAVE A POLICY IF WE HAVE TO REMOVE THOSE, THAT WE REPLACE IT WITH A BREAKAWAY BREAKAWAY MAILBOX AND WE DO, WE REPLACE THOSE AND, AND JUST LIKE ANY INSURANCE CLAIM, IT, IT MAY TAKE A LITTLE BIT OF TIME JUST TO ESTABLISH A LIABILITY, BUT, UM, ANY OBSTRUCTION IN THE RIGHT OF WAY, PROBABLY EVEN OUR INSURANCE, IF IT WAS A 10,000, WE DENY THAT CLAIM.

WHAT IF IT'S A $1,000? WELL, IF IT'S 1000, IT PROBABLY EXCEEDS OUR DEDUCTIBLE.

SO THEN IT'S OUR DECISION.

WHAT'S OUR DEDUCTIBLE ON OUR INSURANCE? WELL, IF WE'RE SAYING THAT PROPERTY, IT'S PROPERTY DAMAGE, THE THIRD PARTY PROPERTY AND THAT I THOUGHT THAT WAS 25,000, AND I DON'T KNOW ON OUR WHAT'S COVERED.

I MEAN, IF IT'S A VEHICLE THAT CAUSED THE YEAH, NO, THIS WOULD BE GL WHAT THIS WOULD BE GENERAL LIABILITY BECAUSE IT'D BE US OPERATING IN THE BAR DITCH DESTROYING OR DAMAGING A THIRD PARTY.

SO, SO MY POINT IS THIS, THAT THIS POLICY NEEDS TO CLEARLY DEFINE WHETHER THAT'S AN OBSTRUCTION TO A ROADWAY OR NOT.

IS IT IN COMPLIANCE WITH WHAT OUR RULES AND REGULATIONS ARE? IS IT, IS IT, IS IT AN OBSTRUCTION? AND, AND WE NEED A POLICY ON THAT BECAUSE THAT COMES UP REPEATEDLY IN FOR EACH OF US.

WELL, AND SAME, SAME THING ON, UH, WINDSHIELDS THAT ARE CRACKED, ESTABLISHING IF YOU ACTUALLY CRACK THE WINDSHIELD, SOME PEOPLE WILL BE UNTRUTHFUL AND SAY THAT, THAT IT SUNK FROM A MOWER, WHICH MAY NOT SO, MAY NOT HAVE GOOD POINT BECAUSE WHEN I CAME, UH, INTO OFFICE, UH, THE POLICY HAD BEEN IF SOMEBODY CALLED UP AND SAID, YOU'RE, YOU DAMAGED MY WIND SHIELD, THEY WERE PAYING FOR IT AND I STOPPED IT AND REQUIRED PROOF, GIVE US PROOF.

AND UH, SINCE THEN WE HAVEN'T HAD ONE CLAIM BECAUSE THE WORD WAS THAT IF YOU HAD A CRACKED WINDSHIELD, ALL YOU HAD TO DO WAS CALL THE COUNTY, TELL 'EM THAT, UH, A LIMB HIT IT OR, UH, UH, GRAVEL CAME OFF OF A TRUCK OR YOU KNOW, A PIECE OF ROCK CAME OFF A TRUCK FOR AND DAMAGED MY WINDSHIELD AND WENT THEY'LL BAYOU ANOTHER ONE.

AND SO I STOPPED ALL THAT BY REQUIRING PROOF AND I HAVEN'T HAD ONE SINCE, HAVEN'T HAD A CLAIM REGARDING THAT SINCE.

SO WE NEED A POLICY, A COUNTYWIDE POLICY SO THAT IT, WE, WE CAN CLEARLY GO TO A DOCUMENT THAT SAYS, HERE'S OUR POLICY RIGHT HERE AND HERE'S WHAT, HERE'S WHAT THE, THE PROOF THAT YOU PROVIDE IS SO GOOD, GOOD THING TO BRING THIS FORWARD.

YEAH, BECAUSE THERE ARE SOME UNANSWERED QUESTIONS HERE.

I LIKE THE IDEA OF PUTTING IN THERE THAT THERE IS THE LIMITATION THAT IF THEY'RE NOT IN COMPLIANCE WITH THE ROAD STANDARDS OF HOW FAR OFF MAILBOXES HAVE TO BE, ET CETERA, THEN THAT'S NOT SOMETHING THAT WE NEED TO BE PAYING FOR.

HOWEVER, I WOULD SAY, I WOULD SUGGEST TO THE COURT THAT IF, YOU KNOW, HEAVEN FORBID WE DO HIT A MAILBOX AND IT WAS IN THE RIGHT SPOT AND IT WAS JUST OPERATOR ERROR.

WE NEED TO MAKE SURE THAT OUR CITIZENS ARE TAKEN CARE OF IN A TIMELY FASHION.

SO THERE'S A COUPLE OF POINTS HERE.

GO AHEAD.

POINTS ARE BEING CLEAR ON HOW WE HANDLE THESE AND DOCUMENTING LOCATION.

THE OTHER THOUGHT THAT I HAD IS WHY WOULDN'T WE, ONCE WE GET THAT CLARIFIED, WE GO OUT AND WE GET QUALIFIED BIDDERS THAT PUT UP AND WE HAVE A SHORT LIST OF QUALIFIED MASONS THAT DO MAILBOXES THAT HAVE BEEN SELECTED BY THE COUNTY OR POOL THAT WE CAN USE.

YEAH, I THINK THERE'S SOME SEVERAL THINGS TO DISCUSS HERE.

AND, AND, AND I THINK THAT'S PART OF IT.

AS I SAID, YOU KNOW, BASICALLY ESTABLISHMENT OF FAULT, UM, REPAIR, REIMBURSEMENT AND THEN THE METHOD.

AND SO IF THAT'S, IF THAT'S OUR POLICY IS NO, WE'RE NOT GOING TO PERSONALLY REIMBURSE, BUT WE ARE GOING TO WRITE, HIRE A VENDOR TO COMPLETE WHATEVER THE WORK IS.

SO THOSE ARE THE ITEMS THAT I THINK NEED TO BE COVERED TO THIRD PARTY, THEN THOSE SHOULD RUN THROUGH THE INSURANCE COMPANY BECAUSE AT THAT POINT THEY CAN CHOOSE

[00:40:01]

BUT, BUT AGAIN, I I I POINT OUT THAT IF IF I BILL A THREE STORY MAILBOX OUT THERE THAT COSTS $10,000, WE GONNA PAY, WE GONNA PAY THE, I MEAN THAT, THAT'S WHAT I'M SAYING.

YOU LAUGH ABOUT THAT INSURANCE, INSURANCE COMPANY THEN WOULD BE DENYING THAT CLAIM BASED ON THAT SITUATION.

WHAT IF IT'S A THOUSAND DOLLARS? WELL, IF WE HAVE ZERO DEDUCTIBLE, I KNOW, BUT I'M, I'M SAYING IT'S STILL GONNA AGAINST THE PREMIUM UP FOR ACCIDENT.

YOU GONNA DAMAGE, IF WE TURN IN THE INSURANCE, IT'S A THOUSAND DOLLARS AND THEY DON'T PAY IT, THEY'RE GONNA DENY IT AND GIVE US A REASON FOR DENYING IT.

SO IT'S GONNA BE THE SAME REASON.

IF IT'S A THOUSAND MAILBOX OR IF IT'S A 10,000 MAILBOX, WOULD THEY NOT SAY THAT IT'S AN OBSTRUCTION IN THE ROADWAY THEN? THAT'S WHAT, I'M SORRY.

OR AN OBSTRUCTION TO THE, THE FLOW OF WATER IN THE DRAINAGE.

THEY, THEY WOULD SAY IT'S THE SAME.

RIGHT.

BECAUSE THE RIGHT OF WAY'S MADE TO SAFELY EXIT THE ROAD.

AND THE RIGHT OF WAY IS ALSO TO SAFELY PUT WATER AWAY FROM THE ROAD.

I'M BRINGING THESE POINTS UP BECAUSE THESE ARE THE THINGS THAT COME UP.

YOU, YOU CAN'T JUST JUST SAY WE'RE GONNA REPLACE YOUR MAILBOX EVERY TIME, EVEN THOUGH IT'S YOUR GUYS, YOUR GUYS DID IT.

WE NEED A, WE NEED A STANDARD POLICY THAT COVERS, UH, WHAT THE DECISIONS ARE THAT ARE MADE.

WELL, IF IT'S A $0 DEDUCTIBLE, I WOULD SAY THOSE ARE RUN THROUGH OUR INSURANCE PROVIDER.

AND, AND THAT'S WHY BRIANNA AND I PUT THIS ON THE AGENDA IS IN THIS CASE THERE, IT WAS A SELF-REPORTED ISSUE MM-HMM .

MM-HMM WE, MY OPERATOR IMMEDIATELY CALLED THE FOREMAN AND NOTIFIED HIM AND ALL OF THAT.

UM, WE JUST WANNA MAKE SURE THAT WE'RE DOING THE RIGHT, RIGHT THING BY OUR RESIDENTS AND UH, WE KNOW THAT WE DON'T HAVE A POLICY ON THIS RIGHT NOW.

SO I THOUGHT IT'D BE A GOOD IDEA TO BRING IT BEFORE COURT AND HAVE A DISCUSSION ON THE DIRECTION WE WANNA GO.

NO, I, I, I APPRECIATE YOU BRINGING IT UP BECAUSE IT'S A, IT'S SOMETHING THAT'S OUT THERE THAT NEEDS TO BE ADDRESSED AND THERE NEEDS TO BE A STANDARD POLICY THROUGHOUT THE COUNTY FOR IT.